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Dell E525w Color Multifunction Printer - Users Guide - Page 179

Using the Secure Print Feature, Procedures for Secure Print

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Using the Secure Print Feature You can store print jobs secured with a password in the memory. Users with the password can print them from the operator panel. This feature can be used to print confidential documents. Send confidential data. Enter the password from the operator panel. Print data. Confidential NOTE: The Secure Print feature is available only when RAM Disk under System Settings is enabled. NOTE: If a print job is too large for the memory available, the printer may display an error message. NOTE: The Secure Print feature is available when using the PCL or PostScript 3 Compatible driver. Procedures for Secure Print When you send a job to the printer, you can specify the information such as user ID, password, and job name in the printer driver to store the job in the memory. When you are ready to print the job, select the desired job name in the memory using the operator panel. The following are procedures for storing and printing jobs. Storing Print Jobs To use the Secure Print feature, select Secure Print for Job Type and specify the User ID, Password and Document Name by clicking Setting in the General or Paper/Output tab of the print driver. NOTE: If a document name is not assigned to your print job in the printer driver, the job name will be identified using the time and date of submission to distinguish it from other jobs you have stored under your name. Printing the Stored Jobs 1 Press the (Menu) button. 2 Press the button until Job Status is highlighted, and then press the 3 Press the button until Print Menu is highlighted, and then press the Select Secure Print, and then press the (Set) button. (Set) button. (Set) button. 4 Press the button until the user name that you specified in the print driver is highlighted, and then press the (Set) button. 5 Enter the password that you specified in the print driver using the numeric keypad, and then press the button. (Set) The password appears as a series of asterisks (*******) to ensure confidentiality. The list of stored documents appears. NOTE: When you enter an invalid password, the message Wrong Password appears. Press the (Back) button to return to the screen for entering the password. 6 Press the button. button until the document that you want to print is highlighted, and then press the (Set) button or (Set) Printing 179

Section	Page
Dell Color Multifunction Printer \| E525w	1
Contents	3
Before Beginning	16
Notes, Cautions, and Warnings	17
Dell™ Color Multifunction Printer \| E525w User's Guide	18
Conventions	18
Finding Information	19
Product Features	20
About the Printer	22
Front View	22
Rear View	23
Space Requirements	24
Automatic Document Feeder (ADF)	25
Operator Panel	25
Securing the Printer	26
Ordering Supplies	26
Printer Setup	27
Connecting Your Printer	28
Connecting Printer to Computer or Network	29
USB Connection	29
Ethernet Connection	29
Wireless Connection	30
Reconfiguring the Wireless Setting	34
Connecting the Telephone Line	35
Turning on the Printer	36
Setting Up Your Printer	38
Configuring Initial Settings on the Operator Panel	38
Printer Setup Using the Software and Documentation Disc	42
Setting the IP Address	43
Assigning an IP Address	43
Operator Panel	43
Tool Box	44
Verifying the IP Address	45
Operator Panel	45
System Settings Report	45
Ping Command	45
Loading Paper	46
Installing Printer Drivers on Computers Running Windows®	49
Identifying Printer Driver Pre-install Status	49
Changing the Firewall Settings Before Installing Your Printer	49
USB Connection Setup	49
Installing PCL, PS and Fax Printer Drivers	49
Installing XML Paper Specification (XPS) Printer Driver	50
Network Connection Setup	52
Installing PCL, PS and Fax Printer Drivers	52
Installing XML Paper Specification (XPS) Printer Driver	53
Setting Up for Web Services on Devices (WSD)	55
Adding Roles of Print Services	55
Web Services on Devices (WSD) Printer Setup	56
Setting Up for Shared Printing	57
Enabling Shared Printing From the Computer	57
Checking the Shared Printer	59
Installing Printer Drivers on Computers Running Macintosh	60
Installing the Drivers and Software	60
Connecting Your Computer to the Printer	60
When Using a USB Connection	60
When Using Bonjour	60
When Using IP Printing	61
Installing Printer Drivers on Linux Computers (CUPS)	62
Operation on Red Hat Enterprise Linux 6.1 Desktop	62
Setup Overview	62
Installing the Printer Driver	62
Setting Up the Queue	62
Setting the Default Queue	63
Specifying the Printing Options	63
Uninstalling the Printer Driver	63
Operation on SUSE Linux Enterprise Desktop 11	64
Setup Overview	64
Installing the Printer Driver	64
Setting Up the Queue	64
Setting the Default Queue	65
Specifying the Printing Options	65
Setting the Password for Authority as the Printer Administrator	66
Uninstalling the Printer Driver	66
Operation on Ubuntu 12.04 LTS	67
Setup Overview	67
Installing the Printer Driver	67
Setting Up the Queue	67
Setting the Default Queue	68
Specifying the Printing Options	68
Uninstalling the Printer Driver	68
Using Your Printer	69
Operator Panel	70
Using the Operator Panel Buttons	70
Status of Wi-Fi \| WPS Button Backlight	72
Using the Numeric Keypad to Enter Characters	73
Keypad Letters and Numbers	73
Changing Numbers or Names	73
Inserting a Pause	73
Printing a Panel Settings Page	74
Changing the Language	74
Operator Panel	74
Tool Box	74
Setting the Power Saver Timer Option	74
Dell™ Printer Configuration Web Tool	75
Overview	75
Setting Up the Dell Printer Configuration Web Tool	75
Setting Up From Web Browser	75
Setting Up From Operator Panel	76
Starting the Dell Printer Configuration Web Tool	76
Overview of the Menu Items	77
Page Display Format	78
Top Frame	78
Left Frame	79
Right Frame	80
Changing the Settings of the Menu Items	81
Details of the Menu Items	81
Printer Status	83
Printer Jobs	84
Printer Settings	85
Print Server Settings	96
Print Volume	111
Address Book	111
Tray Settings	116
Understanding the Printer Menus	117
Defaults Settings	117
Copy Defaults	117
Scan Defaults	121
Fax Defaults	124
Print from USB Defaults	126
Tray Settings	126
MPF	127
Report/List	128
System Settings	128
Panel Settings	128
PCL Fonts List	128
PS Fonts List	128
Job History	128
Error History	128
Color Test Page	128
Protocol Monitor	128
Address Book	128
Fax Activity	128
Stored Documents List	129
Printing a Report/List Using the Operator Panel	129
Printing a Report/List Using the Tool Box	129
Admin Menu	129
Phone Book	129
PCL Settings	130
PS Settings	135
PDF Settings	136
Network	137
Fax Settings	142
System Settings	149
Maintenance	153
Secure Settings	157
Scan to E-mail	159
USB Settings	159
Panel Language	160
Panel Lock Function	160
Enabling the Panel Lock	160
Disabling the Panel Lock	161
Resetting Defaults	161
Print Media Guidelines	162
Paper	162
Recommended Paper	162
Unacceptable Paper	162
Selecting Paper	163
Selecting Preprinted Media and Letterhead	163
Printing on Letterhead	163
Loading Letterhead	164
Selecting Pre-punched Paper	164
Envelopes	164
Labels	165
Storing Print Media	166
Identifying Print Media and Specifications	166
Supported Paper Sizes	166
Supported Paper Types	167
Paper Type Specifications	167
Loading Print Media	168
Capacity	168
Print Media Dimensions	168
Loading Print Media in the Standard 150 Sheet Tray	168
Loading Envelopes	171
Loading Letterhead	173
Loading Print Media When Manual Duplex Printing	174
Using the Output Tray Extension	175
Printing, Copying, Scanning, and Faxing	176
Printing	177
Tips for Successful Printing	177
Tips on Storing Print Media	177
Avoiding Paper Jams	177
Sending a Job to Print	177
Canceling a Print Job	178
Canceling From the Operator Panel	178
Canceling a Job From the Computer Running Windows®	178
Using the Secure Print Feature	179
Procedures for Secure Print	179
Direct Print Using the USB Memory (USB Direct Print)	180
Supported File Formats	180
Printing a File in a USB Memory	180
Printing With Wi-Fi Direct®	181
Setting Up Wi-Fi Direct	181
Printing via Wi-Fi Direct	183
Disconnecting Wi-Fi Direct Network	183
Resetting the Passphrase	184
Resetting the PIN Code	184
Mobile Printing	185
Android OS	185
Apple iOS	185
Printing With AirPrint	185
Setting Up AirPrint on Your Printer	185
Printing via AirPrint	186
Printing With Google Cloud Print™	186
Preparing to Use the Printer with Google Cloud Print	186
Registering the Printer to Your Google Account	187
Printing via Google Cloud Print	187
Printing a Report Page	188
Copying	189
Loading Paper for Copying	189
Preparing a Document	189
Making Copies From the Document Glass	189
Making Copies From the ADF	191
Setting Copy Options	191
Number of Copies	191
Color	192
Collated	192
Reduce/Enlarge	193
Document Size	194
Original Type	194
Lighter/Darker	195
Sharpness	195
Auto Exposure	196
Multiple-Up	196
Margin Top/Bottom	197
Margin Left/Right	198
Margin Middle	198
Copying an ID Card	199
Changing the Default Settings	199
Scanning	200
Scanning Overview	200
Scanning From the Operator Panel - Using an Application	200
Scanning From the Operator Panel - Using Web Services on Devices (WSD)	201
Printer Setup for Scanning via Web Services on Devices (WSD)	201
Procedures for Scanning via Web Services on Devices (WSD)	201
Scanning Using the TWAIN Driver	202
Scanning Using the Windows Image Acquisition (WIA) Driver	203
Scanning to a Computer or Server via SMB/FTP	204
Overview	204
Confirming a Login Name and Password	206
Creating a Folder to Store the Document	207
Registering Destinations in the Address Book	209
Sending the Scanned File to a Computer or Server	215
Scanning to USB Memory	215
Basic Scanning Procedures	215
Using the ID Scan	216
Sending an E-mail With the Scanned Image	216
Setting an E-mail Address Book	216
Sending an E-mail With the Scanned File	218
Faxing	221
Configuring Fax Initial Settings	221
Setting Your Country	221
Setting the Printer ID	221
Setting the Time and Date	222
Changing the Clock Mode	222
Setting Sounds	223
Speaker Volume	223
Ringer Volume	223
Specifying the Fax Settings	223
Changing the Fax Settings Options	223
Available Fax Settings Options	224
Sending a Fax	226
Sending a Fax Automatically	226
Sending a Fax Manually	226
Setting Fax Options	227
Confirming Transmissions	228
Automatic Redialing	228
Sending a Delayed Fax	229
Sending a Fax From Your Computer (Direct Fax)	229
Receiving a Fax	233
About Receiving Modes	233
Loading Paper for Receiving Faxes	233
Receiving a Fax Automatically in the Fax Mode	233
Receiving a Fax Manually in the Telephone Mode	233
Receiving a Fax Automatically in the Telephone/Fax or Ans Machine/Fax Mode	233
Receiving a Fax Manually Using an External Telephone	233
Receiving Faxes Using the DRPD Mode	234
Receiving Faxes in the Memory	234
Polling Receive	234
Automatic Dialing	235
Speed Dial	235
Setting Speed Dial	235
Sending a Fax Using Speed Dial	235
Group Dial	237
Setting Group Dial	237
Editing Group Dial	237
Sending a Fax Using Group Dial (Multi-address Transmission)	238
Printing an Address Book List	239
Other Ways to Fax	239
Using the Secure Receiving Mode	239
Using an Answering Machine	240
Using a Computer Modem	240
Printing a Report	241
Changing Fax Defaults	241
Know Your Printer	242
Understanding Your Printer Software	243
Dell Printer Hub (Windows® Only)	243
Using Digital Certificates	244
Setting a Digital Certificate	244
Preparing to Use HTTPS Communication	244
Exporting a Certificate Signing Request (CSR)	245
Uploading a Signed Certificate	245
Managing the Digital Certificate	246
Confirming the Settings of a Digital Certificate	246
Deleting a Digital Certificate	246
Setting the SSL/TLS Communication Feature	247
Enabling the SSL/TLS Communication Between the Printer and Client Computers	247
Enabling the SSL/TLS Communication Between the Printer and an LDAP Server	247
Enabling the SSL/TLS Communication Between the Printer and an SMTP Server	247
Understanding Printer Messages	255
Operating System Compatibility	255
Power Supply	255
Dimensions	255
Memory	255
Page Description Language (PDL)/Emulation, Operating System, and Interface	256
MIB Compatibility	256
Environment	256
Cables	257
Print Specifications	257
Copy Specifications	258
Scanner Specifications	258
Facsimile Specifications	259
Maintaining Your Printer	260
Maintaining Your Printer	261
Determining the Status of Supplies	261
Conserving Supplies	261
Storing Print Media	261
Storing Consumables	262
Replacing Toner Cartridges	262
Removing the Toner Cartridges	262
Installing a Toner Cartridge	264
Cleaning Inside the Printer	265
Cleaning the Color Toner Density (CTD) Sensor	268
Adjusting Color Registration	269
Performing Auto Adjust	269
Printing the Color Registration Chart	270
Determining Values	270
Entering Values	271
Cleaning the Scanner	272
Cleaning the ADF Feed Roller	274
Clearing Jams	276
Avoiding Jams	276
Identifying the Location of Paper Jams	277
Clearing Paper Jams From the ADF	278
Clearing Paper Jams From the Front of the Printer	282
Clearing Paper Jams From the Back of the Printer	282
Clearing Paper Jams From the Output Tray	284
Troubleshooting	288
Troubleshooting	289
Basic Printer Problems	289
Display Problems	289
Printing Problems	289
Print Quality Problems	291
The Output Is Too Light	291
Toner Smears or Print Comes Off/Stain on Back Side	292
Random Spots/Blurred Images	293
The Entire Output Is Blank	293
Streaks Appear on the Output	293
Pitched Color Dots	294
Vertical Blanks	294
Mottle	294
Ghosting	295
Fog	296
Bead-Carry-Out (BCO)	296
Auger Mark	297
Wrinkled/Stained Paper	297
The Top Margins Are Incorrect	298
Color Registration Is Out of Alignment	299
Protrudent/Bumpy Paper	300
Jam	300
Misfeed Jam	300
Multi-feed Jam	301
Copy Problem	302
Fax Problems	302
Scanning Problems	303
Digital Certificate Problems	305
Wi-Fi Direct Problems	306
Scanner Driver/Printer Utility Problems	306
Wireless Problems	306
Other Problems	307
Contacting Service	307
Appendix	308
Appendix	309
Dell Technical Support Policy	309
Online Services	309
Warranty and Return Policy	310
Recycling Information	310
Contacting Dell	310
New Zealand PTC200 Warnings	311
General Warning	311
2.11.1 Compliance Testing (6) & (7) (Functional Tests)	311
4.5.1 Off-hook Line Impedance	311
4.9.3 Non-voice Equipment	311
5.6.1 General Requirements (Automatic Dialling Devices)	311
5.5.5 User Instructions	311
8.1.7 User Instructions (Automatic Call Set-up)	311
8.2.1(b) Call Answering	311
USA/Canada Wi-Fi Warnings	312
FEDERAL COMMUNICATIONS COMMISSION INTERFERENCE STATEMENT	312
Labeling Requirements	312
RF Exposure Warning	312
Canada, Industry Canada (IC) Notices	312
Radio Frequency (RF) Exposure Information	313
Canada, avis d'Industry Canada (IC)	313
Informations concernant l'exposition aux fréquences radio (RF)	313

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Printing

179

Using the Secure Print Feature

You can store print jobs secured with a password in the memory. Users with the password can print them from the

operator panel. This feature can be used to print confidential documents.

NOTE:

The Secure Print feature is available only when

RAM Disk

under

System Settings

is enabled.

NOTE:

If a print job is too large for the memory available, the printer may display an error message.

NOTE:

The Secure Print feature is available when using the PCL or PostScript 3 Compatible driver.

Procedures for Secure Print

When you send a job to the printer, you can specify the information such as user ID, password, and job name in the

printer driver to store the job in the memory. When you are ready to print the job, select the desired job name in the

memory using the operator panel.

The following are procedures for storing and printing jobs.

Storing Print Jobs

To use the Secure Print feature, select

Secure Print

for

Job Type

and specify the User ID, Password and Document

Name by clicking

Setting

in the

General

Paper/Output

tab of the print driver.

NOTE:

If a document name is not assigned to your print job in the printer driver, the job name will be identified using the time and

date of submission to distinguish it from other jobs you have stored under your name.

Printing the Stored Jobs

Press the

(Menu)

button.

Press the

button until

Job Status

is highlighted, and then press the

(

Set

) button.

Press the

button until

Print Menu

is highlighted, and then press the

(

Set

) button.

Select

Secure Print

, and then press the

(

Set

) button.

Press the

button until the user name that you specified in the print driver is highlighted, and then press the

(

Set

) button.

Enter the password that you specified in the print driver using the numeric keypad, and then press the

(

Set

)

button.

The password appears as a series of asterisks (*******) to ensure confidentiality.

The list of stored documents appears.

NOTE:

When you enter an invalid password, the message

Wrong Password

appears. Press the

(

Set

) button or

(

Back

) button to return to the screen for entering the password.

Press the

button until the document that you want to print is highlighted, and then press the

(

Set

)

button.

Send confidential data.

Enter the password from

the operator panel.

Print data.

Confidential