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Oki ES9465 ES9465/ES9475 MFP Management Guide - Page 142

Printing the department code list, Enabling department codes, On the DEPT. MANAGEMENT menu screen

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3 MANAGING COUNTERS (COUNTER MENU) „ Printing the department code list You can print out the department code list and counters for each department code. On the DEPT. MANAGEMENT menu screen, press [PRINT OUT DEPARTMENT CODES]. y For instructions on how to display the DEPT. MANAGEMENT menu screen, see the following page: P.138 "Logging on as administrator" y For an output example of DEPARTMENT CODE LIST, see the following page: P.157 "DEPARTMENT CODE LIST" „ Enabling department codes Initially, the Department Management function is disabled. If you want to manage the counters separately by department codes, you must enable this function. When the Department Management function is enabled, the department code input screen will be displayed at the time of accessing the copy, scan, fax, and e-Filing operation screens to manage the operations for each department code. In addition, print jobs ordered from computers are also managed for each department code. For details of the counters that can be individually managed by department codes, see the following page: P.134 "DEPARTMENT COUNTER" y [DEPARTMENT MANAGEMENT] will be available after one or more department codes are registered. Before enabling the Department Management function, register the required department codes. P.141 "Registering a new department code" y When the print jobs from computers are also managed by department, using TopAccess, you can specify whether to require the input of department code at printing or allow printing even if the department code has not been entered. For instructions on how to set the Department Code Enforcement, refer to the TopAccess Guide "Chapter 8: [Administration] Tab Page". y The Department Management function does not support Web Services Scan. Web Services Scan jobs performed when this function is enabled are always counted as "Undefined" Department Name. 1 On the DEPT. MANAGEMENT menu screen, press [DEPARTMENT MANAGEMENT]. The DEPARTMENT MANAGEMENT screen is displayed. For instructions on how to display the DEPT. MANAGEMENT menu screen, see the following page: P.138 "Logging on as administrator" 2 Press [ENABLE] to use the Department Management function. Press [DISABLE] when not using. 140 DEPARTMENT MANAGEMENT

Section	Page
Preface	3
How to read this manual	3
Symbols in this manual	3
Model and series names in this manual	3
Options	3
Explanation for control panel and touch panel	4
Trademarks	4
CONTENTS	5
SETTING ITEMS (USER)	9
Accessing the User Menu	10
GENERAL	11
Changing the display language	11
Setting the reversed display	12
Adjusting the display setting	12
Setting the auto calibration	12
Setting the calibration	12
Setting the registration	13
COPY	14
FAX	15
SCAN	16
E-FILING	18
LIST	19
TRAY	20
ADDRESS	22
Managing contacts in address book	22
Creating new contacts	22
Editing or deleting contacts	27
Searching for contacts	29
Managing groups in address book	32
Creating new groups	32
Editing or deleting groups	35
Searching for groups	40
Confirming the members of a group	43
CHECK E-MAIL	44
CHANGE USER PASSWORD	45
SETTING ITEMS (ADMIN)	47
Accessing the Admin Menu	49
GENERAL	51
Setting the device information	52
Setting the notification	53
Changing the administrator password and resetting the service password	54
Setting the clock	55
Setting the power save modes	57
Setting the calibration and registration display level	60
Setting the calibration	60
Changing the roughness of print	61
Setting the registration	61
Setting the status message	61
Setting the auto clear function	62
Managing the option licenses	62
Adding or removing display languages	65
Updating your system	68
Creating or installing clone files	71
Setting the panel calibration	76
Exporting logs	76
Setting job skip	77
Changing the keyboard layout	78
Cleaning the main chargers and LED print heads	79
Setting the pop-up messages	79
NETWORK	80
Setting the TCP/IP protocol (IPv4)	80
Setting the TCP/IP protocol (IPv6)	82
Setting the IPX/SPX protocol	88
Setting the NetWare settings	89
Setting the SMB protocol	90
Setting the AppleTalk protocol	91
Setting the HTTP network service	92
Setting the Ethernet speed	93
Setting the LDAP services and the filtering functions	94
Setting IPsec (IP security)	95
Checking the network	96
COPY	98
FAX	100
Setting the discard and reduction print option for RX print	100
FILE	101
E-MAIL	102
INTERNET FAX	104
SECURITY	105
Managing certificates	105
Setting secure PDF	111
Performing the integrity check	113
LIST/REPORT	115
Setting the report	115
Printing lists	118
PRINTER/e-FILING	120
WIRELESS SETTING	122
CHANGE USER PASSWORD	123
802.1X SETTINGS	124
Setting IEEE 802.1X authentication	125
Error messages	127
FACTORY DEFAULT	128
MANAGING COUNTERS (COUNTER MENU)	131
TOTAL COUNTER	132
PRINT OUT TOTAL COUNTER	135
DEPARTMENT COUNTER	136
DEPARTMENT MANAGEMENT	140
Logging on as administrator	140
Printing the department code list	142
Enabling department codes	142
Registering a new department code	143
Editing department codes	145
Deleting department codes	147
Resetting the counters for each department	148
Setting output limitations for all departments	149
Setting the No Limit Black function	150
Setting the registered quota	151
Resetting all department counters	152
Deleting all department codes	153
APPENDIX	155
Setting Letters	156
On-screen keyboard	156
USB keyboard	157
On-screen numeric keypad	157
List Print Format	158
TOTAL COUNTER LIST	158
DEPARTMENT CODE LIST	159
ADDRESS BOOK INFORMATION	160
GROUP NUMBER INFORMATION	161
FUNCTION LIST (User)	162
NIC configuration page	163
FUNCTION LIST (Administrator)	165
PS font list	183
PCL font list	184

Match case Limit results 1 per page

3 MANAGING COUNTERS (COUNTER MENU)

140

DEPARTMENT MANAGEMENT

Printing the department code list

You can print out the department code list and counters for each department code.

On the DEPT. MANAGEMENT menu screen, press [PRINT OUT DEPARTMENT CODES].

For instructions on how to display the DEPT. MANAGEMENT menu screen, see the following page:

P.138 “Logging on as administrator”

For an output example of DEPARTMENT CODE LIST, see the following page:

P.157 “DEPARTMENT CODE LIST”

Enabling department codes

Initially, the Department Management function is disabled. If you want to manage the counters separately by department

codes, you must enable this function. When the Department Management function is enabled, the department code input

screen will be displayed at the time of accessing the copy, scan, fax, and e-Filing operation screens to manage the

operations for each department code. In addition, print jobs ordered from computers are also managed for each

department code.

For details of the counters that can be individually managed by department codes, see the following page:

P.134 “DEPARTMENT COUNTER”

[DEPARTMENT MANAGEMENT] will be available after one or more department codes are registered. Before

enabling the Department Management function, register the required department codes.

P.141 “Registering a new department code”

When the print jobs from computers are also managed by department, using TopAccess, you can specify whether

to require the input of department code at printing or allow printing even if the department code has not been

entered. For instructions on how to set the Department Code Enforcement, refer to the

TopAccess Guide

“Chapter 8: [Administration] Tab Page”

The Department Management function does not support Web Services Scan. Web Services Scan jobs performed

when this function is enabled are always counted as “Undefined” Department Name.

On the DEPT. MANAGEMENT menu screen, press [DEPARTMENT MANAGEMENT].

The DEPARTMENT MANAGEMENT screen is displayed.

For instructions on how to display the DEPT. MANAGEMENT menu screen, see the following page:

P.138 “Logging on as administrator”

Press [ENABLE] to use the Department Management function. Press [DISABLE] when

not using.