Brother International PN-5700DS Owner's Manual - English
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- Brother International PN-5700DS | Owner's Manual - English - Page 1
NOTEBOOK WORK ORGANIZER/// s p R Ote USER'S GUIDE - Brother International PN-5700DS | Owner's Manual - English - Page 2
machine is designed to deliver years of reliable operation. Please read this manual carefully and keep it in a safe place for future reference. We recommend and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there - Brother International PN-5700DS | Owner's Manual - English - Page 3
Table of Contents Getting Started 1 Precautions 1 Description of the Machine 2 Setting Up 4 Connecting the AC Adapter 4 Inserting the Lithium Battery 4 installing a Rechargeable Battery 6 Charging the Rechargeable Battery 6 Precautions Regarding the Rechargeable Battery 7 - Brother International PN-5700DS | Owner's Manual - English - Page 4
The Character Keys 27 Switching the Keyboard 28 Lowercase and Uppercase Characters 29 Extra Characters 29 Superimposed Characters (Permanent Backspace) 29 Accents ("Dead"Keys) 30 The Function Keys 31 Some Important Function Keys 31 The Numeric Keypad 32 On-Screen Help Information - Brother International PN-5700DS | Owner's Manual - English - Page 5
Saving the Current File on Disk 51 Entering a File Name 52 The CALENDAR Screen 53 Address Book 55 The Address Book Mode 55 How to Start? 55 Creating and Editing an Address Book File 57 How to Finish? 57 About the Address Book Files 57 The DATA INPUT Screen 58 Switching from - Brother International PN-5700DS | Owner's Manual - English - Page 6
Moving Around the Screen 85 The Input Area 86 Entering and Editing Data 87 Alphanumeric Data 88 Format Marks 88 Maximum Length of Alphanumeric Data 89 Numeric Data 89 Direct Numbers 90 Formulas 90 Operators 91 Operands 91 Using Simple Formulas 92 Order of calculation of a - Brother International PN-5700DS | Owner's Manual - English - Page 7
Retrieving a Template 132 A Practice Exercise 132 Practice Recalculation 133 Practice Printing 133 Practice Saving the File 133 Create Document 135 How to Start? 135 If You Want to Retrieve an Old Document for further Editing 135 How to Finish? 135 About the Create Document Files - Brother International PN-5700DS | Owner's Manual - English - Page 8
Setting the Temporary Left Margin Using a Temporary Left Margin Returning to the True Left Margin Automatic Justification Entering Justified Text Justifying Existing Text Page Layout View Function Adding Effects (STYLE) Bold Face Characters Underlining Typing Expanded Text Subscripts and - Brother International PN-5700DS | Owner's Manual - English - Page 9
Thesaurus 177 Edit Thesaurus 177 Type Thesaurus 179 Increasing Your Typing Speed with Abbreviated Phrases 179 Abbreviated Phrase Maintenance 180 Using a Phrase 180 Using the Function Menu for other Options 181 Loading an Abbreviated Phrase File 182 Saving the Abbreviated Phrase - Brother International PN-5700DS | Owner's Manual - English - Page 10
Things to Do List 205 The Things to Do List Mode 205 Before you Start... 205 How to Start? 205 How to Finish? 206 About the Things to Do List Files 206 The THINGS TO DO LIST Screen 207 Moving the Cursor 207 Checking a Record 208 Editing a Record 208 Using the Function Menu for - Brother International PN-5700DS | Owner's Manual - English - Page 11
Start 229 Purchase a Modem 229 If you want to use Information Services 229 How to Start? 230 Communicating 230 How to Finish? the Address Book 236 Selecting the Dial Mode 237 Dialing and Connection Problems 237 Auto Log In 238 Setting Up 239 Loading the Communication Settings - Brother International PN-5700DS | Owner's Manual - English - Page 12
SEND A FAX Screen 258 Entering the Fax Number 258 Direct typing 258 Using the Address Book File 259 Dial Mode 259 Transmitter ID 260 Transmission Problems 260 Printout vs. Fax Copy 261 Line by Line 263 Printing a Line at a Time as You Type 263 How to Start? 263 Using the Line - Brother International PN-5700DS | Owner's Manual - English - Page 13
LEVEL and HEIGHT 296 Playing 297 The Indicators 298 Other Options 298 Turnabout 299 Set-up Screen 301 Playing 301 Appendix 303 Error Messages 303 Troubleshooting Chart 305 Specifications 306 General 306 xi - Brother International PN-5700DS | Owner's Manual - English - Page 14
You may want to consider some of the accessories described below for your Notebook Work Organizer. See "Accessory Order Form" at the end of this guide for ordering information. Floppy Disks (MFD-60) A box of ten 3.5" double sided/double density (2DD) Floppy Disks. Robotics Pocket Fax Modem (FX-4000 - Brother International PN-5700DS | Owner's Manual - English - Page 15
your machine. • in case of malfunction, overheating, or other problems, immediately turn the power off, disconnect the AC adapter and consult much use the panel may expire. When this occurs, contact your local Brother service location to have the panel replaced. WARNING: it is a good practice to - Brother International PN-5700DS | Owner's Manual - English - Page 16
0318V1S %1113p Description of the Machine 2 1 .....---- I', 5 6 7 8 - Brother International PN-5700DS | Owner's Manual - English - Page 17
GETTING STARTED OC LCD Display This two-way backlit LCD screen displays 22 lines of 80 characters. Contrast and back light intensity can be adjusted separately. The back light can be turned off for lower power consumption when working with the battery, C) Cover Clamp Press the clamp inward to - Brother International PN-5700DS | Owner's Manual - English - Page 18
❑31tid1S DNI.1130 Setting Up Connecting the AC Adapter • Before connecting or disconnecting the AC adapter, make sure that the power is off. Connecting or disconnecting the AC adapter while the power is on may damage the memory • Never use an AC adapter other than the one which comes with the - Brother International PN-5700DS | Owner's Manual - English - Page 19
GETTING STARTED you replace the lithium battery also prevents memory data that cannot be stored on disk (e.g. settings of the Communication mode, etc.) from being erased. Connect the AC adapter and make sure that the power is on. Use a coin to open the battery compartment cover at the bottom of the - Brother International PN-5700DS | Owner's Manual - English - Page 20
oruwwiffEw Installing a Rechargeable Battery An optional rechargeable nickel-cadmium battery is available (Brother Battery Pack BA4000). It allows you to use your machine in places such as a train, where AC power is not available. Make sure that the power is turned off. Open the battery compartment - Brother International PN-5700DS | Owner's Manual - English - Page 21
GETTING STARTED When the battery becomes low, the BATTERY indicator appears each time you press a key. At that time, the battery does not have enough energy to power the disk drive and disk access becomes impossible. You should recharge the battery immediately. If an AC outlet is not available, or - Brother International PN-5700DS | Owner's Manual - English - Page 22
0311:1VIS ON11130 Connecting other Equipment Printer Before you try to connect a printer, you must know which kind of input connector the printer is equipped with: parallel or serial (RS-232C). You will find this information in the printer documentation. Connect the printer cable accordingly to the - Brother International PN-5700DS | Owner's Manual - English - Page 23
GETTING STARTED Modern and Fax Adapter Not all external modems and fax adapters available on the market are compatible with your machine. When you purchase a modem or a fax adapter and a modem cable (serial), make sure to consult your dealer. The recommended model is Robotics FX-4000 (Pocket Fax - Brother International PN-5700DS | Owner's Manual - English - Page 24
Note Work Organizer. If you want your Super Power Note Work. Organizer to be able to read disks formatted on your computer, consult your DOS manual and format the disks to 720 kilobytes. If your computer's operating system is not DOS, or if it is equipped with a 5" disk drive only, you - Brother International PN-5700DS | Owner's Manual - English - Page 25
GETTING STARTED Floppy Disks This machine accepts only the following types of 3.5-inch floppy disks: MF-2DD (Double Sided/Double Density/Double Track) Inserting and Removing a Floppy Disk Insert the floppy disk as shown in the illustration. You will feel some resistance if you try to insert the - Brother International PN-5700DS | Owner's Manual - English - Page 26
CladVIS ONILL30 Caring for Your Disks Never open the shutter of the disk and never touch the surface directly. ?e, Do not use magnetic materials near the disk. 10° - 53°C (50°F - 127°F) Never expose the disk to extremely high or low temperatures. Initializing New Disks A floppy disk can be used - Brother International PN-5700DS | Owner's Manual - English - Page 27
~N~~~h[~-'~1'sla~~~] this machine (for example, DOS format 1,200 kilobytes or DOS format 1,440 kilobytes): the files will be completely destroyed. The machine can only read DOS format, 720 kilobytes. If you decide not to format the disk, press !;tymew and insert another disk. Press 6iiRENAN1 if you - Brother International PN-5700DS | Owner's Manual - English - Page 28
03181U ONLIJAD General Features The Auto Power-off Function The auto power-off function is available when you use this machine without the AC adapter. In order to save battery energy and maximize the life of the display, this machine is equipped with a function that will automatically turn the - Brother International PN-5700DS | Owner's Manual - English - Page 29
that the machine displays automatically to tell you what to do next. You will be able to perform most operations by simply following the instructions at the bottom of the screen. Example: the main screen of the Create Document mode. XXXXXXXX P:XX L:XX COL:XXX KB:X 0• L • • 3 4 5 6 9:18AM - Brother International PN-5700DS | Owner's Manual - English - Page 30
MIMS DNI1130 The MAIN MENU Screen Wed July 1 1992 > 12:00PM 12 1 Scheduler /Calendar 2 Addressbook Im MOM NM= -ZZ1r 3 Spreadsheet 4 4Create Document so. 5 Things to Do List 12 6 Cl ock OCIOGIO 11=0=0 00.00 7 Cal cul ator FAX 9 8 Communication Fax type ,VIACTotro d ()Line - Brother International PN-5700DS | Owner's Manual - English - Page 31
be automatically inserted into the document you are working on. The Communication mode allows data transfer between your machine and another computer or communication service. With this mode, you can send a document file through the telephone line to a fax machine. in the Line by line mode, the text - Brother International PN-5700DS | Owner's Manual - English - Page 32
of printer is connected, to set a password, to charge the battery quickly, and to start the demonstration program. We recommend that you follow the instructions given in this section before you start any of the application programs available on the MAIN MENU. This way, you will have a good hands-on - Brother International PN-5700DS | Owner's Manual - English - Page 33
keys available are not shown on the screen and you will need a little practice to remember them. In this Guide, the short-cut keys will be indicated along with the instructions for each function. • Sub-menus: When you press while a function of the function menu is highlighted, that function is - Brother International PN-5700DS | Owner's Manual - English - Page 34
a31EIVIS ONILL30 PRINTER: > Brother Brother Brother Brohter Brother Epson Epson IBM IBM HP other 4,4, I 4ATgikntgff 9 pin DOT MATRIX PRINTER HJ INKJET PRINTER HL LASER PRINTER HR DAISY WHEEL PRINTER TYPEWRITER 24 pin DOT MATRIX PRINTER 9 pin DOT MATRIX PRINTER 24 pin DOT - Brother International PN-5700DS | Owner's Manual - English - Page 35
. The paper may also not feed the expected amount. • Since it is not possible to check the operation of every printer on the market, some problem may arise with your printer if it does not emulate the namedprinter exactly. • When a Brother dot-matrix printer is used, make sure that the emulation - Brother International PN-5700DS | Owner's Manual - English - Page 36
0311:1VIS ONI1130 may be slightly wrong. This problem can be corrected by changing the paper size in the Create Document mode. For details, see "Paper Size" on page 184. • Some characters may not - Brother International PN-5700DS | Owner's Manual - English - Page 37
GETTING STARTED Parameter When SERIAL is selected BAUD RATE PARITY DATA BITS STOP BITS Printer parameters Options 300, 600, 1200, 2400, 4800, 9600 None, Odd, Even 8bits 7bits lbit 2bits Password Wed July 10 1992 BACKLIT ON/OFF ON PRINTER SET UP PASSWORD IP .,VA RM CHANGE PASSWORD CANCEL - Brother International PN-5700DS | Owner's Manual - English - Page 38
MAVIS ON111.30 To Set a Password 1. Use 30 and gb to select SET PASSWORD and press U: asks you to enter the password. . The machine 2. Type the password using only standard English alphabet characters and press -sue to enter the password, or (tom) to quit. To Change a Password 1. Use EB and to - Brother International PN-5700DS | Owner's Manual - English - Page 39
1. Press C.MEMA to display the function menu. 2. Use GO and ta3 to move the cursor to QUICK CHARGE(8, POWER OFF). and press Cotriititc) . This message will appear: GETTING STARTED Press RETURN to turn POWER OFF and charge quickly. • Short cut: Instead of (1) and (2), you may press (L:t00Eik) + 3. - Brother International PN-5700DS | Owner's Manual - English - Page 40
O318V1S ONIJ130 To save the files, insert a disk in the drive and press icoopfl + (%). To delete the files, press P 4 + M. The machine will ask for confirmation: Are you sure you want to delete? Press RETURN(yes) or CANCEL(no). Press ilrr-qVM. to delete the files, or (tikkg-1.3 to exit. 3. After - Brother International PN-5700DS | Owner's Manual - English - Page 41
type characters, or, in combi- nation with the rkimir*: key, to activate a function. Such a combination will be denoted with the "+" sign. For example, an instruction such as "Press g-irsm + " means that you have to press x and keep it down while you press 0. Most keys are auto-repeat. If you - Brother International PN-5700DS | Owner's Manual - English - Page 42
13311:1VIS ONIJI3D Switching the Keyboard CODE KB The display on this multilingual organizer supports European languages written with the Roman alphabet. While typing your text, you must tell the machine which keyboard you are using in order to have - Brother International PN-5700DS | Owner's Manual - English - Page 43
GETTING STARTED Lowercase and Uppercase Characters SHIFT A CODE ti CAPS SHIFT LOCK CAPS SHIFT LOCK To obtain a capital letter, hold down i!:,..$141/rtil and press the corresponding letter key. Letter keys are the same in KB:I and - While WM is pressed down, the sHiFr indicator appears on - Brother International PN-5700DS | Owner's Manual - English - Page 44
P BS XI indicator. • To delete superimposed characters, simply delete the first character (use GIE)- Accents ("Dead" Keys) This organizer's multilingual keyboard supports the accented vowels of such languages as French, German, and Spanish. This feature is available with KB:I only. If you have - Brother International PN-5700DS | Owner's Manual - English - Page 45
Some of these functions are not indicated in green on the key top but will be explained in the respective sections of this Guide. TAG jr -Erco CAPS SHIFT LOCK SHIFT CODE ffottiN A 2 at 6 Y X S 1§ I < 2 k. M T PC niF4ti .Italy` 4NO e SHIFT 7r„ 400 PRS Some Important Function Keys An - Brother International PN-5700DS | Owner's Manual - English - Page 46
a31EIVIS ONILL30 The Numeric Keypad The numeric keypad is available only in the Calculator and Spreadsheet modes. In those modes, the numeric keypad is switched on or off by pressing + Cf§) . When the keypad function is on, the MUM indicator is displayed at the upper-right corner of the screen, and - Brother International PN-5700DS | Owner's Manual - English - Page 47
you are looking for. Follow these instructions, and after locating the desired information, press (WarA to return to your work. • Since the details of each operation are not provided, the help information is not a replacement for careful reading of this Guide. Example of Help Menu jif IMMO - Brother International PN-5700DS | Owner's Manual - English - Page 48
OREIVIS ONILL30 34 - Brother International PN-5700DS | Owner's Manual - English - Page 49
SCHEDULER/CALENDAR Scheduler / Calendar The Scheduler / Calendar Mode The Scheduler/Calendar is used to prepare and revise your daily schedule. You input the items of your schedule on a DAILY screen. You can give that day a title to remind you of an important event for the day. You can also set - Brother International PN-5700DS | Owner's Manual - English - Page 50
The MONTHLY Screen SCHEDULE September 1992 ] 1/ : /1 : 8/ 13/ 1 14/ 20/ :21/ :22/ 27/ :28/ :29/ KB:X MEMORY:X.XK : 2/ : : 9/ :10/ : 16/ : 17/ :23/ :24/ :30/ : 4/ : 1 1/ : 111/ :25/ 9:22AM : 5/ : 12/ : 19/ :26/ kiVaN31V31E131flaaH3S The MONTHLY screen displays a one-month - Brother International PN-5700DS | Owner's Manual - English - Page 51
SCHEDULER/CALENDAR How to Go from one Screen to Another? As mentioned above, the Scheduler/Calendar mode has three different screens: DAILY, MONTHLY, and CALENDAR. To switch from one screen to another, use the following keys: From MONTHLY to DAILY From MONTHLY to CALENDAR From DAILY to MONTHLY - Brother International PN-5700DS | Owner's Manual - English - Page 52
tiVaN31V3/83711a3H3S The DAILY Screen 6:00AM :30 7:00 :30 8:00 :30 9:00 :30 10:00 :30 11:00 :30 12:00PM :30 1:00 :30 2:00 :30 KB: X Wed Sep 9 1992 3:00PM :30 4:00 :30 5:00 :30 6:00 :30 7:00 :30 8:00 :30 9:00 :30 10:00 - 30 11:00 :30 gigw±RET4k,N14- 41WOXik.wo.nto st r e Dr 9:22AM E 0 fin h - Brother International PN-5700DS | Owner's Manual - English - Page 53
present day corresponds to today's date set by the clock, not to the currently selected day. If you press tiNITE4, you will have to delete manually some scheduled days. For details about deletion, see "Deleting Scheduled Days" on page 40. • The memory can become full during data input, even when - Brother International PN-5700DS | Owner's Manual - English - Page 54
Using the Function Menu Printing the DAILY Screen CODE P PRINT EIVONTIVO/83111a3H3S CALENDAR DELETE MONTHLY SEARCH ALARM SCREEN TO DO LIST 1. While viewing the DAILY screen, press r menu. to display the function 2. Use E-) and a) to select PRINT and press lag to start printing. • Short cut: - Brother International PN-5700DS | Owner's Manual - English - Page 55
DELETE CURSOR DATE and press • Short cut: Instead of (1), (2), and (3), you may press 000.0e9 cm to delete the current day. 4. To delete the schedule of all days before the current one (today's date), select DELETE RECORDS UP TO TODAY'S DATE and press ( ottotN 5. To delete all scheduled days, select - Brother International PN-5700DS | Owner's Manual - English - Page 56
EIVON31V0/8311103HOS PRINT CALENDAR DELETE 6:00AM 1234512345 :30 ABCDEFGH 7:00 MONTHLY r ALARM SCREEN SEARCH WORD(S) FORWARD SEARCH WORD(S) BACKWARD 'SEARCH ALARM SETTING(S) GOTO MONTH/YEAR TO DO LIST While viewing the DAILY screen, press 0 -sw) to display the function menu. 2. Use Si and to - Brother International PN-5700DS | Owner's Manual - English - Page 57
SCHEDULER/CALENDAR Searching for Alarms PRINT CALENDAR DELETE 6:00AM 1234512345 :30 ABCDEFGH 7:00 MONTHLY ALARM SCREEN TO DO LIST SEARCH WORDS) FORWARD SEARCH WORD(S) BACKWARD SEARCH WORD(S) ALL . MISEMTIMial GOTO MONTH/YEAR 1. While viewing the DAILY screen, press to display the function - Brother International PN-5700DS | Owner's Manual - English - Page 58
Short cut: You can display this prompt from the DAILY screen by pressing ( cope>) CM:t)( ). 4. Type the month and year. Use E and E to move the cursor from one entry field to the other. Use cm to delete a field. 5. Press CAEAM;). The first day of the designated month and year will be displayed. • - Brother International PN-5700DS | Owner's Manual - English - Page 59
SCHEDULER/CALENDAR To Clear an Alarm 1. Move the cursor to the time at which you want to clear an alarm and press MENU to display the function menu. 2. Use 0 and ED to select ALARM and press t4stow or op to display the sub-menu. 3. Use EC and CC to select ALARM CLEAR and press (FAEllika..). The - Brother International PN-5700DS | Owner's Manual - English - Page 60
ElVaN31V3/1131(103HOS Changing the Range of Hours PRINT CALENDAR DELETE MONTHLY SEARCH ALARM CODE Q TO DO LIST 1. While viewing the DAILY screen, press (*ma) to display the function menu. 2. Use a and E to select SCREEN and press CAETAJR140 to display the other range of hours. • Short cut: You - Brother International PN-5700DS | Owner's Manual - English - Page 61
SCHEDULER/CALENDAR The MONTHLY Screen SCHEDULE [ September 1992 1 / : / : 1/ K8: X MEMORY:X.XK : 2/ : 3/ : 4/ 9:22AM : 5/ 6/ : 7/ : 8/ : 9/ :10/ : 11/ : ! 2/ 13/ :14/ :15/ :16/ :17/ :18/ :19/ 20/ :21/ :22/ :23/ :24/ :25/ :26/ 27/ :28/ :29/ :30/ : / : / : / / : - Brother International PN-5700DS | Owner's Manual - English - Page 62
Using the Function Menu Printing the MONTHLY Screen RI CALENDAR DELETE HOLIDAY SEARCH CODE P PRINT TO DO LIST LOAD SAVE 1. While viewing the MONTHLY screen, press nvig to display the function menu. a 2. Use E) and to select PRINT and press Claetoriw,, j to start printing. • Short cut: Instead - Brother International PN-5700DS | Owner's Manual - English - Page 63
SCHEDULER/CALENDAR 3. Use S and E to select DELETE and press OIETUFirf) or Lij to display the sub-menu. 4. To delete the schedule of the designated day (the day the cursor is on), select DELETE CURSOR DATE and press 7RET0RI4 • Short cut: Instead of (2), (3), and (4), you may press 0DEJ GiD to - Brother International PN-5700DS | Owner's Manual - English - Page 64
8VON31V0/11311103HOS Searching PRINT CALENDAR C AUGUST 1992 ] Sun Mon DELETE Tue HOLIDAY Wed 14VR E RAI TO DO LIST .C.S)FORWNRD, SEARCH WORD(S) BACKWORD SEARCH WORD(S) ALL SEARCH ALARM SETTING(S) GOTO MONTH/YEAR LOAD SAVE The SEARCH option of the function menu can be used in the same - Brother International PN-5700DS | Owner's Manual - English - Page 65
1991 /DISK INDEX REMAIN:XXX.XK .DTB ( 3.0) 123 1992 .DTB ( 1.5) .DTB ( 3.0) 1990 11:45AM .DTB ( 1.5) SCHEDULER/CALENDAR ert ftle-erld preFis ROAN. 4. Use the cursor keys to select the file that you want to load and press friP.7.O5. If the Scheduler/Calendar file that is currently in the - Brother International PN-5700DS | Owner's Manual - English - Page 66
liVON31V0/8311103H3S Entering a File Name When typing a file name, please keep the following rules in mind: 1. A file name is made of up to eight characters. 2. Only the following characters can be accepted in file names: upper and lower case letters of the alphabet (A-Z and a-z), the digits (0 to - Brother International PN-5700DS | Owner's Manual - English - Page 67
R/CALENDAR The CALENDAR Screen July 1 234 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 October 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1992 August 1 234 56 78 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 - Brother International PN-5700DS | Owner's Manual - English - Page 68
LIVON31V0/8371103HOS 54 - Brother International PN-5700DS | Owner's Manual - English - Page 69
Address Book The Address Book Mode The Address Book mode is used to input and organize data such as a list of names, addresses, telephone and fax numbers. Each entry is called a record and will be displayed as a single row divided into several items. On the top of the list, labels identify each - Brother International PN-5700DS | Owner's Manual - English - Page 70
The DATA INPUT Screen ADDRESS RECORD:XXX MR/MS LAST NAME FIRST NAME TELEPHONE FAX NO. TITLE COMPANY ADDRESS CITY STATE ZIP KB:X MEMORY:XX.XK IIRSItalgT 1:27PM ryle d4t4 Pros R splay view screen. or FILE t The ADDRESS BOOK Screen ADDRESS :1. :$R/MS -:Mr r:Mr -:Mr :2. :IAST NAME :Anderson : - Brother International PN-5700DS | Owner's Manual - English - Page 71
Creating and Editing an Address Book File The DATA INPUT screen allows you to add a new record, or to edit the contents of an old one. This screen appears first when you start with an empty file. After typing or editing the items of a record, press( rte) + (EMI) ( d, ) to switch to the ADDRESS - Brother International PN-5700DS | Owner's Manual - English - Page 72
The DATA INPUT Screen N009 SSMICIall ADDRESS ( RECORD: XXX MR/MS LAST NAME FIRST NAME TELEPHONE FAX NO. TITLE COMPANY ADDRESS CITY STATE ZIP KB:X MEMORY:XX.XK PVW 40t 1:27PM &ow Type' Bats. : Press: c14E4AETURN SAMMOOMaNOWAMMEMEg or I L ftniO Switching from ADDRESS BOOK to DATA INPUT - Brother International PN-5700DS | Owner's Manual - English - Page 73
enter accented letter (see "Accents ("Dead" Keys)" on page 30). If neces- sary, use j ;tK.331: + ( ) to switch the keyboard (see "Switching the Keyboard" on page 28). 2. To move the cursor vertically from one item to another, use (E), . You may also use crfiggit. to move to the beginning of the - Brother International PN-5700DS | Owner's Manual - English - Page 74
Adding a New Record CODE CHANGE SCREEN 711WWINIT* LABEL MEWED I5 TOP RECORD BOTTOM RECORD 1. While viewing the DATA INPUT screen, press aff6W to display the func- tion menu. 2. Use E and M to select INPUT DATA and press Miran or CE to display the sub-menu. 3. Use M and e to select NEW RECORD - Brother International PN-5700DS | Owner's Manual - English - Page 75
Changing the Width of a Column CHANGE SCREEN INPUT DATA ABt LAS:Witt)riGEIR,. d. I ABET SHORTER CODE CODE ti TCLR 9 T SET 7 CHANGE SCREEN INPUT DATA LA13EL LABEL LONGER EMMSHORTER 1. While viewing the DATA INPUT screen, move the cursor to the data that is in the column which you want to - Brother International PN-5700DS | Owner's Manual - English - Page 76
The ADDRESS BOOK Screen ADDRESS :1. :MR/MS -:Mr -:Mr +:Mr :2. :LAST NAME :Anderson :Bennet :Higgins KB:X :3. :FIRST NAME :John :Wi lliam :Joyce MEMORY:XX.XK :4. :TELEPHONE :231 - 638 - 7520 :123-432-7530 :429-342-6754 a :5. :FAX NO. 2:40PM :6. :TITLE NON SSMIaCIV 04 P bo1 P ` :;Pros- f to - Brother International PN-5700DS | Owner's Manual - English - Page 77
2. To move the cursor to the next label, press W or use label to the left, use A'• To move to the 3. To return to the data area, press or 1itkmAiv.I. • A label can be any string of characters. However, if you want to use this file for easy selection of a telephone number in the Communication mode - Brother International PN-5700DS | Owner's Manual - English - Page 78
Using the Function Menu Printing the Address Book File (PRINT) CODE - 7 P PRINT • INPUT DATA BLOCK RECORD LABEL FUNCTION LOAD SAVE This machine offers two methods for printing the data of the Address Book file: label or list. • Label printing allows you to print formatted data (for example, - Brother International PN-5700DS | Owner's Manual - English - Page 79
Address Book Print Menu Parameter PRINT APPLICATION PRINT RECORDS PITCH LABEL SIZE NUMBER OF LABELS ACROSS Options LABEL: To print formatted labels. LIST: To print the file. ALL: To print all records. SELECTABLE: To print only enabled records. 10, 12, or 15: Selects the pitch. 3 1/2 x 15/16 or 4 x - Brother International PN-5700DS | Owner's Manual - English - Page 80
The illustration above shows the default positions. For example, "acb" on the first line indicates that MR/MS (a) will be printed first, followed by the FIRST NAME (c) and the LAST NAME (b). A space is automatically inserted between each item. To print punctuation marks, such as a comma between city - Brother International PN-5700DS | Owner's Manual - English - Page 81
If you selected LIST... The LABEL SET PRINTER MENU screen appears: 'PRINT FILE:ADDRESS :MR/MS ' :Mr 4 :Mr 4 :Mr :LAST NAME :Anderson :Bennet :Higgins (< LABEL SET PRINTER MENU >> :FIRST NAME :John :Will iam :joyce :TELEPHONE :231 - 638 - 7520 :123-432-1350 :429-342-6754 :FAX NO. 1O:45AM : - Brother International PN-5700DS | Owner's Manual - English - Page 82
Adding a New Record CODE N PRINT II~3P m0' AO BLOCK RECORD TOP RECORD BOTTOM RECORD LABEL FUNCTION LOAD SAVE 1. Press ra" ---) to display the function menu. 2. Use and to select INPUT DATA and press Olftuil or 0 to display the sub-menu. Use CE and CE to select NEW RECORD and press ( RETURN - Brother International PN-5700DS | Owner's Manual - English - Page 83
Block Record Operations (BLOCK RECORD) The BLOCK RECORD function of the function menu allows you to copy, move or delete a block of continuous records. Before you start an operation on a block of records, you must first position the cursor on the first record of the block. Copying Records CODE C - Brother International PN-5700DS | Owner's Manual - English - Page 84
Deleting Records S CODE PRINT INPUT DATA 4L0CK adORD COPY '"E:• p MOVE LABEL FUNCTION LOAD SAVE 1. To delete records, position the cursor on the first record to be deleted. 2. Press m3TA to display the function menu. 3. Use ffl and (E) to select BLOCK RECORD and press Mettimi or 0 to dis- - Brother International PN-5700DS | Owner's Manual - English - Page 85
ADDRESS BOOK Highlight line(s) to be moved and press RETURN. • Short cut: Instead of (2), (3), and (4), you may press 1,Qouto) EE 5. Use CE or EV to mark the records that you want to move and press r ; . This message will appear: Move cursor to destination for blocked text and press RETURN. 6. - Brother International PN-5700DS | Owner's Manual - English - Page 86
Deleting a Column ,7 ▪ CODE k'i PRINT INPUT DATA BLOCK RECORD LABEL FUNCTION NEW LABEL DELEMLABEL: LABEL LONGER LABEL SHORTER LOAD SAVE 1. To delete one column, position the cursor on the label of the column to be deleted. 2. Press %/pm to display the function menu. 3. Use and e) to select - Brother International PN-5700DS | Owner's Manual - English - Page 87
2. Press Am to display the function menu. 3. Use t:.`90- and to select LABEL and press LnElruaNt3 or (1) to display the sub-menu. 4. Use (# and 0 to select LABEL LONGER to increase the width, or LABEL SHORTER to decrease the width and press COEVVRO..'''). The width of the selected column is - Brother International PN-5700DS | Owner's Manual - English - Page 88
press Dm. This message will appear: Move cursor to secondary sort label and press RETURN. 5. Use eAk or t„„, to select the label used as the secondary sort key and press C rif#D. For example, if you want the data for people having the same last name to be sorted internally in alphabetic order of - Brother International PN-5700DS | Owner's Manual - English - Page 89
ADDRESS BOOK 3. Use 0 and r; to choose SELECT and press screen, similar to the DATA INPUT screen appears: . The SELECT ADDRESS ( SELECT MENU) MR/MS LAST NAME FIRST NAME TELEPHONE FAX NO. TITLE COMPANY ADDRESS CITY STATE ZIP KB.}( gmt SHIFT 10:45AM e t C'Ondi on. Rites5 TAB o start ekatt • - Brother International PN-5700DS | Owner's Manual - English - Page 90
Printing the Selected Data PRINT SAVE CODE Jj P PRINT 1. With the selected data displayed, press NENu) to display the function menu. Only two functions are available: PRINT and SAVE. 2. Use C4 and C) to select PRINT and press LBEDJRN j. • Short cut: Instead of (1) and (2), you may press foci 3 + - Brother International PN-5700DS | Owner's Manual - English - Page 91
ADDRESS BOOK Inserting a Blank Column or Record CODE CINSERT PRINT INPUT DATA BLOCK RECORD LABEL F"IMCTI0N , IOAD SORT SELECT A-VSEAT'In ALL DELETE SAVE To insert a blank column, position the cursor on the label where you want to insert a blank column. To insert a blank record, position - Brother International PN-5700DS | Owner's Manual - English - Page 92
4. Press UREFuRIC to clear the file, or LoANorii) to quit. Loading a File from a Disk CODE L LIND N PRINT INPUT DATA BLOCK RECORD LABEL FUNCTION 0.0401 SAVE Koe SSMICIOV Before loading a file, remember that the memory can store only one Address Book file. If you load a file from a disk before - Brother International PN-5700DS | Owner's Manual - English - Page 93
Saving the Address Book File on Disk CODE S CALC PRINT INPUT DATA BLOCK RECORD LABEL FUNCTION LOAD SAVE 1. Insert the disk you wish to save the file on. 2. Press C:::N.0111 to display the function menu. 3. Use F and ei) to select SAVE and press v.$.3FruRNA. This message will appear: jrype-40- - Brother International PN-5700DS | Owner's Manual - English - Page 94
N008 ssamav 80 - Brother International PN-5700DS | Owner's Manual - English - Page 95
Spreadsheet What is a Spreadsheet? In the past, financial records for any type of business or other organization were always kept by hand in bound form, hence the term "keeping the books". A sales ledger, for instance, might be laid out as a graph, with the months of the year across the top, and the - Brother International PN-5700DS | Owner's Manual - English - Page 96
most standard spreadsheets. Since the format is already decided, all you have to do is input your data in that format without going to the trouble of first thinking about the most convenient layout. You may retrieve one of these files, input your data in the pre-programmed format, and store - Brother International PN-5700DS | Owner's Manual - English - Page 97
About the Spreadsheet Files A Spreadsheet file is stored temporarily in the memory while you are working on it. The file can be saved permanently on disk only. When you exit the Spreadsheet mode, the machine asks you whether you want to save or abandon the file. If you decide to save the file on - Brother International PN-5700DS | Owner's Manual - English - Page 98
SPREADSHEET INDEX 4tWri EXAMPLE .SD2 (12.3) SALES .SD2 COPY :COD[+C DELETE :CODE+D RENAME :CODE+R PRINT :CODE+P DISK READ ;CODE+F CONV IC WP FILE :CODE+0 Numeric Keypad CODE As shown on the next illustration, a portion of the keyboard can be used as the numeric keypad of a pocket - Brother International PN-5700DS | Owner's Manual - English - Page 99
The Input/Edit Mode The SPREADSHEET INPUT/EDIT Screen PITCH:10 3 4 frtOTH:y ir..Lspr*aOsb4.„ . Ur t.LLE t0 finish. The INPUT/EDIT screen is your electronic spreadsheet. This screen is used to input and edit the data of your spreadsheet. It is divided into cells, designated by their positions on - Brother International PN-5700DS | Owner's Manual - English - Page 100
Press a cursor key to move in the desired direction. Keys Moving the cursor Function Moves the cursor to the next cell in the direction of the keytop arrow. Moves the cursor to the spreadsheet edge in the direction of the keytop arrow. + trairj (may, then... ffl, or Moves the cursor to the - Brother International PN-5700DS | Owner's Manual - English - Page 101
Entering and Editing Data • IMPORTANT WARNING: There is a possibility that you may run out of memory before filling the entire spreadsheet with data, depending on the types of data you enter. The system will warn you of this with the message "Memory full."At this point, youmay no longer enter data, - Brother International PN-5700DS | Owner's Manual - English - Page 102
To type and correct data ; (CD) (E) Input/edit keys Function Moves the cursor to the first character. Moves the cursor to the right of the last character. Keys used to enter data To enter data and return to command mode Function CE42.122 and CO To enter the data. To enter the data and select - Brother International PN-5700DS | Owner's Manual - English - Page 103
Format marks are displayed in the input area only. They never appear in the cell. The above characters are considered as format marks only when they are entered in the first position of the input area. If they are entered in the middle of the data, they are considered as common characters and will - Brother International PN-5700DS | Owner's Manual - English - Page 104
Example 2: If a result is positive and contains more than 13 digits. Numeric overflow. Example 3: If a result is negative and contains more than 13 digits. Numeric underflow. Example 4: If a number contains characters other than numerics and decimal point (e.g. 1,000, 100$, 1A2). Invalid entry. - Brother International PN-5700DS | Owner's Manual - English - Page 105
Operators The operators that are recognized by the machine are, in order of precedence: Operators + - Positive and negative sign Exponentiation *1 Multiplication, division + - Addition, subtraction • The + and - operators are considered as the sign of the following operand when they come - Brother International PN-5700DS | Owner's Manual - English - Page 106
Using Simple Formulas In order to familiarize yourself with the formulas, we suggest that you try the following examples. 1. Enter 1+2 in cell Al. (Position the cursor on Al, type 1+2, and press zfottlitotwi.) 1 2 PITCH:10 The calculation is made automatically, and the result displayed in A1. The - Brother International PN-5700DS | Owner's Manual - English - Page 107
4. Enter +A2-B2 in cell D2. +A2-82 3 10 2 12 5. Enter +A2*B2 in cell E2. +A2+ 82 2. 10 2 12 8 6. Enter +A2/B2 in cell F2. +A2/B2 PITCH:10 PITCH:10 PITCH:10 10 2 12 8 7. Enter +A2#B2 in cell G2. G2 +A2#82 A 10 2 12 8 20 8. Now try changing the value in A2 to 20. 20 PITCH: - Brother International PN-5700DS | Owner's Manual - English - Page 108
9. To recalculate the results, refer to "Recalculation" on page 116. All the results which depend on the value of A2 are now updated. 2 : 20 PITCH:10 2 22 18 40 10 400 Order of calculation of a formula Calculation of a formula is performed in the order of precedence of the operators: the + - Brother International PN-5700DS | Owner's Manual - English - Page 109
Example: ((3*4+1)*4+3)*4-12 (13*4+3)*4-12 55*4-12 220-12 208 • Up to 6 pairs of parentheses can be nested. Using more than 6 pairs of nested parentheses makes the formula invalid. The formula will also be invalidifparentheses do not come by pairs. Maximum Length of a Formula The maximum length of a - Brother International PN-5700DS | Owner's Manual - English - Page 110
Example: 1+Al+@SUM(B2..C5) is a valid formula @SUM(1+2), @SUM(+A1), and @SUM(1+Al ) are all invalid What is a Range of Cells? A range is no more than a group of cells enclosed in a rectangle, and therefore, can be specified by the addresses of two opposite corners. When using math functions, you - Brother International PN-5700DS | Owner's Manual - English - Page 111
Help Menu). @SUM(A1.. is now displayed in the input area. @SUM(Al. .II PITCH:10 2 5 6 7 8 9 10 . Move the cursor to the opposite corner of the range E2. @SUM(Al. .M A 1 2 3 2 6 7 8 9 PITCH: 4. Press WNW). The cursor is back on G1 and the result is calculated. Al. .E2) ■ A PITCH - Brother International PN-5700DS | Owner's Manual - English - Page 112
• Functions Using a Single Argument Name @ABS Functions using a single argument Definition Gives the absolute value of the argument. If the argument is positive, or zero, the same value is returned; if the argument is negative, the opposite of the argument is returned. @ABS(5) gives 5 @ABS(-5) - Brother International PN-5700DS | Owner's Manual - English - Page 113
• Functions Using Multiple Arguments Name @AVG Functions using multiple arguments Definition Gives the average value of the arguments. The sum of the arguments is calculated, then that sum is divided by the total number of arguments. @AVG(1,2,3,4) gives (1+2+3+4)/4 = 2.5 @AVG(175) gives 175/1 = - Brother International PN-5700DS | Owner's Manual - English - Page 114
Name @MAX Functions using multiple arguments Definition Gives the greatest argument (maximum). Remember that a positive argument is always greater than a negative one. @MAX(1,234) gives 234 @MAX(1,-99999) gives 1 @MIN Gives the smallest argument (minimum). Remember that a negative argument is - Brother International PN-5700DS | Owner's Manual - English - Page 115
The Command Mode The command mode permits formatting and modification of an entire range of cells and is used to improve the layout of your spreadsheet. Bold KN. CODE fB 1. Move the cursor to a corner of the range that you want to bold. 2. Press (-t + C3 (see Help Menu). The following menu - Brother International PN-5700DS | Owner's Manual - English - Page 116
4. Move the cursor to the opposite corner of the range and press CliETVFINj The cells of the range (even empty cells) are underlined. • To remove underlining from a range of cells, proceed in the same way as above, but select UNDERLINE OFF in step (3). Absolute and Relative Addresses Whenever the - Brother International PN-5700DS | Owner's Manual - English - Page 117
Absolute addresses are never updated. 2*A.34-$A1 3 PITCH:10 lw..:: € 2 2. Now copy the range B2..B3 to C2. Note that the formulas of C2 and C3 are 2*B2+$A1 and 2*B3+$A1. Because $A1 is an absolute address, it was not changed when copied. (See "Absolute and Relative Addresses" on page 102.) • To - Brother International PN-5700DS | Owner's Manual - English - Page 118
mulas. Example: 1. Enter the data shown below in A1..E1, then enter @SQUARE(A1) in A2. 'A @SQUARE(A1) A 4 PITCH:10 2. Now copy the A2 to the range B2..E2. • To recalculate the results, refer to "Recalculation" on page 116. 2 @SOUARE(B1) PITCH:10 4 5 9 16 25 133HSCIVRIdS Deleting Rows - Brother International PN-5700DS | Owner's Manual - English - Page 119
pulled up (to the left) and any moved formula is updated. Example 1: 1. Enter the data shown below in the range Al ..B3, then enter the formula @SUM(A1..B3) in cell C5. is @SUM(Al..63) PITCH:10 6 1 4 2 5 3 6 2. Now delete row 2. To recalculate the results, refer to "Recalculation" on page - Brother International PN-5700DS | Owner's Manual - English - Page 120
Inserting Blank Rows and Columns CODE ti INSERT 1. Press IN:Fa + FEEC- dp ( ). This menu will appear: MENU P41 COLUMNS 2. Select ROWS to insert blank rows (or COLUMNS to insert blank columns), then press GAW,(ATP. This message will appear: Position block cursor. Press RETURN when done. 3. - Brother International PN-5700DS | Owner's Manual - English - Page 121
2. Now insert a blank row between row 1 and row 2. @SUM(Al..B3) 1 3 2 4 PITCH:10 Example 2: With the same initial data as in Example 1, insert a blank row between row 2 and row 3. @SUM(Al. .82) A fl PITCH:10 2 4 Example 3: 1. Enter the data shown below in the range A2..B2, then enter the - Brother International PN-5700DS | Owner's Manual - English - Page 122
Example 4: With the same initial data as in Example 3, insert a blank column between column B and column C. ADZ : (A2*B2) PITCH:10 300 0.8 3. • If the insertion you wish to make will exceed the limitations of the spreadsheet, the data in the rows or columns on the far edge will be lost. The - Brother International PN-5700DS | Owner's Manual - English - Page 123
you print, you may use ((coal + Gimp ( ) to adjust the pitch to 10, 12, or 15 characters per inch. You may also split your spreadsheet manually by inserting page break symbols ) with the CODE'S + C) key. 1. Move the cursor to a corner of the range that you want to print and press Wi - Brother International PN-5700DS | Owner's Manual - English - Page 124
3. Set the printer and press VerVANgi . If the spreadsheet is too wide, you may need to insert the sheet of paper horizontally. If you have an HR Series Brother daisy wheel printer, the machine now asks you to match the daisy wheel to the selected pitch, for example: Change to ASCII 10 wheel and - Brother International PN-5700DS | Owner's Manual - English - Page 125
3. 3. Select WIDTH and press FT- 1N3D. The letter of the column will appear in the input area, followed with a number indicating its current width, A . 1:Nci-th 10 and this message will appear: Mark columns for width change. Press RETURN when done. 4. Use ( or Cj to mark the columns that you - Brother International PN-5700DS | Owner's Manual - English - Page 126
SAT PITCH:1O June a_ A 24 SUN 4 MON 5 TUE WED 7 THU 8 FRI 9 AT 2. Move the cursor to B3 and press Como to display the function menu.3. 4tt CO LAW FORMAT RECALC SORT CLEAR CONV TO WP FILE 3. Select COLUMN and press t;#etuRN . This menu will appear: E 1> WIDTH ,.ILL FREEZE RELEASE 4. - Brother International PN-5700DS | Owner's Manual - English - Page 127
0.00000 PITCH:10 June 2 SUN 4 MON 5 TUE WED 7. THU FRI 9- SAT 7 14 21 28 1 8 15 22 29 2 9 16 23 30 3 10 17 24 4 11 18 25 5 12 19 26 6 13 20 27 7. Delete the contents of cell B3. Freezing Columns on the Screen Because this spreadsheet is wider than the display screen - Brother International PN-5700DS | Owner's Manual - English - Page 128
C A June 2 3 SUN IA MON ki TUE 7 14 21 28 8 15 2? 29 9 16 23 30 5. Now, if you move the cursor to the rightmost columns, you will still see the frozen columns on screen. • Only one group of columns can be frozen at a time. Rows cannot be frozen. • When you want to release the frozen - Brother International PN-5700DS | Owner's Manual - English - Page 129
NEM FI fY CURRENCY PERCENT NO DISPLAY 3. Select an option and press 6,. fiertifIN . The following operations depend on the option that you selected. • Changing the Number of Decimal Places 1. Select FIXED from the FORMAT menu to set the number of decimal places that you wish to display and - Brother International PN-5700DS | Owner's Manual - English - Page 130
3. Select COMMAS if you want commas to separate the thousands or NO COMMAS if you do not. Press CRITIO • Displaying Percentages tiEN0H FIXED CURRENCY PER T NO DISPLAY 1. Select PERCENT from the FORMAT menu to display percentages (the result will be multiplied by 100 will be followed with a - Brother International PN-5700DS | Owner's Manual - English - Page 131
1. Press Lwow to display the function menu. ME COLUMN FORMAT SORT CLEAR CONY TO WP FILE 2. Select RECALC, and press IMPORTANT If you are using formulas referencing to cells that are themselves referencing to other cells, it might sometimes happen that the system cannot give the correct results - Brother International PN-5700DS | Owner's Manual - English - Page 132
1. Position the cursor on Al and press Mifj) to display the function menu. EN1J COLUMN FORMAT RECALC CUT CLEAR CONY TO WP FILE 2. Select SORT and press This menu will appear: S€RT SELECT SORT & SELECT 3. Select SORT and press Comm. This message will appear: Mark range to be sorted. Press - Brother International PN-5700DS | Owner's Manual - English - Page 133
If two or more persons have the same last name, you will require secondary sorting to maintain proper organization. Use the first name (column B) for secondary sorting. • When you do not wish a secondary sort to take place, simply presCfietuttw; without entering anything. 6. Type B and press ulLinn. - Brother International PN-5700DS | Owner's Manual - English - Page 134
1. Position the cursor on a corner of the range you want to select from, then press , The function menu appears: COLUMN FORMAT RECALL SO CLEAR CONV TO WP FILE 2. Select sow and press CI . This menu will appear: SORT SIxI, T SORT & SELECT 3. Choose SELECT and press rtnot aw.l. This message - Brother International PN-5700DS | Owner's Manual - English - Page 135
select SORT & SELECT, the machine first sorts the data and then selects according to the specified criteria. Simply follow the instructions for the option SORT, then the instructions for the option SELECT. Clearing a Range The CLEAR option of the function menu allows you to quickly clear a range - Brother International PN-5700DS | Owner's Manual - English - Page 136
• Attributes (bold, underline) and format (currency, percentage, etc.) are all cleared. Converting a Range into a Document You may sometimes wish to include data from the spreadsheet into a document. To do this, first type the spreadsheet data and convert it into a Create Document file as explained - Brother International PN-5700DS | Owner's Manual - English - Page 137
You are now in command mode of the INPUT/EDITscreen, and the message will disappear as soon as you hit a key. • if all columns cannot fit between the margins, this message will appear: Line(s) truncated. 123 SPREADSHEET - Brother International PN-5700DS | Owner's Manual - English - Page 138
Fife Operation This section explains how to save, retrieve, print and convert your spreadsheets. From the INPUT/EDIT screen, you must first press otobe + cTriec( MENo ) to switch to the SPREADSHEET INDEX screen and save the current file if necessary. When the SPREADSHEET INDEX screen is displayed, - Brother International PN-5700DS | Owner's Manual - English - Page 139
screen list is updated. The extension .SPR is automatically added to the file name. If you press bRaiTutipj without changing the file name, or after entering a file name that is already used, this message will appear: Filename exists. Press RETURN to overwrite or type new name and press RETURN. - Brother International PN-5700DS | Owner's Manual - English - Page 140
Converting a Spreadsheet File to a Document File 1." CODE 0 JUST The system allows you to change a spreadsheet file into a text file. You should create the spreadsheet file first. After the spreadsheet file is saved, convert it into a text file as explained below. You can then add or modify any - Brother International PN-5700DS | Owner's Manual - English - Page 141
• If all columns cannot fit between the margins, this message will appear: Linets) truncated. Once the file is converted, you may recall the file from the Create Document mode. Printing a File CODE PRNT 1. Insert the disk containing the file you want to print. Press Coot + pa) ( ) to view the - Brother International PN-5700DS | Owner's Manual - English - Page 142
Using Lotus® 7-2-3® Files Lotus® 1-2-38 files can be converted into Brother Spreadsheet files and used on your machine. In addition, you can create spreadsheet files on your Brother unit and then convert them into Lotus® 1-2-3® files. • WARNING: When converting Lotus® 1-2-3° files into Brother - Brother International PN-5700DS | Owner's Manual - English - Page 143
machine will be unable to convert a cell of the source file. When this happens, the entire file is converted, but the cells that cause problem are slightly different from the original. A message will indicate the number of cells and the cause of such errors, following the message "Convert completed - Brother International PN-5700DS | Owner's Manual - English - Page 144
Function error data loss: This may occur, for instance, when a function available with Lotus° is not recognized or has a slightly different format (e.g. @SUM(A2..A5,B1..B3) or @COS(45*@Pl/180)). This also happens when the legnth of a tormula in a Lotus® file exceeds 55 characters. Please check the - Brother International PN-5700DS | Owner's Manual - English - Page 145
The Templates The Spreadsheet Templates are pre-formatted files to be used with the Spreadsheet mode. These files allow for easy creation of most standard spreadsheets. They are stored on the Template disk that comes with your machine. The Templates are write-protected, which means that they cannot - Brother International PN-5700DS | Owner's Manual - English - Page 146
SALES ANALYSIS - This template helps monitor actual versus projected sales results by sales persons. Enter the data for all the cells with the exception of the cells containing formulas (zeros). After you have entered the information for each sales person, use the RECALC function to determine the - Brother International PN-5700DS | Owner's Manual - English - Page 147
INDEX screen by pressing the same + Rfti*1- ( ) keys. For details about this method, see "Printing a File" on page 127. Practice Saving the File For complete instructions regarding file saving, please refer to "Saving Your Work" on page 124. SPREADSHEET 133 - Brother International PN-5700DS | Owner's Manual - English - Page 148
1. Press (NoDJE1 ). This message will appear: Insert data disk. Press RETURN to save. Press CODE+D to abandon. 2. Insert a Data Disk and press firiman . This message will appear: Type filename and press RETURN. FILENAME: XXXXXX4I.SPR 3. Give your file a name, then press L-gTC-Ti Alt.) to save it - Brother International PN-5700DS | Owner's Manual - English - Page 149
Create Document How to Start? 1. To start working in the Create Document mode, switch the machine on to display the MAIN MENU. Wed July 1 1992 > 12:00PM 12 1 Scheduler /Calendar NMI 3 2 Addressbook Spreadsheet Create Document 5 Thi ngs 6 Clock to Do List O0000 0.000 =IMMO - Brother International PN-5700DS | Owner's Manual - English - Page 150
About the Create Document Files You can have several Create Document files in the memory at the same time. You can also transfer the files to a disk. You can only directly retrieve or print files that are stored in the memory. For details about file transfer between disk and memory, see " - Brother International PN-5700DS | Owner's Manual - English - Page 151
of a decimal tab stop Beginning of the hot zone Absolute position from the left edge of the paper Message Area This line is reserved for guide messages (prompts) that ask you a question, give direction or display error messages. When no prompt and no error mes- rzw sage are displayed, this line - Brother International PN-5700DS | Owner's Manual - English - Page 152
Status Line The status line shows you the current settings. Some indicators are followed with a value and are always displayed. They indicate the cursor's page, line and column position. Pressing will display the selected pitch and line spac- ing. The indicators on the right appear (in reversed - Brother International PN-5700DS | Owner's Manual - English - Page 153
Text Area This is where the text that you type will appear. The only part you cannot use is the dead column (to the left of column 0), which is reserved for the "format change" symbol " F ". The text cursor (solid box) indicates where you are. Other symbols appear in the text to remind you of the - Brother International PN-5700DS | Owner's Manual - English - Page 154
Typing on the Display Type your text just as you would on a typewriter. The text appears on the screen instead of being printed on paper. If you make a mistake, use Tr4 to delete. For more details about corrections, see "Revising Text -- Basic Functions" on page 141. Hot Zone The last six columns - Brother International PN-5700DS | Owner's Manual - English - Page 155
Revising Text -- Basic Functions Moving the Text Cursor To make a revision, you must first go to that part of the document. The text cursor indicates your current position in the document. The cursor is moved across your document using the cursor keys (ffj, 6f), (T) alone or in combination with ( - Brother International PN-5700DS | Owner's Manual - English - Page 156
GOTO Page A CODE GO TO 1. Press (77COkel + EaTtil ( ). The machine asks you to type in the number of the page you wish to move the cursor to. PAGE: 1 2. Type the desired page number, then press CALWit to move the cursor to that page. • If you have mistakenly entered an incorrect page number, - Brother International PN-5700DS | Owner's Manual - English - Page 157
cursor, the rest of the line automatically moves to the right and, if necessary, the last word moves to the next line. • Since deleting unnecessary characters is usually easier than retyping characters that have been deleted, it's a good idea to be in the insert mode before you start revising. - Brother International PN-5700DS | Owner's Manual - English - Page 158
Formatting Text -- Basic Functions Format Change Symbol The dead column of the text area (column 0) is reserved for the format change symbol "P ". Each time you change the format, -- that is, the left or right margin, tab stops, justification, etc. -- this symbol appears in the dead column at the - Brother International PN-5700DS | Owner's Manual - English - Page 159
The minimum distance between margins is set to two inches. The maximum distance is nine inches. Remember, however, that the length of a printed line must be smaller than the paper width, and that this length also depends on the selected pitch. Setting the Pitch CODE c PITCH 1 The pitch can be - Brother International PN-5700DS | Owner's Manual - English - Page 160
Setting Tabs T SET CODE 7 V -e CODE DT SET ti 8 You may change tab stops at any time -- before, while, or after typing the text. 1. Move the cursor to the position where you want a tab. (See "Moving the Text Cursor" on page 141.) 2. Press reODE + ( ) to set a normal tab stop, or Cite + - Brother International PN-5700DS | Owner's Manual - English - Page 161
Using Decimal Tabs while Typing TAB P IND Decimal tab stops are a very convenient feature. When you move the cursor there with MO, the cursor remains fixed in that column, and each character that you type appears to the left of the tab stop. Once you type the decimal point, however, the point - Brother International PN-5700DS | Owner's Manual - English - Page 162
Line Indent 'Cr CODE ti p L LIND Pressing mac + cum-53( ) is the same as typing five spaces.- The primary application is indenting the first line of a paragraph. • If the insert mode is not on, these five spaces overwrite the five characters at the cursor location. Paragraph Indent The - Brother International PN-5700DS | Owner's Manual - English - Page 163
Returning to the True Left Margin CODE RETURN IND CLR At the end of the indented paragraph, simply press *Kir* + ipi ( L0E:COMO ) to return to the original left margin. The end of the indented paragraph is marked with a " i " symbol to indicate that the paragraph indent mode has been exited. • - Brother International PN-5700DS | Owner's Manual - English - Page 164
Page Layout View Function CODE J LAYOUT v - D The page layout view function displays three pages at a time on the screen. To do this, the text is scaled down so that a character is reduced to a dot on the screen. You will, of course, not be able to read the text displayed that way, but you - Brother International PN-5700DS | Owner's Manual - English - Page 165
Adding Effects (STYLE) The effects provided by the STYLE option on the function menu allow you to enhance the appearance of your document. They include bold characters, underlining, automatic insertion of blanks (expand), as well as subscripts and superscripts. Bold Face Characters CODE V_ B - Brother International PN-5700DS | Owner's Manual - English - Page 166
Underlining CODE 3 IE. BLOCK CTR/RMF SPELL ABBR/THR SEARCH FORM PAGE OFF i (ON) Xliffiltatitt'. LRAM OFF (CNT) (WRD) jEXPAND OFF , (ON) ASUPER SUB ON/OFF OFF (SUPER) (SUB) 1. If you want to turn the underline function on before typing, skip this step. If you want to underline a portion of - Brother International PN-5700DS | Owner's Manual - English - Page 167
1. Press CM to display the menu. 2. Use E ands to select STYLE, and press MIMS or Cia. 3. Use X, and to select EXPAND. 4. Use ((sP EOAAT) to turn the function ON. 5. Press GFIET.U.Rhig. The EXP indicator is now on. 6. The text you now type is expanded -- that is, a permanent space is automatically - Brother International PN-5700DS | Owner's Manual - English - Page 168
• To undo superscripts or subscripts, turn the function OFF and retype the characters. • Short cut: Instead of the above procedure, you may use 00 E and 4- Example: Try to enter "e=mc2". 1. Type "e=mc". 2. Press f zio + 3. Type "2". 4. Press + • To enter subscripts, proceed in the same - Brother International PN-5700DS | Owner's Manual - English - Page 169
Centering and Right Margin Flush (CTR/RMF) The centering function is used to center a line as characters are typed or to center a line that was previously typed. You may center text either between margins or tab stops. The right margin flush mode is used to have a line automatically adjusted to end - Brother International PN-5700DS | Owner's Manual - English - Page 170
4. Use CE and .13 to select CENTERING and press 0,441.uott. The cursor moves to the center point between the tab position where the cursor was in (1) and the next tab to the right -- or the right margin if there are no more tabs set. A centering symbol "j " appears on the line. If the text has - Brother International PN-5700DS | Owner's Manual - English - Page 171
Undoing a Right Margin Flush Format While you are still in right margin flush mode, press C:cANce2 to exit the mode (you may also select RIGHT MARGIN FLUSH from the menu, or press (!t•VOogib + 0). To undo an existing right margin flush format, simply delete the right margin flush symbol "H" using W. - Brother International PN-5700DS | Owner's Manual - English - Page 172
Block Operations (BLOCK) A block can be copied, deleted, or moved to another part of the same document. A block can also be copied into an entirely different document. Copying a Block within the Document CODE C • STYLE 134W Y DELETE MOVE CTR/RMF SPELL ABBR/THR SEARCH FORM PAGE 1. Position - Brother International PN-5700DS | Owner's Manual - English - Page 173
• Since the block copy operation increases the size of your document, it might happen that you run out of memory. When this happens, the copy operation is cancelled and the following message appears: o Not enough memory remaining. You must either first delete a portion of the document to free some - Brother International PN-5700DS | Owner's Manual - English - Page 174
temporary memory (DO NOT press EFOTM). The marked block is now stored as a temporary file. • Press FcANdEL) at any step to cancel the function. Recalling the Temporary Fife A CODE let T TEMP The contents of the temporary file can be recalled and inserted into any file you are working on. 1. - Brother International PN-5700DS | Owner's Manual - English - Page 175
asks for confirmation: Are you sure you want to delete? Press RETURN(yes) or CANCEL(no). 7. If you press the block (displayed in reverse image) is deleted, and any text following the block is reformatted to conform to commands in force for that section of the document. (See "Formatting Text -- - Brother International PN-5700DS | Owner's Manual - English - Page 176
This means that the block will never overwrite text at the destination position. • Press COANO at any step to cancel the function. 162 IN3R111300 11.V31:13 - Brother International PN-5700DS | Owner's Manual - English - Page 177
Searching for Text (SEARCH) In addition to using the cursor keys to move throughout your text, you may find any position in your file quickly by using the search function. You may automatically scan the document for all occurrences of a specific piece of text (called a "string") and, at your option, - Brother International PN-5700DS | Owner's Manual - English - Page 178
Word(s) not found. 8. Resume normal operation or go back to step (1) to search for another string -- or for the same string again. Since the search string remains in memory until you define another or turn the power off, you will not have to re-enter it in step (5) when you search repeatedly for the - Brother International PN-5700DS | Owner's Manual - English - Page 179
Search and Replace STYLE BLOCK CTR/RMF SPELL ABBR/THR SEARC# FORM SEARCH -01tPLAaC HYPHEN SCAN PAGE The search and replace function is just the search function with the option of replacing some or all occurrences with another text string. The system automatically reformats your document if - Brother International PN-5700DS | Owner's Manual - English - Page 180
RMF SPELL ABBR/THR StAltal. SEARCH RFPLACE YPREt - FORM PAGE A problem arises with the word wrap function when the distance between margins is small the long words. It allows you to type your text without making any manual hyphenations (except, of course, a permanent hyphen). 1. After your text - Brother International PN-5700DS | Owner's Manual - English - Page 181
of the hot zone. The position where a hyphen should be inserted appears in reverse color. The following message appears: Move cursor, press RETURN to hyphenate, TAB to continue, CANCEL to exit. 6. If you want to hyphenate this word, position the cursor at the most suitable position and press - Brother International PN-5700DS | Owner's Manual - English - Page 182
Spell Check System (SPELL) SPELL is used for automatic detection of errors (Spell Checker) and includes the tools you need to work with personal "User Dictionary". The Spell Checker can be used in the "ALL" mode to check the entire document, or in the "ONE WORD" mode to check the words while you are - Brother International PN-5700DS | Owner's Manual - English - Page 183
you type "one" instead of "on", it does not consider it a mistake. Checking Existing Text -- ALL You may automatically scan the entire document for problems. The scan is unidirectional -- that is, it starts at the word where the cursor is currently located and works toward the end of the document - Brother International PN-5700DS | Owner's Manual - English - Page 184
Checking.... While Checking (Suspect & Redundant Words) When a suspect or redundant word is found, the above message disappears and is replaced with a menu of options. The suspect word or redundant word appears in reverse color in the text. Example 1: Let's suppose that you have typed "The quick - Brother International PN-5700DS | Owner's Manual - English - Page 185
The quick fox... SUSPECT WORD: broen WORD: I You may immediately type the correct word and press (.1le4rueNl. The retyped word replaces the wrong one in the text and the system starts searching for the next suspect word. You may also press first. This will display the suspect word in the input - Brother International PN-5700DS | Owner's Manual - English - Page 186
Checking While Typing -- ONE WORD The Spell Checker can be used to check each word as you type. Activating the System CODE SPELL O . + Refer to "Activating the System" on page 169. The only differences between the "One Word" procedure and the "All" procedure are: 1) you must first position the - Brother International PN-5700DS | Owner's Manual - English - Page 187
User Dictionary Maintenance STYLE BLOCK CTR/RMF PIrI ABBR/THR SEARCH SPELL CHECK I4Stf 00ROPIAINIEAA- o USER DICTIONARY LOAD USER DICTIONARY SAVE FORM PAGE Beside the ADD option that allows you to add a suspect word to the user dictionary, the Spell Check system provides you with special - Brother International PN-5700DS | Owner's Manual - English - Page 188
• To select a word, use ab, faitt7) + ( ), or + t xT 1. • You may also press + ,O•TO) ( CD ) to go closer to the word that you want to select. A message will ask you to enter the first letter of the word: Type letter to move cursor. Type the letter. 1. -From the USER DICTIONARY screen, press - Brother International PN-5700DS | Owner's Manual - English - Page 189
Press SILEINTri to overwrite or in,iEPI) to quit. Remember that loading a user dictionary file will overwrite the user dictionary currently in memory. 6. To save the user dictionary, insert a disk in the drive, select SAVE and press L.flOrt*.hf). This message will appear: Press RETURN to save. - Brother International PN-5700DS | Owner's Manual - English - Page 190
Press 6 to overwrite,or to quit., Remember that loading a user dictionary file will overwrite the user dictionary currently in memory. Saving the User Dictionary STYLE BLOCK CTR/RMF VELE ABBR/THR SEARCH SPELL CHECK USER DICTIONARY MAINTENANCE USER DICTIONARY LOAD u.,a3 MCV0NAIY SAW FORM - Brother International PN-5700DS | Owner's Manual - English - Page 191
Abbreviated Phrases and Thesaurus (ABBR/THR) ABBR/THR is used to improve the style of your documents and your typing speed. It includes two thesaurus functions, the EDIT THESAURUS which provides synonyms for a word already typed, and the TYPE THESAURUS which will provide synonyms for a word that you - Brother International PN-5700DS | Owner's Manual - English - Page 192
specified word. The number at the right of each category indicates the number of semantic classes into which that category is subdivided. For instance, VERB(2) means that you will find two lists of verbs that are synonyms of the word "still". By definition, synonyms are words with (almost) the same - Brother International PN-5700DS | Owner's Manual - English - Page 193
Type Thesaurus STYLE BLOCK CTR/RMF SPELL ASBAITHV SEARCH FORM PAGE ABBREVIATED PHRASE MAINTENANCE^` ABBREVIATED PHRASE LOAD jj ABBREVIATED PHRASE SAVE EDIT THESAURUS TYPZ THESAURUSEI 1. Press 4uief4071 to display the function menu. • 2. Use and to select AE313R/THR and press (i) or IOW) to - Brother International PN-5700DS | Owner's Manual - English - Page 194
Abbreviated Phrase Maintenance STYLE BLOCK CTR/RMF SPELL ffiaBAIIHR SEARCH FORM `PAGE lABBREMIATED PHRASE.MAINTENANCE 1.. ABBREVIATED PHRASE LOAD '' ABBREVIATED PHRASE SAVE EDIT THESAURUS TYPE THESAURUS This section explains how to input and edit data in the abbreviated phrase memory. 1. Press - Brother International PN-5700DS | Owner's Manual - English - Page 195
Using the Function Menu for other Options MENU FILE PRINT DELETE LOAD SAVE tw USA •"• 1,°:4rfs : typewriter : United States of America Ki51,0 =. .- 1. From the ABBREVIATED PHRASE screen, press la to display a menu of functions: • To select a function from the menu, use ". and or type the - Brother International PN-5700DS | Owner's Manual - English - Page 196
viatedphrase file currently in memory. 6. To save the abbreviated phrase memory, insert a disk, select SAVE and press (IsismaNi6). This message will appear: Press RETURN to save. Press " to save the file under the file name ABBR.PHR. Remem- ber that saving the abbreviated phrase memory onto a - Brother International PN-5700DS | Owner's Manual - English - Page 197
Saving the Abbreviated Phrase Memory STYLE BLOCK CTR/RMF SPELL SEARCH FORM PAGE ABBREVIATED PHRASE MAINTENANCE ABBREVIATED PHRASE LOAD ROPIEMITEMPASEMV EDIT THESAURUS TYPE THESAURUS 1. Insert the disk on which you want to save the abbreviated phrase memory. 2. Press - to display the function - Brother International PN-5700DS | Owner's Manual - English - Page 198
Paper and Screen Settings (FORM) The FORM option of the menu allows you to specify several layout parameters related to the vertical distribution of text on the paper. It also allows you to display simultaneously two documents on screen. Paper Size STYLE BLOCK CTR/RMF SPELL ABBR/THR SEARCH , - Brother International PN-5700DS | Owner's Manual - English - Page 199
• The text cursor cycles through only five of the eight fields on the screen. HEADER, FOOTER and TEXT AREA are automatically updated by the machine. The numbers for HEADER and FOOTER are automatically set to 1 line if you store a header or footer, or 0 lines if there is no header or footer. The - Brother International PN-5700DS | Owner's Manual - English - Page 200
Header and Footer STYLE BLOCK CTR/RMF SPELL ABBR/THR SEARCH PAGE 'PAPER SIZE daitaWNW FOOTER SCALE LINE ON/OFF :DUAL SCREEN CHANGE SCREEN STYLE BLOCK CTR/RMF SPELL ABBR/THR SEARCH :CO : PAGE PAPER SIZE HEADEP oaartP. If SCALE LINE ON/OFF DUAL SCREEN CHANGE SCREEN A header is a title - Brother International PN-5700DS | Owner's Manual - English - Page 201
Left Margin Right Margin 'Using the Boldface is a way of making a word,' Phrase or entire Paragraph stand out and catch' 'the reader's eye. The Boldface feature has al 'MONTHLY REPORT JULY 1992 - page 10 Automatic Page Numbering / Bottom Space Footer I Bottom Margin' Disabling the scale STYLE - Brother International PN-5700DS | Owner's Manual - English - Page 202
Displaying two Documents STYLE BLOCK CTR/RMF SPELL ABBR/THR SEARCH PAGE PAPER SIZE HEADER FOOTER SCAALmE tL.INE ON/OFF CHANGE SCREEN The dual screen function allows you to work on two documents at the same time. This function can be used to compare two documents. You may copy a section of the - Brother International PN-5700DS | Owner's Manual - English - Page 203
Switching to the Other Document CODE Q (When displaying two documents) STYLE BLOCK CTR/RHF SPELL ABBR/THR SEARCH s PAGE PAPER SIZE HEADER FOOTER 4SCALE LINE ON/OFF DUAL SCREEN 1. Press , to display the menu. 2. Use and to select FORM, and press enst or a 3. Use and to select CHANGE - Brother International PN-5700DS | Owner's Manual - English - Page 204
Printing a Page (PAGE) The last option of the function menu (PAGE) allows you to print a single page of your document. It also allows you to insert page breaks that will inform the printer to eject the sheet of paper and print the next part of the document on another sheet. Page Breaks STYLE BLOCK - Brother International PN-5700DS | Owner's Manual - English - Page 205
"Creating the Master Document" on page 192), however, do not cause data to be inserted, but instead are printed as blank spaces. 1. Make sure that your printer is ready. 2. Position the cursor on the page that you want to print. 3. Press ✓J W to display the menu. 4. Use (ii) and (ED to select PAGE, - Brother International PN-5700DS | Owner's Manual - English - Page 206
Data Merge The data merge function is extremely useful when a similar letter is to be sent to numerous addresses, and each letter is to be typed with a different name and address and slightly different contents. To save you from having to recall, edit and print the same letter over and over, the - Brother International PN-5700DS | Owner's Manual - English - Page 207
other settings on the menu as well. • If you try to print the master document from the INPUT/EDIT screen, the merge symbols will be printed as blank spaces. 2. Press *VAR. to exit the PRINT MENU and start printing. • If there is no data in the Address Book file corresponding to a merge sym- bol in - Brother International PN-5700DS | Owner's Manual - English - Page 208
File Opera₹ion Saving Your Work The current file is kept in the memory even if the power is turned off accidentally during editing. If you were working on a retrieved file, the file will be automatically saved under the same file name. If you were working on a *NEWFILE, the next time you switch the - Brother International PN-5700DS | Owner's Manual - English - Page 209
4. Type the file name (See "Entering a File Name" on page 52) and press rit . The MEMORY INDEX screen is updated and you can confirm that the new file appears in the list. The extension .WPT is automatically added to the file name. Saving an Edited file CODE MENU FILE After editing an old - Brother International PN-5700DS | Owner's Manual - English - Page 210
PAGF ENDING PAGE NUMBER OF COP/ES HEADER PRINT FOOTER PRINT MERGE PRINT DOUBLE COLUMNS SPACE BET. COLUMNS PAPER HANDLING . 999 1 YES YES NO NO 5 MANUAL oet t96 INIAMOCI '31V383 - Brother International PN-5700DS | Owner's Manual - English - Page 211
Select Continuous if your printer is equipped with an automatic cut sheet feeder or if you are using continuous paper. Select Manual if you have to insert paper manually, one sheet at a time. • The default values for STARTING PAGE, ENDING PAGE, and NUMBER OF COPIES are displayed each time the - Brother International PN-5700DS | Owner's Manual - English - Page 212
MEMORY INDEX screen. • If there is a wrong setting on the PRINT MENU (for example, STARTING PAGE is greater than the ending page number), the following message appears and you have to correct it to the right setting_ Incorrect setting. 6. With a Brother HR Series Daisy Wheel Printer, if this is the - Brother International PN-5700DS | Owner's Manual - English - Page 213
Change to ASCII 12 wheel and press RETURN. This means that an ASCII wheel of pitch 12 is required at this point. Change the wheel and press la 117 to resume printing. Double Columns Printing This function allows you to print your text in newspaper fashion, with two columns across the page. A page on - Brother International PN-5700DS | Owner's Manual - English - Page 214
Right Margin Setting for Double Columns Printing XXXXXXXX P:XX L:XXX COL:XXX KB:X 0 - L • 2 • 3 • N4 R 5 6 Right Margin 9:10AM 7 • Double Columns Printout Page 1 (on screen) Page 2 (on screen) Space between Columns (delault=5) Copying a file in Memory CODE C I PRINT Pli DELETE RENAME - Brother International PN-5700DS | Owner's Manual - English - Page 215
• Short cut: Instead of (2) and (3), you may simply press • # 4. Input the new file name and press RMAN.1. The system then returns to the MEMORY INDEX screen. • If the specifiednew file name already exists faieruliC in step (4), the following message in the memory appears: when you press glIMe - Brother International PN-5700DS | Owner's Manual - English - Page 216
1. Move the cursor on the MEMORY INDEX screen to the file that you want to rename. 2. Press cfa-1 5/ to display the menu. 3. Use and 7 to select RENAME, and press The following mes- sage appears: FILENAME: XXXXXXX .WPT • Short cut: Instead of (2) and (3), you maypress `fl-if) + 4. Input the - Brother International PN-5700DS | Owner's Manual - English - Page 217
• Short cut: Instead of (2) and (3), you may press cos + C3. 4. Use the cursor keys to select a Create Document file and press to load or ipmiolstj to return to the MEMORY INDEX screen without loading. • If the selected file name is already used for another Create Document file in the memory, this - Brother International PN-5700DS | Owner's Manual - English - Page 218
Business Letter Template Disk A Business Letter Template disk is available. This disk is provided to help you write business letters. The sample letters stored on this disk are divided into different categories. Each file contains several letters of the same category. After a file is loaded into the - Brother International PN-5700DS | Owner's Manual - English - Page 219
THINGS TO DO LIST Things to Do List The Things to Do List Mode The Things to Do List mode is used to prepare and revise lists of things to do. You can edit the list, set alarms, check things already done, print and sort the list. Before you Start... The Things to Do List mode assumes that the - Brother International PN-5700DS | Owner's Manual - English - Page 220
1Sll oa 01SJNIHl How to Finish? r• -7 CODE MENU FILE To exit the Things to Do List mode and return to the MAIN MENU, simply press :(,gpse + vow ( Nam) ) from the THINGS TO DO LIST or DATA INPUT screen. About the Things to Do List Files You can have only one Things to Do List file in the memory - Brother International PN-5700DS | Owner's Manual - English - Page 221
THINGS TO DO LIST The THINGS TO DO LIST Screen THINGS REC0RD:XX KB:X MEM0RY:X.XK R14141'. 10:45AM .(:HE Y:T0PIC _:TD Dr) :DEWINF..: i ',$tP000c1* :Management:All Meetill2 this dfter090. wed14 6 management personnel will meet in f)nfcP ,A0 conference : 61.41,16 t, 7/20 Sat: .1) : :Cal l - Brother International PN-5700DS | Owner's Manual - English - Page 222
191100 01SDNIH1 Checking a Record After doing the thing described in a record, check the record. 1. Move the cursor to the record and press ( tE!, NSFACEBARI) This mes- sage appears: Check? Press RETURN(yes) or CANCEL(no). 2. Press illEtur#4,1 to check. A check mark " V" appears or, if the record - Brother International PN-5700DS | Owner's Manual - English - Page 223
THINGS TO DO LIST Adding a New Record CODE PRINT 31IiT t; 1"A DELETE ry TOP RECORD BOTTOM RECORD SORT INSERT SCHEDULER LOAD SAVE While viewing the THINGS TO DO LIST screen, press ims- ote to display the function menu. Use Ey and S) to select INPUT DATA and press the submenu. or (6 to - Brother International PN-5700DS | Owner's Manual - English - Page 224
1S1100 01SDNIH1 Deleting Records CODE D H- PRINT INPUT DATA SORT INSERT SCHEDULER LOAD SAVE DEIETt 1194OrRRckt,, alciab'kECOIOs DELETE ALL RECORDS PRINT INPUT DATA Ow* SORT INSERT DELETE CURSOR RECORD ' DEL vi: CITEMaltrARDS DELETE ALL RECORDS SCHEDULER LOAD SAVE PRINT INPUT DATA - Brother International PN-5700DS | Owner's Manual - English - Page 225
THINGS TO DO LIST The Things to Do List file can more, one of these messages hold a maximum will appear: of 37 records. If you try to input Too many records. Delete unnecessary records. Sorting the List CODE O JUST PRINT INPUT DATA DELETE 'S) INSERT DEAKIVf b., UNCHECKED RELORI.6 - Brother International PN-5700DS | Owner's Manual - English - Page 226
1SIl oa 01SONIELL Inserting a Blank Record CODE INSERT r•- • ti PRINT INPUT DATA DELETE SORT ,dI tt SCHEDULER LOAD SAVE 1. Move the cursor to the desired insertion position. 2. Press fr."' to display the function menu. 3. Use CB and to select INSERT and press &MOM. • Short cut: Instead of - Brother International PN-5700DS | Owner's Manual - English - Page 227
THINGS TO DO LIST Loading a Things to Do List File from Disk CODE LIND PRINT INPUT DATA DELETE SORT INSERT SCHEDULER 44.: SAVE 1. Insert the disk containing the file you wish to use. 2. While viewing the THINGS TO DO LIST screen, press etATJ to display the function menu. 3. Use (a and C*3 to - Brother International PN-5700DS | Owner's Manual - English - Page 228
1S1100 01SONI1-11 Saving the Current File on Disk 1.1 CODE V S CALC PRINT INPUT DATA DELETE SORT INSERT• SCHEDULER LOAD E 1. Insert the disk you want to save your Things to Do List file on. 2. While viewing the THINGS TO DO LIST screen, press to display the function menu. 3. Use fe; and to - Brother International PN-5700DS | Owner's Manual - English - Page 229
THINGS TO DO LIST The DATA INPUT Screen The DATA INPUT screen This screen appears first the Things to Do List file record immediately. is used to input or edit the contents of a single record. when you enter the THINGS TO DO LIST mode and is still empty so that you can start entering your first - Brother International PN-5700DS | Owner's Manual - English - Page 230
191100 01SONIHI teztAlli ( ) the direction of the arrow. The cursor does not move horizontally on an empty field, and it does not move from the left column to the right or vice versa. Moves the cursor to the beginning of the entry field. Moves the cursor to the end of the entry field. Moves the - Brother International PN-5700DS | Owner's Manual - English - Page 231
THINGS TO DO LIST 4. After entering the data, press Mwe) + THINGS TO DO LIST screen. to switch back to the • You cannot type data in the CHECK DATE field. A date will be displayed in that field if you have checked the record on the THINGS TO DO LIST screen. Use the following keys to enter and - Brother International PN-5700DS | Owner's Manual - English - Page 232
1SI100 01MIK delete all records). Alarm full . Delete the past? Press RETURN(yes) or CANCEL(no). This message appears when you have alarms set for past times. Press CIA Ire to delete all alarms set for past times. Alarm full . Delete unnecessary setting(s). This message appears when all current - Brother International PN-5700DS | Owner's Manual - English - Page 233
THINGS TO DO LIST Adding a New Record CODE N PRINT T1PUT r SCHEDULER 4, TOP RECORD BOTTOM RECORD 1. While viewing the DATA INPUT screen, press ergra to display the function menu. 2. Use and to select INPUT DATA and press (WMW) or aj to display the submenu. 3. Use EiB and CO to select NEW - Brother International PN-5700DS | Owner's Manual - English - Page 234
iSll 0001SONIH1 Switching to the Scheduler/Calendar Mode ti CODE C PRINT INPUT DATA c 1. While viewing the DATA INPUT screen, press NEN06 to display the func- tion menu. 2. Use and tRi to select SCHEDULER and press ( 8ermt.). You are now in the SCHEDULER/CALENDAR mode. Short cut: Instead of (1) - Brother International PN-5700DS | Owner's Manual - English - Page 235
Clock The Time Clock This machine is equipped with an internal time clock featuring an alarm. The CLOCK screen shown below can be permanently displayed when the machine is not used. The time is also displayed on the upper-right corner of some screens, like the MAIN MENU, for example. Turning the - Brother International PN-5700DS | Owner's Manual - English - Page 236
Setting the Time 1. Use and Ri to select TIME SETTING and press f:77fiffmc. The TIME SETTING screen appears. 12:00PM > MONTH 7 DAY 1 YEAR 1992 TIME : 12:00:00 r0 - AM or PM M/D/Y or D/M/Y : PM M/D/Y 0 12Hr. or 24Hr. : 12Hr. 0 tftTm 0.1-7 0:..i0tgam 2. Use 0 and r - Brother International PN-5700DS | Owner's Manual - English - Page 237
Setting Alarms You can set up a maximum of three daily alarms. In contrast with the alarms of the Scheduler / Calendar and Things to Do List modes, which are set to sound only once, the alarms that you set up here will sound every day at the same time. 1. Use rif) and to select ALARM SETTING and - Brother International PN-5700DS | Owner's Manual - English - Page 238
Returning to the Main Menu a To return to the MAIN MENU from the CLOCK screen, use and gi to select EXIT and press Cifisluilha • Short cut You may also press r !.trizr or 6-- ) ). C-) 0 pc 224 - Brother International PN-5700DS | Owner's Manual - English - Page 239
Calculator Using Your Machine like a Pocket Calculator In the CALCULATOR mode, the screen looks like a pocket calculator and allows for elementary arithmetics. The result can be transferred to the INPUT/ EDIT screen of the Create Document mode. Using the Numeric Keypad As shown on the next - Brother International PN-5700DS | Owner's Manual - English - Page 240
How to Start? From the Main Menu 1. Switch the machine on to display the MAIN MENU. Wed July 1 1992 > 12:00PM 12 1 Scheduler /Calendar ME=N MMO _=11•15I. 3 2 Addressbook Spreadsheet 4 Create Document 12 5 Things to Do List 6 Clock aaooe ooQoo 00000 ooaoo 111 FAX L g - Brother International PN-5700DS | Owner's Manual - English - Page 241
CALCULATOR • The CALCULATOR can be call up the CALCULATOR function is activated. called up when the only help during normal input. You cannot menu is displayed, or a special Calculating 1. If you want to use the numeric keypad to type numbers, press (,copE.-:.:1 + (1). You will be able to - Brother International PN-5700DS | Owner's Manual - English - Page 242
Storing a Constant If you enter the same operation twice in a row, K appears on the screen and the previous result is stored in a temporary memory. That result is automatically reused if you neglect to enter a number after an operation. Example: a) ciD (K appears and 5 is stored) (2) K-4 (7 is - Brother International PN-5700DS | Owner's Manual - English - Page 243
The most popular use of this feature is to exchange messages and files with friends and obtain access to commercial data bases and electronic mail services. When you use the Communication mode, the data is converted at each end of the line to ensure automatic compatibility. Before You Start Purchase - Brother International PN-5700DS | Owner's Manual - English - Page 244
How to Start? 1. Switch the machine on to display the MAIN MENU. Wed July 1 1992 > 12:00PM 1 Scheduler /Calendar -=lr 3 2 Addressbook Spreadsheet 4Create Document SEP 12 5 Things to Do List 6 Clock 00000 000=0 00000 CIOCIOO ]Calculator I FAX) 9 Communication Fax urs L_O ° - Brother International PN-5700DS | Owner's Manual - English - Page 245
same setting at each end of the line. When you subscribe to an information service, you receive a list of the settings that you are supposed to use. if This machine performs automatic dialing. This means that you do not have to manually dial a number on the phone but simply type it on the screen. To - Brother International PN-5700DS | Owner's Manual - English - Page 246
How to Finish? From the Terminal mode, simply press CO E) + will appear: CODE MENU FILE ti NENII) ). This message Disconnecting? Press RETURN(yes) or CANCEL(no). Press larlicAr to return to the MAIN MENU, or (Lo e'? to stay in the Terminal mode. About the Communication Files Communication files - Brother International PN-5700DS | Owner's Manual - English - Page 247
The COMMUNICATION Screen COMM KB: I 101Mtn: 0:00:03 WITliPIRM511. EAul at TV term Iv, . 6 The main mode of the COMMUNICATION screen is used to send and receive messages. This is called the Terminal mode. You know that the machine is in the Terminal mode when this message is displayed: - Brother International PN-5700DS | Owner's Manual - English - Page 248
The Function Menu MENU FILE Press to display four main functions, use 63 and Tv to move the cursor to the to desired function, select a function then MOM or on a sub menu, (3D to and displaarey€`.atosuebxmeceunteu.tUhesefuEnRctaionnd. Accelerators can be used to select and execute a - Brother International PN-5700DS | Owner's Manual - English - Page 249
The screen displays the messages that you receive and the messages that you send are echoed back. When the screen is full, the messages on the.top of the screen disappear and are stored in a buffer. The capacity of the buffer is one full screen. When the buffer is full, the oldest information is - Brother International PN-5700DS | Owner's Manual - English - Page 250
COMM KB:X pinr, 0-00.27 > DIAL MODE TONE ,ODE-1-4/f, Cu • Short cut: Instead of (1), (2), and (3), you may press rall4 ÷ 0). 4. Enter the phone number. For details, see "Entering the Phone Number" on page 236 5. If necessary, set the dial mode (TONE or PULSE). For details, - Brother International PN-5700DS | Owner's Manual - English - Page 251
your phone uses TONE or PULSE, try either one, and restart with the other option if the first one did not work. Dialing and Connection Problems • After the connection is established, CONNECT appears on the Terminal mode screen. If any other message appears (NO CARRIER, etc.), the line may be busy - Brother International PN-5700DS | Owner's Manual - English - Page 252
when you subscribed to the service). The first time you dial the communication center, you must enter this log in data manually. The log in data and press CuE to start dialing. 3. When you are connected to the information service, a request for the USER ID and PASSWORD will appear on the screen. - Brother International PN-5700DS | Owner's Manual - English - Page 253
in the prompt of the destination computer. In that case, you should log in manually. Setting Up "Nr COVE T TEMP 0 /TION$ SEND RECEIVE v7EW LAST PAGE . If you communicate with an information service, set the parameters as specified by the information service. If you communicate with a friend using - Brother International PN-5700DS | Owner's Manual - English - Page 254
COMM WM 4:49:PM > BAUD RATE PARITY DATA BITS STOP BITS XON/XOFF CONTROL SIGNAL LINE CONTROL LOCAL ECHO AUTO LINEFEED AUTO LINEFEED (SEND) CODE TABLE NO 8 1 ON NONE OFF OFF OFF 8BIT NOI1VOINnINIA100 • Short cut: Instead of (1), (2), and (3), you may press ONO CE . 4. On the SET UP - Brother International PN-5700DS | Owner's Manual - English - Page 255
one bit has been spoiled by noises on the line). ODD: This is the opposite of the EVEN parity. A parity bit is set so that the total number of non zero bits is odd. SPACE: (Possible only when DATA BITS=7). The parity bit is always zero. MARK: (Possible only when DATA BITS=7). The parity bit is - Brother International PN-5700DS | Owner's Manual - English - Page 256
• CODE TABLE (7BIT, Ba This parameter determines the character code table used for operations other than text file transfer. In general, the 7-bit table is compatible with the 7-bit table of Brother HR Series printer. The 8-bit table is compatible with the IBM Extended table. For details see " - Brother International PN-5700DS | Owner's Manual - English - Page 257
Erase current setting and load file from dish? Press RETURN(yes) or CANCEL(no). 6. Press LVOQI4N..; to load the file and overwrite the current settings, or press tcatthIcL's to exit without loading if you do not want to overwrite the current settings. If you press you can save the current - Brother International PN-5700DS | Owner's Manual - English - Page 258
COMM KB.I PHONE NUMBER: 123-4567 DIAL MODE LOG IN DATA BAUD RATE PARITY DATA BITS STOP BITS XON/XOFF CONTROL SIGNAL LINE CONTROL LOCAL ECHO AUTO LINEFEED AUTO LINEFEED (SEND) CODE TABLE .11itASIiifft 0:01:35 TONE EXIST 1200 NO 8 1 ON NONE OFF OFF ON BBIT FILENAME. COMMr ,CPF • Short cut: Instead - Brother International PN-5700DS | Owner's Manual - English - Page 259
, you are automatically connected and no dialing is necessary. You must also specify that you are going to send a file. With an electronic mail box service, this is usually done by selection on an option menu. If you are communicating with a friend, just tell him that you aregoing to send a file - Brother International PN-5700DS | Owner's Manual - English - Page 260
and receiving units are "set-up" to use the same parameters. 1. On the COMMUNICATION screen, press (New) to display the function menu. 2. Use E and CD to select SEND and press feruffiNg3 or CE. The submenu appears. 3. Use O ands to select SEND WP TEXT(W/ASCII) NO PROTOCOL, SEND WP TEXT (W/ASCII) - Brother International PN-5700DS | Owner's Manual - English - Page 261
OPTIONS SEND AMCEiite EXIT RECEIVE ASCII FILE NO PROTOCOL REC4LVE 00 -1.11kt 0100EM RECEIVE WP TEXT1.WPT) OPTIONS SEND RCEI. EXIT RECP,VE ASCII FILE NO PROTOCOL'. RECEIVE ASCII FILE XMOTrIzN •RT'trivE'w, wP1- • A received file is stored in the machine memory. Make sure that you have - Brother International PN-5700DS | Owner's Manual - English - Page 262
Not enough memory remaining. 4. Type the file name under which the received file will be stored in the mem- ory and press ,4 to start receiving. You may also press during file name input to cancel the operation and return to the COMMUNI- CATION screen. During reception using NO PROTOCOL, the - Brother International PN-5700DS | Owner's Manual - English - Page 263
Returning to the Main Menu OPTIONS SENO RECEIVE CODE MENU FILE 1. To return to the MAIN MENU, press CIEW). 2. Use CEE) and to select EXIT and press &W. appear: This message will Disconnect ng? Press RETURN(yes) or CANCEL(no). • Short cut: Instead of (1) and (2), you may press C cone; 3. Press - Brother International PN-5700DS | Owner's Manual - English - Page 264
Character Code Table 8-bit Code Table 0 1 2 3 4 5 6 7 8 9 A BCDE F 0 0 P 0 CD 0 a 1 1 A Q a q is 0 2 2 B R b r (1) O 3 ETX DC 4 0 ';5;1"•03.4330:*>ng 5 6 3 C S 4 D T d 5 EU e 6FV f s 0 t a 0 CD CD CD 0 v a cco It r 7 7 G w 9O 8 V6 9 A LF SU 8HX h 9 Y y e0 J 4:13 e • - Brother International PN-5700DS | Owner's Manual - English - Page 265
7-bit Code Table 0i1 2 3 4 5 6 7 0 ADLE 0 P p 1 1AQa q 2 2 B b r 3 a• # 3 C S 4 4DT d 5 4N0. VAK' % 5 E U e 6 6FV f 7 7 G w 8 8HX h x 9 FIT j EM ) 9 Y y A F I SL.14' J z B ESC K k 114 C F L 1/2 D CFI E SO B M 11 >N2 n F SI 7 O 0 DEL • Codes on grey - Brother International PN-5700DS | Owner's Manual - English - Page 266
Transmitting Control Codes The following keys can be used in the terminal mode to transmit ASCII control codes. Keys C:coPE, + + itgoto + + cr& CatE) + ('sffivr + cat' + (0045.be-.) + WOO + (Vo + tirMa + 041,- .T711 6174M4 ,400 ) + sAFt +c tgogir) + Crata + E.E7g + + (TAM Cf:) + CIEOta + - Brother International PN-5700DS | Owner's Manual - English - Page 267
Keys ccibel + L,SHIFT 6j ODE + C SHIFT ) + IF' ( CODE ) +'EH +(i:_ I cam) + (IFT , + 2) rofdE + t%F7 f +(=4) CCODEJ + 17$,H1Fin ± r,41 C 00tift + S - . ± i USPADE Aftl CODE.4 + C 6RE-rufui ODE.) + LIRETUAN'i Code (Hexadecimal) 19 1A 1B 1C 1 D 1 E 1F 08 09 20 7F AUTO LF (SEND) ON: 0D+0A - Brother International PN-5700DS | Owner's Manual - English - Page 268
otivoiNnimAloo 254 - Brother International PN-5700DS | Owner's Manual - English - Page 269
Fax The FAX Mode In the FAX mode, your machine is able to send a text file to a receiving fax machine. With a normal fax machine, you can send and receive printed information. With the FAX mode of this machine, you can send the contents of a document file directly through the telephone line. You do - Brother International PN-5700DS | Owner's Manual - English - Page 270
2. Type "9" or move the cursor to 9. FAX using the cursor keys and press oioropg.). The MEMORY INDEX screen appears and you can see the list of the text files which are currently stored in the memory. !MEMORY INDEX TEXT1 MEMORY:XX.XK (XX.X) TEXT2 (XX.X) 9:22AM 3. Use the cursor keys and, if - Brother International PN-5700DS | Owner's Manual - English - Page 271
transmission is completed, this message will appear: TRANSMISSION COMPLETED TOTAL PAGES : XXX For more details about what can happen during transmission, see "Transmission Problems" on page 260. • The printout of a file and the fax copy that is received at the end of the line may slightly differ - Brother International PN-5700DS | Owner's Manual - English - Page 272
The SEND A FAX Screen NH A I AX >> KHX:X El IT NAME TO SEND : XXXXXXXX.WPI FAX NUMBER DIA! MODE (TONE/PULSE) TONE TRANSMITTER ID lg -k"54ITAT 4:49PM dt 0 The SEND A FAX screen displays the name of the file which you selected from the MEMORY INDEX (FILE NAME TO SEND), an entry field for the - Brother International PN-5700DS | Owner's Manual - English - Page 273
Characters used for auto dialing Characters Function The actual fax number. Parentheses and hyphens: make the number easier to read and are ignored during auto dialing. Each comma inserts a two-second pause. This is useful when the auto dialing pace is too fast. Produces a tone while dialing. - Brother International PN-5700DS | Owner's Manual - English - Page 274
name, the name of your company, etc. (up to 20 characters). This information will print at the top of the fax you are sending. Transmission Problems • If the line is busy, the machine will automatically retry twice at intervals of three minutes (for a total of three dialings). This message will - Brother International PN-5700DS | Owner's Manual - English - Page 275
will usually be slightly more compact. The following table shows the list of codes that can be transmitted. Please note that dead characters are not supported. 23456 7 e 3 4 „,$ 4 6 7 8 9 A B C D U to A Fyr 4::gt 261 - Brother International PN-5700DS | Owner's Manual - English - Page 276
262 - Brother International PN-5700DS | Owner's Manual - English - Page 277
Line by Line LINE BY LINE Printing a Line at a Time as You Type In the Line by Line mode, your machine allows you to type on paper without storing. You type your text line by line. The line is automatically transferred to the printer after completion. Since your text is not kept in memory, this - Brother International PN-5700DS | Owner's Manual - English - Page 278
The LINE BY LINE Screen 3N11A8 3Nil REMAIN:XXX PITCH:XX L.SPACE:X.X KB:X ISt1V -CAPS # '< , '. A3tiffrll2: 00PM DEAD:XX P BS:X Sttaarr't.ttY;9 gvor.Cxt Press F t flms: MARGIN LM: XXX RM: XXX Status Line The status line indicators remind you where you are and what settings - Brother International PN-5700DS | Owner's Manual - English - Page 279
are. The text is sent to the printer and disappears from the text line when you press -02;2 Message Area This line is reserved for guide messages (prompts) that ask you a question, give direction or display error messages that warn you when something is wrong. • For a list of error messages, see - Brother International PN-5700DS | Owner's Manual - English - Page 280
Setting Up z. Fri O3 Setting Margins m CODE CODE L MAR ♦ H- 4 1 R MAR ) 5 1. Press 4 + ct:ttAa) ( ) or t.-060E3 + C.100:81 ( (E) ). The cursor moves to the MARGIN indicator. 2. Use and Eli) to move the cursor to the left or right margin setting. Type the desired setting and press ptervioti). - Brother International PN-5700DS | Owner's Manual - English - Page 281
Corrections ,71 BS To delete a character on the line, move the cursor to the right of the character and press Loa To delete an entire word, position the cursor next to the last character of the word and press Cioppo r omaml ( ). To delete an entire line, position the cursor next to the last - Brother International PN-5700DS | Owner's Manual - English - Page 282
3N11 AEI 3NI1 Layout Functions Adding Effects (STYLE) The effects provided by the STYLE option on the function menu allow you to enhance the appearance of your document. They include bold characters, underlining, automatic insertion of blanks (expand), as well as superscripts and subscripts. Bold - Brother International PN-5700DS | Owner's Manual - English - Page 283
LINE BY LINE Using the Boldface is a way of making a Word, Phrase or entire Paragraph stand out and catch the reader's eye. The Boldface feature has a Underlining CODE N ST E Fla) CTR/RMF OF--- (ON) POMO Atf (CNT) (WRD) F .PAND OFF (ON) 'SUPER SUB ON/OFF OFF loi(i.SUPER) (SUB) 1. If - Brother International PN-5700DS | Owner's Manual - English - Page 284
Continuous Underline m co Using the Underline is a way of making a Word, Phrase or entire Paragraph stand out and catch the reader's eye. The Underline feature has a r- m Word Underline Using the Underline is a way of making a Word, Phrase or entire Paragraph stand out and catch the reader's - Brother International PN-5700DS | Owner's Manual - English - Page 285
CD P Y Expand This letter was typed on this new Work Organizer to show you some of the many outstanding feats it can perform. Superscripts and Subscripts CODE CODE - Brother International PN-5700DS | Owner's Manual - English - Page 286
• Each pair of keys ( (x4oDel + CD and 10.0ba9 + ) cancels the other, and the two pairs must always be used in combination. z Centering and Right Margin Flush Functions - (CTRIRMF) m Centering CODE F te' STYLE crufwrg,i kL,LENTERM:" RIGHT MARGIN FLUSH The centering function is used to - Brother International PN-5700DS | Owner's Manual - English - Page 287
LINE BY LINE Right Margin Flush CODE TI STYLE CENTERIV, Rq614[Tr!MOGIN F The right margin flush function is used to have the last character of a line exactly on the right margin. This is used, for example, to type the date of a let- ter. 1. Press r.MiE101 to display the menu. 2. Use 140 and - Brother International PN-5700DS | Owner's Manual - English - Page 288
I- Z m co r- m z 274 - Brother International PN-5700DS | Owner's Manual - English - Page 289
File Management The File Management Mode The File Management mode is used to help you organize your files. The available operations are carried out on two different screens: MEMORY INDEX and DISK INDEX. To use the File Management functions, both of these index screens must be accessed through the - Brother International PN-5700DS | Owner's Manual - English - Page 290
About the Different Types of Files This machines allows for the creation and management of many different types of files. Each individual file is stored under a specific file name and file name extension. A temporary file name is given by the machine to a new file when you create the file. Except - Brother International PN-5700DS | Owner's Manual - English - Page 291
MEMORY INDEX Screen The MEMORY INDEX screen appears when you start the File Management mode. MEMORY INDEX SCHEDULE.DTB ( 6.5) SPELLUSR.DCT ( 1.5) MEMORY:XX.XK 11:59AM TEXT2 .WPT ( 1.5) ADDRESS .MRG ( 3.0) ABBR .PHR ( 4.0) TEXT3 .WPT ( 3.0) THINGS .TDL ( 2.0) 1 ay-itAlli. File Length and - Brother International PN-5700DS | Owner's Manual - English - Page 292
copy. 2. Press theity) to display the menu. 3. Use Ey, and to select COPY, and press AMA* . The following mes- sage appears: iti#na .andlarAt. RETNall FILENAME: XXxXXXXi.WPT • Short cut: Instead of (2) and (3), you may simply press °me + 4. Input the new file name and press RE NN≥J. The system then - Brother International PN-5700DS | Owner's Manual - English - Page 293
5. When the files are selected, press appear: ; to delete. This message will Are you sure you want to delete? Press RETURN(yes) or CANCEL(no). 6. Press .,Rf-rouv-) to start deleting or teopv to exit. After all files have been deleted, the MEMORY INDEX is updated. • You cannot select Scheduler / - Brother International PN-5700DS | Owner's Manual - English - Page 294
Switching to the DISK INDEX Screen A CODE K KB I COPY DELETE RENAME (As SAVE EXIT This function is used to display the list of files saved on a disk. 1. Insert the disk into the drive. 2. Press.mom to display the menu. 3. Use and E) to select DISK, and press tc. The DISK INDEX screen - Brother International PN-5700DS | Owner's Manual - English - Page 295
,eAtict FILENAME: YXXXXX41.XXX ?to oiiE47.w ETURW4 8. Press Vforroto to overwrite the file with the same file name, or type a new file name and press Oirrupv'j to save the file under another file name. You can also press edigNaLl to exit the SAVE mode. • Overwriting replaces the old data with the - Brother International PN-5700DS | Owner's Manual - English - Page 296
DISK INDEX Screen In the explanations below, we assume that the DISK INDEX screen is displayed. To display that screen, refer to "Switching to the DISK INDEX Screen" on page 280. I f DISK INDEX REMAIN:XXX.XK ILA Ti T 2 SCHEDOLE.DTB ( 7.0) SPREAD' .SPR ( 4.5) TEXT Al .TXT ( 8.0) TEXT2 .WPT - Brother International PN-5700DS | Owner's Manual - English - Page 297
• Short cut: instead of (2) and (3), you may simply press C-coz) (:). 4. Insert the destination disk and press (fiEruntit) or press (CANcE;l to return to the DISK INDEX screen. If you want to make a copy onto the same disk, simply press citirruRN, , without changing disks. This message will appear: - Brother International PN-5700DS | Owner's Manual - English - Page 298
Deleting Files from a Disk 2 CODE D ti ICOPY 19:Sata RENAME MEMORY LOAD CONVERT DISK DELETE File deletion is useful when the disk is full and you want to make room for new files. 1. Insert a disk in the drive. 2. Move the cursor to a.file that you want to delete. 3. With the Disk Index - Brother International PN-5700DS | Owner's Manual - English - Page 299
Renaming a File on Disk CODE R V COPY DELETE EN4M MEMORY LOAD CONVERT DISK DELETE To change the name of a file on disk, follow these steps. 1. With the DISK INDEX displayed, move the cursor to the file that you want to rename. 2. Press cigE 09 to display -the menu. 3: Use C) and 0 to - Brother International PN-5700DS | Owner's Manual - English - Page 300
escape from the menu. • Short cut: Instead of (1) and (2), you may press etooSO + C) Transferring Files from Disk to Memory CODE 1 LIND COPY DELETE RENAME MEMORY CONVERT DISK DELETE The LOAD function is used to copy one or several files from a disk to the memory. 1. Insert the disk in the - Brother International PN-5700DS | Owner's Manual - English - Page 301
these messages will appear: User dictionary already exists. Press RETURN to overwrite. Abbreviated phrase memory already exists, Press RETURN to overwrite. • Press LJ:1 mode. o overwrite the file, or _AkK :j to exit the LOAD • When a Calendar / Scheduler, Address Book, or Things to Do List file - Brother International PN-5700DS | Owner's Manual - English - Page 302
compatible. This means that the files must be in ASCII format and that the files must be contained on a 720K DOS formatted disk. Converting a File to ASCII Format The Brother Super Power Note and computers do not store data in the same format. In order to transfer your text files, the files must be - Brother International PN-5700DS | Owner's Manual - English - Page 303
The CONVERT function makes use of all of the text memory and all your Create Document files must be saved on disk or deleted before you start. 5. To save the files, insert a disk and press •§41.pYa'f t 4-1:@. To delete the files, press (,!cobE,D + 5. You can also press F:oiktriELi to return to the - Brother International PN-5700DS | Owner's Manual - English - Page 304
When rff is pressed after inserting the original disk, the DISK INDEX screen, the same as in step (6), appears. You are still in the CONVERT mode, so that you can continue converting other files. You can also exit that mode by pressing ce-7 71-iC,L The file on disk is now in ASCII format. You - Brother International PN-5700DS | Owner's Manual - English - Page 305
step is not necessary if you have deleted the files or saved them on the same disk. The DISK INDEX screen shows only the ASCII files (extension .TXT). L,t DISK INDEX REMAIN:XXX.XK 11:59AM TEXT -A2 .TXT ( 7.5) TEXT -A3 .TXT ( 4.5) AI E t, 7. Move the cursor to the file that you want to - Brother International PN-5700DS | Owner's Manual - English - Page 306
mode, so that you can continue converting other files. You can also exit that mode by pressing PoAtqc#O. After exiting the convert mode, you will be viewing the Disk Index. At the Disk Index, press (mg.N.ufl and select LOAD to Load the new file from the disk to memory, you may then go to the Create - Brother International PN-5700DS | Owner's Manual - English - Page 307
Disk Application M :1:I IPENi WARNING: Since the disk application program uses the text memory, all text files in internal memory must be saved to disk before the program can be accessed. Failure to save your files to disk before using the disk application function will cause you to lose your text - Brother International PN-5700DS | Owner's Manual - English - Page 308
All text files in memory must be saved on disk before beginning. Press CODE+S to save files. CODE+D to delete files. 4. Since each game makes use of all the area of the memory where Create Document files are stored, you must transfer all your Create Document files to the disk or delete them before - Brother International PN-5700DS | Owner's Manual - English - Page 309
that case, a message asks you to confirm that you want to delete that file: Press RETURN to delete current file, CANCEL to exit. • If you press w4,MR, the file will be deleted and the machine will proceed saving the next file. If you press tol ,gq, the machine returns to the MAIN MENU. After the - Brother International PN-5700DS | Owner's Manual - English - Page 310
Tetris Pieces made of four small squares fall one by one from the top of the screen into an empty pit. While a piece is falling, you can move it to the right or to the left and rotate it so that the piece fills exactly the gaps at the bottom of the pit. The pieces come in seven different shapes (see - Brother International PN-5700DS | Owner's Manual - English - Page 311
The level sets the speed at which the pieces fail from the top of the screen. You can select values from 0 (slow) to 9 (fast). The height sets the number of rows at the bottom of the pit that are already randomly filled. Normally, you will start with an empty pit (0). If you select 15 (maximum), - Brother International PN-5700DS | Owner's Manual - English - Page 312
Do you want to play again? Press RETURN(yes) or CANCEL(no). 4. Press a MENU. to reset and play again, or to return to the MAIN • The difficulty of the game (LEVEL) will automatically increase as the game progresses depending on the number of lines deleted. The game will jump from LEVEL 0 to - Brother International PN-5700DS | Owner's Manual - English - Page 313
Turnabout You can play this game with a friend or against the machine. Here are the rules of the game: 1. Each player is assigned a set of white or black pieces. 2. The game starts with two black and two white pieces positioned at the cen- ter of the board as shown in the next illustration. - Brother International PN-5700DS | Owner's Manual - English - Page 314
> O O• O• • NEXT IS BLACK! !tirrffir'04- pt $ RtraR.0, Press SPACE', F 5. A player skips his turn when he cannot place a piece. 6. When all the board is filled, the player which has the bigger number of pieces on the board wins. When you select TURN-ABT from the DISK - Brother International PN-5700DS | Owner's Manual - English - Page 315
Set-up Screen I. MACHINE TO MAN LEVEL alt 2. MAN TO MAN ilizINLI:lial[CIIIC )(0. n l r or inOV-e ETVW The Set-up screen allows you to select whether to play with the machine (Machine to Man) or with a friend (Man to Man). • To play with the machine, type "1" or move the - Brother International PN-5700DS | Owner's Manual - English - Page 316
• If you make a mistake, you can also press •CODE:: + move and return to the previous screen. 3. When the game is complete, the screen will look like this: to cancel a 0 YAP:war: > GAME OVER! 000.000* O 0040000 04,00••0 OO• ••o•o•o 000,0 •O YOU WON BY 28 4WY ? Prey' - Brother International PN-5700DS | Owner's Manual - English - Page 317
Appendix Error Messages Error Message or Indicator Cause Remedy BATTERY The rechargeable battery is Recharge as soon as pos- low. sible. Battery low. Can't use Disk Drive. The rechargeable battery is low. You can still use the machine for a while, but the disk drive cannot be accessed. - Brother International PN-5700DS | Owner's Manual - English - Page 318
Error Message or Indicator Cause Remedy MemLoss Ram down. Rom down.. Unidentified disk error. Insert another and press RETURN. The lithium battery is low. Malfunction detected in your machine's Random Access Memory. Malfunction detected in your machine's Read Only Memory. Defective disk. You - Brother International PN-5700DS | Owner's Manual - English - Page 319
Troubleshooting Chart Your unit has been precision-manufactured to give you years of trouble-free use. In the rare case that trouble does attempt to repair the machine yourself. Instead, please contact your dealer. Trouble Remedy Nothing works after the machine has been switched on. Check that - Brother International PN-5700DS | Owner's Manual - English - Page 320
Specifications General Display LCD, 22 lines x 80 characters Keyboard 59 keys Auto repeat function 2 selectable character sets Memory Internal (User's area) External 63K bytes 720K bytes (formatted) 3.5" floppy disk Power Supply AC Adapter (AC120V/DC9V) or optional rechargeable Ni-Cd - Brother International PN-5700DS | Owner's Manual - English - Page 321
Signal Interface Pin-Assignment Pin No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18-25 Signal Name Data Strobe Data 1 Data 2 Data 3 Data 4 Data 5 Data 6 Data 7 Data 8 Not Connected Busy Not Connected Select Not Connected Not Connected Input Prime Not Connected Ground Input/Output Output Output - Brother International PN-5700DS | Owner's Manual - English - Page 322
Receiver Circuit Signal BUSY Select (SLCT) Configuration LS04 0< 100S2 T 2200pF -±0V Communication (RS-232C) Interface 1 5 (k oc0i 0000le 6 9 9 pin D subminiature Connector Signal Interface Pin-Assignment m O z Pin No. Signal Name Input/Output 'I Carrier Detection (CD) Input 2 - Brother International PN-5700DS | Owner's Manual - English - Page 323
Pin No. Signal Name E (Shell) Frame Ground (FG) Driver Circuit Input/Output Signal Configuration Transmission Data (TxD) Data Terminal Ready (DTR) Request To Send (RTS) +12V 2.2k12 2SA812 1OOS2 1/2W 3.3kii 470pF -12V ±OV Receiver Circuit Signal Carrier Detection (CD) Data Set Ready (DSR - Brother International PN-5700DS | Owner's Manual - English - Page 324
A screen that looks like a pocket calculator can be activated from the MAIN MENU or from the Create Document mode. You can carry out simple arithmetic problems and insert the result in your,text file, if desired. 310 - Brother International PN-5700DS | Owner's Manual - English - Page 325
in a separate ADDRESS BOOK file. This machine performs automatic dialing in the Fax and Communication modes, which means that you do not have to manually dial on the telephone set. The telephone number is input directly on the screen, or selected from the Address Book file. The LCD display shows - Brother International PN-5700DS | Owner's Manual - English - Page 326
FAX FOOTER FORMULA FUNCTION MENU HEADER HYPHEN SCAN JUSTIFICATION LINE OUT MEMORY MICRON The Fax mode allows you to transfer a text file to a remote fax machine through the telephone line. To use that mode, you must connect the optional fax adapter between your machine and the telephone line. A - Brother International PN-5700DS | Owner's Manual - English - Page 327
MODEM A MODEM (MOdulator/DEModulator) is a device used to convert data from a form which is compatible with a data processing machine to a form that is compatible with a transmission device, and vice-versa. PAGE LAYOUT VIEW The page layout view function of this machine allows you to preview - Brother International PN-5700DS | Owner's Manual - English - Page 328
SCHEDULER /CALENDAR SEARCH & REPLACE SHORT-CUT KEYS SPELL CHECKER SPREADSHEET THESAURUS THINGS TO DO LIST WORD OUT WORD WRAP The Scheduler/Calendar mode is used to organize your schedule. It is equipped with an alarm function and an electronic calendar. The search and replace function automatically - Brother International PN-5700DS | Owner's Manual - English - Page 329
Alphabetical Index A abbreviated phrase description 177, 179 loading from disk 182 maintenance 180 saving to disk 183 absolute and relative addresses 102 absolute value 98 AC adapter connection 3, 4 precautions 1, 4 accelerators 18 Address Book mode description 16, 55 returning to the MAIN MENU 57 - Brother International PN-5700DS | Owner's Manual - English - Page 330
extra 29 lowercase & uppercase 29 superimposed 29 check date 216 checking existing text all 169 checking text one word 172 text to ASCII 288 corrections 267 count of non-blank cells 99 Create Document mode description 16 returning to the MAIN MENU 135 starting 135 currency symbol 115 cleaning 1 - Brother International PN-5700DS | Owner's Manual - English - Page 331
152, 270 F Fax mode description 17, 255 returning to the MAIN MENU 257 starting 255 transmission problems 260 fax number 258 File Management mode description 17, 275 returning to the MAIN MENU 275 starting hot zone Create Document 140 hyphen scan 166 information services 229 inserting text 142 317 - Brother International PN-5700DS | Owner's Manual - English - Page 332
integer part 98 interference 1 preparing a record for 63 setting 192, 197 J message area 15, 265 Create Document 137 justification entering text 149 minimum value 100 modem 229 justifying entered text 149 N K number of copies 197 keyboard character keys 27 dead keys 30 number of decimal - Brother International PN-5700DS | Owner's Manual - English - Page 333
parallel and serial connector 8 parameters 22 set up 19 printer connector location 3 printing a record 218 Address Book 64 create Document 196 DAILY 40 labels 65 list of addresses 67 MONTHLY 48 pausing/resuming 198 range of cells 109 selected records 76 single page 190 Spreadsheet 127 THINGS TO DO - Brother International PN-5700DS | Owner's Manual - English - Page 334
top space 185 square root 98 starting page 197 status line 15, 264 Create Document 138 topic 216 total sum 100 transmitter ID 260 troubleshooting chart 305 stop bit 241 Turnabout style 151, 268 playing 301 sub-menus 19 setting 301 subscripts & superscripts 153, 271 sum 100 U suspect word - Brother International PN-5700DS | Owner's Manual - English - Page 335
x XonlXoff control 241 321 - Brother International PN-5700DS | Owner's Manual - English - Page 336
- Brother International PN-5700DS | Owner's Manual - English - Page 337
to change without notice. To place an order, you may call out automated telephone system at 1-800284-HELP. If you need to talk to a customer service rep for assistance, call 901-373-6256. - Brother International PN-5700DS | Owner's Manual - English - Page 338
- Brother International PN-5700DS | Owner's Manual - English - Page 339
to change without notice. To place an order, you may call out automated telephone system at 1-800284-HELP. If you need to talk to a customer service rep for assistance, call 901-373-6256. - Brother International PN-5700DS | Owner's Manual - English - Page 340
- Brother International PN-5700DS | Owner's Manual - English - Page 341
SHIPPING LABEL Brother International Corporation Typewriter Division P.O. Box 341332 Bartlett, Tennessee 38184-1332 NAME ADDRESS CITY, STATE, ZIP Sub Total CA, GA, IL, NJ, NY, LA, SC, VA, TX, TN, NC, NM and MA residents add applicable sales tax Total Add $3.00 for shipping and handling Method of - Brother International PN-5700DS | Owner's Manual - English - Page 342
- Brother International PN-5700DS | Owner's Manual - English - Page 343
- Brother International PN-5700DS | Owner's Manual - English - Page 344
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NOTEBOOK
WORK
ORGANIZER///
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