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Ricoh IM 7000 User Guide - Page 141

Registering the E-mail Destination in the Address Book When Sending an E-mail

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Scanning Documents and Sending the Scanned Data by E-mail D0CZPM6703 • Press to specify the destination again or select [To], [Cc] or [Bcc]. D0CZPM6704 • You can specify multiple destinations. • If the target destination does not appear, display the destination by selecting its initial letter from the title. • Depending on the security setting, some destinations may not appear in the destination list. • When the specified destination is updated using the Central Management function, the spooled documents are sent to the destination after updating. 8. Specify the scan settings according to the purpose of the scanned data. page 153 "Scanning an Original with Suitable Quality and Density" page 156 "Specifying the File Type or File Name When Scanning a Document" 9. Press [Start]. Registering the E-mail Destination in the Address Book When Sending an Email When specifying an e-mail address by entering it manually or selecting it from the scanner records, you can register the e-mail address in the address book before sending an e-mail. 139

Section	Page
IM 7000/8000/9000 <User Guide Selected Version>	1
How to Read the Manuals	3
Symbols Used in the Manuals	3
TABLE OF CONTENTS	4
1. About This Manual	13
Abbreviated Names of Options	13
2. Getting Started	17
Turning On and Off the Power	17
Turning On the Main Power	17
Turning Off the Main Power	18
Energy Saving Mode	18
Guide to Names and Functions of Components	21
Front and Left View	21
Front and Right View	22
Rear and Left View	23
Names and Functions of the Control Panel	25
Touch Panel/Interface	25
LED Indicators	26
Changing the Display Language	28
Confirming the Functions that Are Added in RICOH Always Current Technology	29
Confirming the Version of RICOH Always Current Technology Implemented on the Machine	29
How to Use the Home Screen	30
Intuitive Screen Operation Using Fingertips	32
How to Use the \	35
How to Use the Copy Screen	38
How to Use the Copy Screen (Standard)	38
How to Use the Copy Screen (No Scrolling Screen)	40
Changing the Layout or Display of the Keys of the Copy Function	41
How to Use the Fax Screen	43
Customizing the [Send Settings] Screen	43
How to Use the Scanner Screen	46
Customizing the [Send Settings] Screen	46
Adding a Frequently Used Application or Widget to the Home Screen	49
Adding an Icon/Widget to the Home Screen	50
Moving or Deleting Icons and Widgets	50
Creating a Folder to Organize Icons	51
Registering Frequently Used Settings as a Program	52
Registering Settings as a Program	53
Changing the Contents of the Program	54
Logging In from the Control Panel	56
Logging In by Entering the User Name and Password	57
Logging In Using an IC Card	58
Logging In Using a Mobile Device	58
Authenticating Using the User Code	60
Changing the Login Password	60
Placing an Original on the Exposure Glass	62
Placing an Original in the Auto Document Feeder (ADF)	64
3. Copy	69
Basic Procedure for Copying Documents	69
Reserving a Copy Job While Executing Another Copy Job	72
Interrupting the Current Copy to Copy Another Original	73
Making Enlarged or Reduced Copies	74
Specifying a Copy Ratio or Size	74
Enlarging or Reducing According to the Paper Size	76
Reducing Slightly to Increase the Margins	77
Duplex Copying	79
Combining and Copying a Multi-page Original onto a Single Sheet of Paper	81
Copying in Page Order or for Each Page Number	84
4. Fax	87
Basic Procedure for Transmitting Faxes	87
Registering Fax Numbers in the Address Book	90
Registering a Fax Number and Send Conditions	90
Changing/Deleting the Registered Data Such as Fax Number	92
Displaying a Preview before Sending a Fax	93
Viewing the Transmission Result of Sent Faxes	95
Confirming the Information on the Fax Screen	95
Checking the Result in Communication Result Report	96
Checking the Result in Immediate TX Result Report	97
Checking the Result in Communication Failure Report	97
Checking the Result in Error Report	97
Viewing Memory Storage Report	97
Checking by E-mail	97
Confirming the Information in Web Image Monitor	99
5. Print	101
Installing the Printer Driver by Using Device Software Manager Installer	101
Installing Device Software Manager from the CD-ROM	101
Installing Device Software Manager from the Downloaded File	104
Installing the Printer Driver for Network Connection (Windows)	107
Installing the PCL 6 Printer Driver from the CD-ROM	107
Installing the PostScript 3 Printer Driver from the CD-ROM	110
Installing the PCL 6/PostScript 3 Printer Driver from the Downloaded File	112
Installing the Printer Driver for Windows	113
If the Machine Cannot Be Found	114
Installing the Printer Driver for Network Connection (macOS)	118
Installing the PPD file	118
Registering the Machine in [Printers & Scanners]	119
Specifying the Option Settings	122
Basic Procedure for Printing Documents	124
Printing a Document in Windows	124
Printing a Document in macOS	126
Printing on Both Sides of Paper	129
Specifying 2-sided Print (Windows)	129
Specifying 2-sided Print (macOS)	129
Combining and Printing Multiple Pages on a Single Sheet of Paper	131
Specifying the Combine 2 Originals Function (Windows)	131
Specifying the Combine 2 Originals Function (macOS)	131
Printing Documents Stored in the Printer from the Control Panel	133
Printing from a USB Flash Memory Device or SD Card Directly	135
Printable File Formats	135
Printing from a Memory Storage Device or Scan Application	136
6. Scan	139
Scanning Documents and Sending the Scanned Data by E-mail	139
Basic Procedure for Sending an E-mail	139
Registering the E-mail Destination in the Address Book When Sending an E-mail	141
Scanning Documents and Sending the Scanned Data to a Folder	144
Confirming the Computer Information (Windows)	144
Creating a Shared Folder (Windows)	146
Confirming the Computer Information (macOS)	149
Creating a Shared Folder (macOS)	150
Registering the Created Shared Folder in the Address Book	151
Basic Procedure for Performing Send to Folder	153
Scanning an Original with Suitable Quality and Density	155
Specifying the File Type or File Name When Scanning a Document	158
Notes about and limitations of file types	160
7. Document Server	161
Storing Documents in Document Server	161
Printing Documents in Document Server	163
Printing a Document with the Settings Specified When Scanned	163
Changing the Print Settings to Print a Document	164
Specifying a Page to Print	165
8. Web Image Monitor	167
Using Web Image Monitor	167
What You Can Do on the Web Image Monitor	168
Web Image Monitor Screen	170
Specifying Web Image Monitor Help	170
9. Adding Paper and Toner	173
Loading Paper into the Paper Tray	173
Fanning the Paper	174
Loading Paper into Tray 1	175
Loading Paper into the A3/11 × 17 Tray Unit	177
Loading Paper into Trays 2 and 3	178
Loading Tab Stock into Trays 2 and 3	181
Loading Paper into the Bypass Tray	182
Loading Paper into the Large Capacity Tray (LCT)	184
Loading Paper into the Interposer	185
Specifying the Paper Size That Is Not Automatically Detected	187
Specifying a Custom Size Paper Using the Control Panel	188
Specifying Paper Type and Thickness Settings	189
Recommended Paper Sizes and Types	192
Tray 1	192
Tray 1 (A3/11 × 17 tray unit)	192
Trays 2 and 3	193
Bypass Tray	194
Large Capacity Tray	196
Extension Unit (for LCT)	197
Interposer	198
Notes on Special Paper	198
Paper Thickness for Each Paper Weight	199
Unusable Paper	199
Paper Storage	200
Saving Printouts	200
Thick Paper Orientation and Recommended Status	202
Loading Orientation-fixed Paper or Two-sided Paper	204
Copying onto Letterhead Paper	204
Printing onto Letterhead Paper Using the Printer Driver	205
Recommended Original Size and Weight	206
Replacing the Toner	208
Precautions When Storing Toner	209
Precautions When Replacing the Toner	209
Disposing Exhausted Toners	210
Replenishing the Staples	212
Replacing the Waste Toner Bottle	213
Precautions When Replacing the Waste Toner Bottle	213
Disposing the Used Waste Toner Bottle	215
10. Troubleshooting	217
Alert Sounds	217
Checking the Indicators, Icons, and Messages on the Control Panel	219
When an Icon Is Displayed with a Message	219
When the [Check Status] Indicator Is Lit or Flashing	221
When the Machine Cannot Be Operated	223
When the Machine Does Not Respond Correctly to an Operation on the Control Panel	223
When the Machine Does Not Respond Correctly to an Operation from a Computer	227
When a Message Appears and the Machine Cannot Be Operated	229
When a Message Appears While Using the Copy Function	232
Messages Displayed When the Connect Copy Function Is Unavailable	233
When a Message Appears While Using Document Server	235
When a Message Appears While Using the Fax Function	237
Messages that Appear During Operation or When Sending/Receiving a Fax Cannot Be Performed	237
Messages that Appear When the Machine Cannot Connect to the Network	238
Messages Displayed When the Remote Fax Function Is Unavailable	247
When a Message Appears While Using the Printer Function	251
Messages that Appear without Error Codes	251
Messages that Appear with Error Codes	263
When a Message Appears While Using the Scanner Function	267
Messages that Appear on the Control Panel	267
Messages that Appear on the Computer	274
When Other Messages Appear	280
Messages that Appear When Machine Login Fails	282
Messages that Appear When Logging in to the Machine Using an IC Card Fails	290
Messages that Appear When the LDAP Server Is Unavailable	291
Messages that Appear When There Is a Problem with the Certificate	292
Messages that Appear When an Application Site Cannot Be Used	293
11. Specifications for The Machine	295
Model-Specific Information	295
List of Specifications for Standard Functions	297
Specifications for the Main Unit	297
Specifications for the Document Server	304
Specifications for Facsimile	305
Specifications for Printer	310
Specifications for Scanner	312
Specifications for Auto Document Feeder	316
Specifications for Finisher SR4140	317
Specifications for Finisher SR4150	321
Specifications for Booklet Finisher SR4160	323
Specifications for Copy Tray	326
Specifications for Shift Tray (Shift Sort Tray SH4020)	327
Specifications for Punch Unit (Finisher SR4140)	328
Specifications for Punch Unit (Finisher SR4150, Booklet Finisher SR4160)	329
Specifications for Interposer	330
Specifications for Mailbox	330
Specifications for Multi-Folding Unit FD4010	331
Specifications for Multi-Folding Unit FD4020	332
Specifications for Output Jogger	333
Specifications for Large Capacity Tray (LCT)	333
Specifications for IEEE 1284 Interface Board	334
Specifications for Wireless LAN Board	334
Specifications for Device Server Option	335
The Setting Values of the Transmission Function	336
Send Email	336
Send to Folder	337
Broadcast Transmission	338
Printable Area and Margin	339
Machine Options	340
Guide to Functions of the Machine’s External Options	340
Guide to Functions of the Machine’s Internal Options	345
Special Notes When Using External Options	347
Precautions for Using the Finisher	347
Removing Prints from Finisher SR4140 during Printing	348
Removing Prints from Finisher SR4150/Booklet Finisher SR4160 during Printing	348
When Using the Z-fold Function with Multi-Folding Unit FD4020	349
Functions Requiring Optional Configurations	353
Copy Function	353
Facsimile Functions	354
Printer Function	355
Scanner Function	356
Interface	357
Function Compatibility	358
12. Legal and Contact Information	361
Environmental Regulations	361
ENERGY STAR Program(mainly North America)	361
Energy Saving Functions	361
User Information on Electrical and Electronic Equipment (mainly Europe)	362
Users in the countries where this symbol shown in this section has been specified in national law on collection and treatment of E-waste	362
All Other Users	363
For Turkey only	363
Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe)	363
Environmental Advice for Users (mainly Europe)	364
Users in the EU, Switzerland and Norway	364
Notes to users in the state of California (Notes to Users in USA) (mainly North America)	365
Copyright Information about Installed Software	366