Blackberry PRD-10459-016 Administration Guide - Page 299

Administration Guide Managing signatures and disclaimers in email messages Managing signatures and disclaimers in email messages Add a signature to email messages that a user sends from a BlackBerry device To enforce a signature format policy in your organization, you can add a standard signature to the email messages that users send from their BlackBerry® devices. 1. In the BlackBerry Administration Service, on the BlackBerry solution management menu, expand User. 2. Click Manage users. 3. Search for a user account. 4. In the search results, click the name of the user account. 5. Click Edit user. 6. In the Messaging configuration section, click Default configuration. 7. On the Email tab, in the Mail options section, in the Auto signature field, type the signature that you want to appear in the email messages that the user sends from the BlackBerry device. 8. Click Continue to user information edit. 9. Click Save all. Add a disclaimer to email messages that users send from BlackBerry devices You can add a disclaimer to email messages that users send from their BlackBerry® devices. Users cannot change the disclaimers that you define. 1. In the BlackBerry Administration Service, on the Servers and components menu, expand BlackBerry solution topology > BlackBerry Domain > Component view > Email. 2. Click the instance that you want to change. 3. Click Edit instance. 4. On the Messaging tab, in the Messaging options section, perform one of the following actions: • To add a disclaimer before the body of the message, in the Prepended disclaimer text field, type the disclaimer. • To add a disclaimer after the user signature, in the Appended disclaimer text field, type the disclaimer. 5. Repeat steps 2 to 4 for each instance that you want to create a disclaimer for. 6. Click Save all. 297