Xerox 490ST Xerox Document Centre 490/480/470/460 Reference Guide - Page 234

Planning an Auditron System Start planning by determining your objectives for the Internal Auditron System. Are they primarily to control access, to record copy usage information, or a combination of both? Determine the number of machines that you want to incorporate into your Auditron System. Each individual Document Centre must be setup with the appropriate account information. Decide if you want to have only User Accounts or both User and General Accounts. Use General Accounts if you need an additional level to track copy counts of users who share projects or clients. Planning User Accounts The User Accounts can represent individuals or work groups. Each user account will have a unique user number assigned. If you decide to use General Accounts, decide which User Numbers will be given access rights to the General Accounts. Develop a matrix, such as the one below, to help you visualize the overall Auditron System. Table 1: Auditron System Matrix Example User User Account User Number Account Limit Tools Access Rights Auditron General Administrator Accounts Machine 1 22489 No Y* Y* Y* Administrator Finance 2 0390 No N N Y User #1 3 23400 200 Y Y Y User #2 4 4376 7,500 N N Y User #3 5 6596 2,700 N N N Project #1 7 428 5,000 N N N Continue with the matrix until all the required User Accounts have been assigned. *User Account 1 must always have Tools and Administrator access. Page 11 - 8 Xerox Document Centre Reference Guide