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Content Copying or Extraction, Change of Documents

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5.[Registration] Tab Page 5 [Registration] Tab Page Item name 2 Encryption Description Set this for encrypting PDF files if you have selected [PDF (Multi)] or [PDF (Single)] in the File Format setting. Encryption - Select this if you want to encrypt PDF files. User Password - Enter a password for opening encrypted PDF files. Master Password - Enter a password for changing PDF encryption settings. Encryption Level - Select an encryption level. y 40-bit RC4 - Select this to set an encryption level to the one compatible with Acrobat 3.0, PDF V1.1. y 128-bit RC4 - Select this to set an encryption level to the one compatible with Acrobat 5.0, PDF V1.4. y 128-bit AES - Select this to set an encryption level to the one compatible with Acrobat 7.0, PDF V1.6. Authority - Select the desired authority items on encrypted PDF files. y Printing - Select this to authorize users to print documents. y Change of Documents - Select this to authorize users to change documents. y Content Copying or Extraction - Select this to authorize users to copy and extract the contents of documents. y Content Extraction for accessibility - Select this to enable the accessibility feature. y If the Forced Encryption setting is enabled, you cannot clear the [Encryption] check box. For the Forced Encryption function, refer to the MFP Management Guide. y The user password and the master password are not set at the factory shipment. y Passwords must be from 1 to 32 one-byte alphanumerical characters. y The user password must differ from the master password. These passwords can be re-entered only by an authorized user. Users cannot change the settings of the [Encryption Level] box and the [Authority] box noted below if they are not authorized to change the master password. For the details of the encryption setting, refer to the MFP Management Guide. Ask the administrator for resetting these passwords. 3 Destination - Use local folder Select this to save a scanned file to the "FILE_SHARE" folder. Available only when the hard disk is installed. When [Meta Scan] is selected, you can only specify one destination. [Registration] Tab Page Overview 71

Section	Page
Preface	3
How to read this manual	3
Symbols in this manual	3
Model and series names in this manual	3
Options	3
Screens	4
About the defaults shown in this manual	4
Trademarks	4
Security Precautions	4
CONTENTS	5
Overview	9
TopAccess Overview	10
TopAccess Conditions	11
Accessing TopAccess	12
Accessing TopAccess by entering URL	12
Accessing TopAccess from Network Map (Windows Vista/Windows 7/Windows Server 2008)	14
With Unidentified Network (Windows Vista)	14
With Unidentified Network (Windows 7)	17
Accessing TopAccess from Network Map	20
TopAccess Screen Descriptions	23
Access Policy Mode	24
[Device] Tab Page	27
[Device] Item List	28
Displayed Icons	30
[Job Status] Tab Page	31
[Job Status] Tab Page Overview	32
[Print Job] Item list	32
[Recovery Information] screen	33
[Fax/InternetFax Job] Item list	34
[Scan Job] Item list	35
[Job Status] How to Set and How to Operate	36
Displaying print jobs	36
Deleting jobs	37
Deleting private print jobs and hold print jobs	37
Releasing print jobs	38
Checking recovery information	38
[Logs] Tab Page	39
[Logs] Tab Page Overview	40
[View Logs] Item list	40
Print Log	40
Transmission Journal	41
Reception Journal	42
Scan Log	43
Message Log <access policy mode>	46
[Export Logs] Item list <access policy mode>	47
[Log Settings] Item list <access policy mode>	48
Log Authentication	48
Log size	49
[Logs] How to Set and How to Operate	50
Displaying job logs	50
Exporting logs	51
[Registration] Tab Page	53
[Registration] Tab Page Overview	54
[Template] Item list	54
[Template Groups] screen	54
Public Template Groups	55
Private Template Groups	56
[Group Properties] screen	57
[Private Templates] screen	58
Group Information	58
Template list	58
[Change Group Password] screen	59
[Template Properties] screen	60
Private template settings	61
Panel Setting (Private template)	61
Destination Setting (Private template)	62
InternetFax Setting (Private template)	68
Fax Setting (Private template)	68
Email Setting (Private template)	70
Save as file Setting (Private template)	72
Box Setting (Private template)	75
Store to USB Device Setting (Private template)	75
Scan Setting (Private template)	77
Extended Field settings	79
Extended Field Properties	79
Password Setting	79
[Address Book] Item list	80
[Address Book] screen	80
Contacts	80
Group	81
[Contact Property] screen	81
[Fax Setting] screen	82
[Search Contact] screen	83
[Search Address List] screen	83
[Group Properties] screen	84
[Inbound FAX routing] Item list	85
[Inbound FAX routing] screen	85
[MailBox Properties] screen	86
MailBox Setting (Mailbox)	87
Destination Setting (Mailbox)	88
InternetFax Setting (Mailbox)	88
Relay End Terminal Report (Mailbox)	88
Save as file Setting (Mailbox)	89
Email Setting (Mailbox)	89
Box Setting (Mailbox)	89
[Registration] How to Set and How to Operate	90
Managing templates	90
Registering and editing private template groups	90
Registering or editing templates	93
Displaying public templates	97
Managing address book	98
Managing contacts in the Address Book	98
Adding, editing, and deleting contacts manually	98
Adding new contacts from the LDAP server	101
Managing groups in the Address Book	102
Managing mailboxes	104
Setting up mailboxes.	104
[Counter] Tab Page	107
[Counter] Tab Page Overview	108
[Counter] Item list	108
[Total Count] screen	108
Print Counter/Print Counter(small paper)/Print Counter(large paper)	109
Scan Counter/Scan Counter(small paper)/Scan Counter(large paper)	109
[Department Management] screen	110
[Department Counter] screen <access policy mode>	110
[Department Information] screen	111
[User Counter] screen <access policy mode>	112
[User Information] screen <access policy mode>	113
[Counter] How to Set and How to Operate	115
Viewing counters	115
Displaying the total counter	115
Displaying the department counter	116
[User Management] Tab Page	117
[User Management] Tab Page Overview	118
[User Accounts] Item list <access policy mode>	118
[Search User Account] screen	119
[Create User Information] screen	120
[Enter Password] screen	121
[User Information] screen	122
[Role Assignment] screen	125
[Group Assignment] screen	125
[Group Management] Item list <access policy mode>	126
[Create Group Information] screen	126
[Group Information] screen	127
[Role Management] Item list <access policy mode>	128
Default roles and privileges	128
[Create New Role] screen	130
[Edit Role] screen	132
[Department Management] Item list <access policy mode>	133
[Department Information] screen	134
[Department Information] (Edit) screen	135
[Export/Import] Item list <access policy mode>	137
Export	137
Import	139
[Administration] Tab Page	141
[Setup] Item List	142
General settings	142
Setting up Device Information	143
Setting up Functions	144
Long File Name Setting	145
Setting up e-Filing Notification Events	145
Setting up Job Skip Control	145
Setting up Restriction on Address Book Operation by Administrator	145
Setting up Confidentiality Setting	146
Setting up Power Save	147
Setting up Date & Time	148
Setting up SNTP Service	148
Setting up Daylight Savings Time Setting	149
Setting up WEB General Setting	149
Network settings	150
Setting up TCP/IP	150
Setting up Filtering	152
Setting up IPv6	154
Setting up IPX/SPX	155
Setting up AppleTalk	156
Setting up Bonjour	156
Setting up LDAP Session	157
Setting up DNS Session	158
Setting up DDNS Session	159
Setting up SMB Session	161
Setting up NetWare Session	163
Setting up HTTP Network Service	164
Setting up SMTP Client	165
Setting up SMTP Server	167
Setting up POP3 Network Service	168
Setting up FTP Client	169
Setting up FTP Server	170
Setting up SLP Session	171
Setting up SNMP Network Service	172
[Create SNMP V3 User Information] screen	174
Setting up Web Services Setting	175
Setting up LLTD Session	176
Setting up Wake Up Setting	176
Setting up IP Security	178
[Add Filter] / [Modify Filter] screen	179
[Add Manual Key] / [Modify Manual Key] screen	181
[Add IKE] / [Modify IKE] screen	183
[Add Profile] / [Modify Profile] screen	185
[Add Policy] / [Modify Policy] screen	187
Copier settings	188
Setting up Default setting	188
Setting up Copy Job Enforcement Continue	190
Fax settings	191
Setting up Fax Setting	191
Save as File settings	194
Setting up Local Storage Path	194
Setting up Storage Maintenance	195
Setting up Destination	195
Setting up Folder Name	195
Setting up Format	196
Setting up Single Page Data Saving Directory	196
Setting up File Composition	197
Setting up User Name and Password at User Authentication for Save as File	197
Setting up Searching Interval	197
Setting up Remote 1 and Remote 2	198
[Remote Setting List] screen	199
[Remote Setting] screen	200
Setting up Fax Destination	201
Setting up Fax Folder	201
Email settings	203
Setting up Email Setting	203
InternetFax settings	205
Setting up InternetFax Setting	205
Printer/e-Filing settings	206
Setting up Printer/e-Filing Job Enforcement Continue	206
Printer settings	207
Setting up General Setting	207
Setting up Default Raw Job Setting	208
Setting up Raw Job Setting	209
[Add New LPR Queue]/[Edit] screen	209
Print Service settings	211
Setting up Raw TCP Print	211
Setting up LPD Print	211
Setting up IPP Print	212
Setting up FTP Print	213
Setting up NetWare Print	213
Setting up Email Print	214
ICC Profile settings	215
Setting up RGB Source Profile	215
Setting up CMYK Source Profile	215
Setting up Destination Profile	216
Print Data Converter settings	217
Embedded Web Browser settings	218
Setting up Home Page Setting	218
Setting up Proxy Setting	218
Setting up Server Registration Setting	219
Setting up URL List for Menu Screen and Hard Button	219
[Add New URL] screen	219
Off Device Customization Architecture settings	220
Setting up Network	220
Setting up Configuration	220
Version	221
[Setup] How to Set and How to Operate	222
Setting up General settings	222
Setting up Network settings	224
SNMP V3 settings	226
Registering or editing SNMP V3 user information	226
Exporting SNMP V3 user information	228
Deleting SNMP V3 user information	230
Setting up Copier settings	232
Setting up Fax settings	234
Setting up Save as file settings	236
Setting up E-mail settings	238
Setting up InternetFax settings	240
Setting up Printer/e-Filing settings	242
Setting up Printer settings	243
Setting up Raw Job Setting	244
Setting up Print Service settings	246
Setting up ICC Profile settings	248
Configuring the source profile	250
Setting up Print Data Converter settings	255
Configuring the EWB function	257
Registering a server	257
Deleting a server	258
Setting up Off Device Customization Architecture settings	259
Displaying version information	260
[Security] Item List	261
Authentication settings	261
Setting up Department Setting	262
Setting up User Authentication Setting	263
Windows Domain Authentication	264
LDAP Authentication	265
Setting up Email Authentication	266
SMTP	266
LDAP	267
Setting up Email Address Setting	267
Restriction Setting for Destination	268
[Restriction Setting for Destination] screen	269
Setting up Single Sign On Setting	269
Setting up Home Directory Setting	269
Certificate management settings	270
Setting up Device Certificate	270
[Create self-signed certificate] screen	271
Setting up Client Certificate	272
[Create Client Certificate] screen	272
Setting up Certificate Setting	272
Setting up CA Certificate	273
Setting up Certificate Files	273
Password Policy settings	274
Setting up Policy for Users	274
Setting up Policy for Administrator,Auditor	275
Setting up Policy for e-Filing Boxes, Template Groups, Templates, SecurePDF, SNMPv3, Cloning	276
[Security] How to Set and How to Operate	277
Installing a device certificate	277
Creating/exporting a self-signed certificate	278
Installing an imported device certificate	280
Deleting an imported device certificate	281
Installing a device certificate automatically	282
Deleting a device certificate installed automatically	283
Creating/Exporting a client certificate	284
Installing CA certificate	286
Installing CA certificate	286
Deleting CA certificate	287
[Maintenance] Item List	288
Create Clone File settings	288
Setting up Clone File	288
Setting up Category Setting	289
Install Clone File settings	290
Setting up File Upload	290
Setting up Clone File Information	290
Setting up Setting data included in Clone File	291
Import settings	291
Setting up Address Book	291
Setting up MailBoxes	292
Setting up Template	292
Setting up Combined (Template + Address Book + MailBoxes)	292
Export settings	293
Setting up Address Book	293
Setting up MailBoxes	293
Setting up Template	294
Setting up Combined (Template + Address Book + MailBoxes)	294
Delete Files settings	294
Directory Service settings	295
[Directory Service Properties] screen	295
Notification settings	297
Setting up Email Setting	297
Setting up System Message Notification Events	298
Setting up Job Notification Events	299
Languages settings	300
Setting up Install Language Pack	300
Setting up Current Language Pack List	301
Setting up Default Setting for PanelUI	301
System Updates settings	302
Setting up Install Software Package	302
Setting up Current Software List	302
Reboot settings	302
[Maintenance] How to Set and How to Operate	303
About the maintenance functions	303
Deleting the data from local folder	304
Managing directory service	305
Setting up notification	307
Importing and exporting	309
Importing the address book data	309
Exporting the address book data	311
Rebooting the equipment	313
[Registration] ([Administration] tab) Item List	314
Public Template settings	314
Setting up Panel Setting (Public template)	314
Setting up Destination Setting (Public template)	314
Setting up InternetFax Setting (Public template)	314
Setting up Fax Setting (Public template)	315
Setting up Email Setting (Public template)	315
Setting up Save as file Setting (Public template)	315
Setting up Box Setting (Public template)	315
Setting up Store to USB Device Setting (Public template)	315
Setting up Scan Setting (Public template)	315
Setting up Extended Field Settings	315
Public Menu	316
[Select Menu Type] screen	317
[Select Template Group] screen	317
[Select Template] screen	318
[Select URL] screen	318
Fax Received Forward and InternetFAX Received Forward settings	319
Setting up Document Print (Fax/InternetFax Received Forward)	319
Setting up Destination Setting (Fax/Internet Fax Received Forward)	320
Setting up InternetFax Setting (Fax/Internet Fax Received Forward)	321
Setting up Save as file Setting (Fax/InternetFAX Received Forward)	322
Setting up Email Setting (Fax/InternetFAX Received Forward)	326
Setting up Box Setting (Fax/InternetFAX Received Forward)	328
Extended Field Definition	329
[Extended Fields] screen	330
Setting up Definition Information	330
Setting up Extended Field settings	330
[Extended Fields Properties] screen	331
[Definition Properties] screen	332
XML Format File	333
Setting up Import XML Format File	333
Setting up Delete XML Format File	333
[Registration] ([Administration] tab) How to Set and How to Operate	334
Registering public templates	334
Creating or editing public templates	334
Resetting public templates	337
Registering Fax and Internet Fax received forward	340
Registering the Fax or Internet Fax received forward	340
Setting up Destination Setting (Fax/Internet Fax Received Forward)	342
[My Account] Tab Page	351
[My Account] Tab Page Overview	352
[My Account] Item list	352
[Change Password] screen	353
[Menu Setting] screen	354
[Select Menu Type] screen	354
[Select Template Group] screen	355
[Select Template] screen	355
[Select URL] screen	356
[Confirm Permission] screen	356
Functional Setups	357
Setting up Meta Scan Function	358
Procedure for using Meta Scan	358
Checking Meta Scan Enabler	358
Editing XML format file	359
Variables of XML format files	359
Default XML file format	361
Setting for saving meta data	362
Registering XML format file	363
Registering Extended Field Definition	364
Registering templates for Meta Scan	367
Meta Scan	370
Checking logs of Meta Scan	370
Using the Attribute of the External Authentication as a Role of the MFP	371
Exporting the role information setting file	371
Defining the role information setting file	371
When setting one role to one attribute	371
When setting multiple roles to one attribute	371
When setting one role to multiple attributes	372
Importing the role information setting file	372
Enabling the role base access setting	372
APPENDIX	373
Installing Certificates for a Client PC	374

Match case Limit results 1 per page

5.[Registration] Tab Page

[Registration] Tab Page Overview

5 [Registration] Tab Page

Encryption

Set this for encrypting PDF files if you have selected [PDF (Multi)] or [PDF (Single)] in the

File Format setting.

Encryption

— Select this if you want to encrypt PDF files.

User Password

— Enter a password for opening encrypted PDF files.

Master Password

— Enter a password for changing PDF encryption settings.

Encryption Level

— Select an encryption level.

40-bit RC4

— Select this to set an encryption level to the one compatible with Acrobat

3.0, PDF V1.1.

128-bit RC4

— Select this to set an encryption level to the one compatible with Acrobat

5.0, PDF V1.4.

128-bit AES

— Select this to set an encryption level to the one compatible with Acrobat

7.0, PDF V1.6.

Authority

— Select the desired authority items on encrypted PDF files.

Printing

— Select this to authorize users to print documents.

Change of Documents

— Select this to authorize users to change documents.

Content Copying or Extraction

— Select this to authorize users to copy and extract

the contents of documents.

Content Extraction for accessibility

— Select this to enable the accessibility feature.

If the Forced Encryption setting is enabled, you cannot clear the [Encryption] check box. For the Forced Encryption

function, refer to the

MFP Management Guide

The user password and the master password are not set at the factory shipment.

Passwords must be from 1 to 32 one-byte alphanumerical characters.

The user password must differ from the master password.

These passwords can be re-entered only by an authorized user. Users cannot change the settings of the [Encryption Level]

box and the [Authority] box noted below if they are not authorized to change the master password. For the details of the

encryption setting, refer to the

MFP Management Guide

. Ask the administrator for resetting these passwords.

Destination — Use local folder

Select this to save a scanned file to the “FILE_SHARE” folder. Available only when the hard

disk is installed.

When [Meta Scan] is selected, you can only specify one destination.

Item name

Description