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Sending Review Emails to Administrator-Defined Reviewers

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Sending Review Emails to Administrator-Defined Reviewers In this configuration, the Final Cut Server administrator manually enters each required reviewer's email address during setup. As a result, the Final Cut Server user does not see the list of required reviewers and cannot manually enter email addresses in the "Required reviewers" field of the Review & Approve pane. When the email addresses have been entered manually by the administrator, email notifications are automatically sent whenever the Status metadata field is set to Ready for Review (and any time the asset is modified while it is set to Ready for Review). This configuration is best if you know that the same set of reviewers should receive Review and Approve email notifications for all assets. Also, this configuration does not require you to enter required reviewer email addresses; in fact, if you enter email addresses, they are ignored. To send Review and Approve email notifications to a set of defined reviewers 1 Locate the asset or project that you want to send out for review in the Assets or Productions pane, then double-click the asset or project to display its info window. 2 In the asset or project info window, click the Review & Approve button to open the Review & Approve pane. Click to open the Review & Approve pane. Chapter 9 Using Status Metadata in the Final Cut Server Workflow 133

Section	Page
Final Cut Server User Manual	1
Contents	3
Welcome to Final Cut Server	7
About Final Cut Server	7
About the Final Cut Server Documentation	7
Additional Resources	8
An Introduction to the Final Cut Server Client	9
About Final Cut Server	9
The Final Cut Server Client Workflow	10
Installing the Final Cut Server Client	11
The Final Cut Server Interface	13
The Final Cut Server Main Window	13
Assets Pane	15
Productions Pane	16
Views for Assets and Productions Panes	17
Thumbnails View	17
List View	18
Search Options and Saved Searches	19
Asset Info Window	20
Final Cut Pro Project Asset Info Window	21
Final Cut Studio Project Asset Info Window	21
Production Info Window	22
Annotations Window	23
Downloads & Uploads Window	24
Search All Jobs Window	25
Search Devices Window	25
Preferences Window	26
Using Shortcut Menus in Final Cut Server	27
Using Keyboard Shortcuts in Final Cut Server	28
Uploading Files to Final Cut Server	29
About Creating Final Cut Server Assets	29
Types of Files That Can Be Uploaded to Final Cut Server	30
About Metadata and Metadata Sets	30
Strategies for Uploading Media and Project Files	31
Uploading Media Files	32
Uploading Image Sequences	35
Uploading Final Cut Pro Projects	37
Uploading Final Cut Studio Projects	40
Uploading a Project and Its Media Files as a Bundle Asset	41
Uploading a Project and Its Media Files as Individual Assets	45
About the Asset Info Window	47
About Media, Image Sequence, and Bundle Asset Info Windows	48
About the Final Cut Pro Project Info Window	51
Organizing and Searching the Final Cut Server Catalog	53
Organizing Assets in Final Cut Server	53
About Assets	54
About Productions	56
Creating Productions	57
Browsing and Searching for Productions	59
Organizing Assets and Productions	60
Organizing Asset Aliases	60
Organizing Productions	61
Searching in Final Cut Server	62
Doing a Simple Search	63
Doing an Advanced Search	64
Using Smart Searches	66
Creating a Smart Search	67
Displaying Search Results	69
Tracking the Status of an Asset or Production with Metadata	69
Adding and Changing Asset Metadata	71
Searching Devices and Jobs	72
Searching Devices	72
Searching for a Job	74
Working in Final Cut Server	77
Final Cut Server Client Actions	77
Viewing an Asset	79
Adding Versions for a Media or Project Asset	80
Locking and Unlocking an Asset	82
User Lock	83
Checkout Lock	83
Reference Lock	84
Locking and Unlocking Assets with a User Lock	84
Writing Annotations on a Video Asset	86
Duplicating an Asset	88
Using the Edit-in-Place Feature	89
Monitoring Jobs	89
The Jobs in Progress Indicator	90
The Downloads & Uploads Window	90
The Search All Jobs Window	91
Setting Final Cut Server Client Preferences	92
About Search Preferences	92
About Local Media Preferences	93
About General Preferences	93
About the Saved Aliases for Prepared Media Files Field	94
Working with Media Assets	95
About Caching	95
Checking Media Assets In and Out	97
Preparing Media Assets to Be Used on an Offline Computer	99
Exporting Media Assets	102
Working with Final Cut Pro Projects	103
About Final Cut Pro Projects	103
Using Final Cut Pro and Final Cut Server Together	104
Resolving Offline Media Issues	105
Moving Projects Between Final Cut Server and Final Cut Pro	106
Checking Out a Final Cut Pro Project	106
Editing a Checked-Out Project in Final Cut Pro	108
Checking In a Final Cut Pro Project	109
Making Versions of Final Cut Pro Project Assets	110
Working on Projects While Away from the Final Cut Server Network	111
Exporting a Final Cut Pro Project	114
Working with Final Cut Studio Projects	117
About Editing Final Cut Studio Project Assets	117
Checking Bundle Assets In and Out	118
Checking Projects and Media Files In and Out	119
Checking Out a Project Asset and Its Linked Media Assets	120
Editing a Project File in Its Original Application	121
Reconnecting a Motion Project to Its Media Files	121
Reconnecting a Soundtrack Pro Project to Its Media Files	121
Reconnecting a DVD Studio Pro Project to Its Media Files	122
Checking the Project and Its Linked Media Files Back In	122
Exporting a Project Asset and Its Media	124
Using Status Metadata in the Final Cut Server Workflow	127
Using Status Metadata to Track Assets and Productions	127
Applying Status Metadata to an Asset or Production	129
Searching for Assets or Productions Using Status Metadata	130
Using Smart Searches to Locate Items Ready for Review	130
About the Review and Approve Feature	131
Using the Review and Approve Feature	132
Sending Review Emails to Administrator-Defined Reviewers	133
Entering Reviewer Email Addresses Manually	134
Using Administrator-Defined Reviewers with Manually Entered Email Addresses	135
Exporting, Archiving, and Deleting Completed Assets and Projects	137
Outputting a Final Project	137
Exporting a Media Asset	137
Exporting an Image Sequence	138
Exporting a Final Cut Pro Project and Its Linked Media Assets	138
Exporting a Final Cut Studio Bundle Asset	139
Exporting a Final Cut Studio Project and Individual Media Assets	139
Archiving and Restoring Media Assets	140
Deleting Assets from Final Cut Server	141
Appendix	143
Resources for Solving Problems	143
Contacting AppleCare Support	143

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Sending Review Emails to Administrator-Defined Reviewers

In this configuration, the Final Cut Server administrator manually enters each required

reviewer’s email address during setup. As a result, the Final Cut Server user does not see

the list of required reviewers and cannot manually enter email addresses in the “Required

reviewers” field of the Review & Approve pane.

When the email addresses have been entered manually by the administrator, email

notifications are automatically sent whenever the Status metadata field is set to Ready

for Review (and any time the asset is modified while it is set to Ready for Review).

This configuration is best if you know that the same set of reviewers should receive Review

and Approve email notifications for all assets. Also, this configuration does not require

you to enter required reviewer email addresses; in fact, if you enter email addresses, they

are ignored.

To send Review and Approve email notifications to a set of defined reviewers

Locate the asset or project that you want to send out for review in the Assets or

Productions pane, then double-click the asset or project to display its info window.

In the asset or project info window, click the Review & Approve button to open the Review

& Approve pane.

Click to open the

Review & Approve pane.

133

Chapter 9

Using Status Metadata in the Final Cut Server Workflow