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Xerox 490ST Xerox Document Centre 490/480/470/460 Reference Guide - Page 164

System Management Tools Overview, If you have an ST Model, Select

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System Management Tools Overview The System Management Tools allow you to customize, and maintain, the Document Centre. This collection is commonly known simply as Tools. Using Tools, you can: l Change the factory settings or defaults for a variety of features; for example, tone loudness, specific programming features, and Power Saver Administration. l Perform basic maintenance tasks; for example, adjusting screen brightness or resetting the software. l Perform a variety of system tests, typically with assistance from Xerox. User Interface NOTE Press here to access Tools Default password 1111 To enter Tools, press the Access button, located on the upper righthand corner of the User Interface, and enter the password of 1111. If you have an ST Model, Select Go to Tools. On a DC model with Auditron active, press Tools Pathway after you enter the password. On a DC model without an active Auditron you will immediately access the Tools functions after you enter the password and press enter. The factory preset password for Tools is 1111. It is strongly recommended that you change the password. Refer to page 11-14 to learn how to change the Tools password. The following tables describe the Tools screens and list reference points within this document for additional information. Page 10 - 2 Xerox Document Centre Reference Guide

Section	Page
MAIN MENU	1
Copyright	2
Notices	4
Table Of Contents	11
1. Safety Notes	23
Symbology	24
Electrical Safety	24
Emergency Power Off	26
Ozone Information	27
Laser Safety	28
Operational Safety	29
Safety Extra Low Voltage Approval	31
2. Start Here	33
Terms and Typeface	34
Typefaces	35
Information Sources	36
At the Machine	36
At the Workstation (for ST Models)	36
Used by the Machine Administrator	36
Frequently Asked Questions	37
3. Product Overview	39
Hardware Component Diagram	40
Document Feeder and Scanner	41
Document Glass	42
Paper Trays (Trays 1 - 4)	43
Setting Up Paper Trays	43
Auto Tray Switching	44
Bypass Tray (Tray 5)	45
High Capacity Feeder (Tray 6)	46
User Interface	47
Touch Screen	49
Finisher	50
Offsetting Catch Tray	51
Convenience Stapler	52
4. Making Copies	53
Basic Copying Tab	54
Output	55
2 Sided Copy	58
Reduce / Enlarge	60
Paper Supply	63
Image Adjustment Tab	64
Image Quality	65
More Image Quality	67
Bound Originals	70
Edge Erase	73
Original Input	74
Image Shift	78
Output Format Tab	79
Transparency Dividers	80
Booklet Creation	81
Multi-Up	82
Covers	83
Invert Image	85
Job Assembly Tab	86
Build Job	87
Build Job Controls	88
Sample Set	89
Stored Programming	90
5. Fax (Optional Feature)	91
Setting Up a Network Fax	92
Fax Repository Setups	93
Fax Network Service Login	94
Login - Authentication Access	95
Login - Guest Access	96
Getting to the Fax Feature	97
Sending a Fax	98
Basic Faxing Screen	99
Dialing Options	99
Dialing Characters	100
Phone List	103
Resolution	104
Sides Scanned	104
More Fax Features screen	105
Image Quality	106
Delayed Send	107
Original Input	108
6. Network Scanning (Optional Feature)	109
Scanning resources	110
Template Overview	112
How to scan a document	114
Network Scanning Tab	115
Image Adjustment tab	120
Output Format	124
Filing Setups	125
Internet Services (Embedded HTTP Server)	127
Authentication	129
Configuring the Authentication Server	130
Service Access Control	131
Network Authentication Access	132
Guest Access	133
7. E-mail (Optional Feature)	135
E-mail Network Service Login	136
Login - Authentication Access	137
Login - Guest Access	138
Basic E-mail Tab	139
Address List	141
Adding Recipients to the Address List	142
How to Add Recipients	144
Address Book	145
Image Adjustment Tab	146
Output Format Tab	147
8. Job Status	149
Job Status	150
Other Queues	152
Managing the Job Queue	153
9. Machine Status	155
Machine Information Tab	156
Machine Details	157
Paper Tray Status	158
Billing Counters	159
Print Reports	160
The Faults Tab	161
The Supplies Tab	162
10. Tools	163
System Management Tools Overview	164
Tools Screen 1 - System Settings	165
Tools Screen 1 - Screen Defaults and Auditron Administration	166
Tools Screen 1 - Feature Defaults and Network Connectivity	167
Tools Screen 2 - Supplies, Configuration, Tests, Power Saver	168
Tools Screen 3 - Setups, Software Upgrade, Service Access Control	169
System Settings Screen 1	170
System Settings Screen 2	171
System Settings Screen 3	172
Paper Management System	173
Audio Tones	181
Display Brightness	182
Time and Date	183
Timers	184
Configuration Report	185
Job Sheets	186
Reduce and Enlarge Presets	188
Measurements	189
Document Scanner Size Sensing	190
Decurler Setting	191
Display Options	192
Image Rotation	193
Contention Management	194
Single Job Mode	195
Output Options	196
Electronic Hole Removal	198
Feature Defaults (Copy jobs)	199
Screen Defaults	200
Online/Offline	201
Connectivity and Network Setup	202
Supplies Management	203
Configuration and Setup	206
Remote Data Transfer Setups	208
Enable Incoming Calls	209
Entering the Outlet Telephone Number	210
Using a PhoneShare Device	211
Sixth Sense	212
Connecting the Telephone Line	213
Machine Tests	214
Image Quality Tests and Patterns	215
Xerographic System Routine	216
User Interface Tests	217
Video Path Diagnostics Test	219
Echo Tests	220
Network Connectivity Test	221
Remote Testing Access for Network Controller	222
Customer Software upgrade	223
Power Saver Administration	224
Low Power Mode Indications	224
Power Saver Timer Values	225
Software Reset	226
11. Tracking Usage	227
Auxiliary Accounting Devices	228
Installing an Auxiliary Accounting Device	228
Auxiliary Device Notes	229
Auxiliary Interface Setup	230
Internal Auditron	232
Internal Auditron Overview	233
Planning an Auditron System	234
Managing Data and other considerations	237
Setting up your Internal Auditron System	238
Changing the Tools password	240
Auditron Initialization	241
User Accounts and Access Rights	242
Auditron General Accounts	244
Network Accounting Overview (Optional Feature)	245
Types of Tracked Data	246
Using Network Accounting	247
Logging In and Out of the Document Centre	248
Setting Up Network Accounting	249
12. Reference	253
Copy Job Default Settings	254
Tools Defaults	266
Relocating your Document Centre	274
The ENERGY STAR® Programme	276
Low Power Indications	277
Setting Tray 6 to hold either A4 or 8.5 x 11 inch paper	279
Material Safety Data Sheets	280
Document Centre Document Security Note	283
Greenwich Mean Time Offset	285
Xerox on the Web	287
13. Paper & Stock	289
Paper and Stock Performance Information	290
Loading Types of Common Stock	301
Document Feeder Paper Stock information	303
Paper Loading, Storage and Handling	305
14. Machine Maintenance	307
Power On Procedures	308
Power Off Procedures	309
Machine Faults	311
Replaceable Units and Supplies	314
Changing the Finisher Staple Cartridge	316
Cleaning the Machine	317
15. Problem Solving	319
General Operating Guidelines	320
Calling the Welcome Center	321
Diagnostic Tools	322
16. Glossary	335