Home » Oki Manuals » Multifunction Devices » Oki ES9465 » Manual Viewer

Oki ES9465 ES9465/ES9475 e-Filing Guide - Page 62

How To Manage Documents, Displaying documents, Using the thumbnail view

Add to My Manuals
Save this manual to your list of manuals

Page 62 highlights

5 MANAGING DOCUMENTS How To Manage Documents The e-Filing web utility allows you to manage the documents stored in the e-Filing system. This section explains the following operations: P.60 "Displaying documents" P.61 "Renaming documents" P.63 "Deleting documents" P.64 "Printing documents" P.70 "Storing documents" P.73 "Archiving documents" P.78 "Sending Email" „ Displaying documents Two ways are available to view your document image files. The document view options are: y Thumbnail view displays several files from a selected box, folder or several pages of the selected document. This is the default view. Use it to manage documents and files. P.60 "Using the thumbnail view" y List view displays file names and properties in a tabular format. Use it to manage boxes and folders containing a large number of files. P.61 "Using the list view" ‰ Using the thumbnail view This is the default view, unless you choose a different one. It displays a small image of each file or folder (if you highlight a box or folder in the left frame) or each page (if you highlight a document in the left frame) with the file name or page number and a check box. Click the check boxes to select the files or pages that you want to move, copy, delete or print. To return to the thumbnail view, go to the [View] menu and select [Thumbnail]. 60 How To Manage Documents

Section	Page
Preface	3
How to read this manual	3
Symbols in this manual	3
Model and series names in this manual	3
Screens and Operation Procedures	3
Trademarks	4
CONTENTS	5
e-Filing OVERVIEW	7
e-Filing Features	8
e-Filing Functions	10
Functions operated with this equipment	10
Printing documents	10
Storing documents	10
Deleting documents	10
Managing user boxes/folders	10
Functions operated with a client computer	11
Managing user boxes/folders	11
Managing documents	11
Editing documents	11
OPERATIONS WITH THIS EQUIPMENT	13
Printing Documents	14
Printing an entire document	14
Test print	17
Storing Documents	19
Copying and storing to e-Filing	19
Scanning to e-Filing	24
Deleting Documents	27
Managing User Boxes/Folders	29
Creating user boxes	29
Editing user boxes	31
Deleting user boxes/folders	33
OVERVIEW OF e-Filing WEB UTILITY	35
Before Using the e-Filing Web Utility	36
Getting Started With the e-Filing Web Utility	38
Logging in as a user	38
Logging in as a system administrator	39
About the Main Tabs	40
[Documents] tab	40
[Preferences] tab	42
[Administration] tab	43
[Box Management] subtab	43
Log-in link	44
Administrator log-in page	44
HOW TO MANAGE USER BOXES/FOLDERS	45
Managing User Boxes and Folders	46
Creating user boxes and folders	46
Creating user boxes	46
Creating folders	47
Deleting user boxes and folders	49
Deleting user boxes	49
Deleting folders	50
Renaming user boxes and folders	52
Renaming user boxes	52
Renaming folders	54
Modifying and displaying user box and folder properties	56
Modifying box properties	56
Displaying folder properties	59
MANAGING DOCUMENTS	61
How To Manage Documents	62
Displaying documents	62
Using the thumbnail view	62
Using the list view	63
Renaming documents	63
Deleting documents	65
Printing documents	66
Printing an entire document	66
Selecting test print	69
Storing documents	72
Saving a print job in the public box	72
Saving a print job in a user box	73
Archiving documents	75
Downloading an archived document	75
Uploading archived documents	78
Sending Email	80
Destination setting	84
EDITING DOCUMENTS	89
About the Document Control Buttons	90
Editing With Pages in Your Documents	91
Displaying document and page properties	91
Copying pages from one document to another	92
Copying pages from a document to a box or folder	97
Deleting pages from a document	101
Inserting a blank page into a document	103
Moving pages within a document	106
Moving and Merging Documents	109
Moving documents	109
Merging documents	111
SYSTEM ADMINISTRATION	115
Safeguarding Data	116
Erasing boxes	116
Unlocking user boxes	117

Match case Limit results 1 per page

5 MANAGING DOCUMENTS

How To Manage Documents

The e-Filing web utility allows you to manage the documents stored in the e-Filing system.

This section explains the following operations:

P.60 “Displaying documents”

P.61 “Renaming documents”

P.63 “Deleting documents”

P.64 “Printing documents”

P.70 “Storing documents”

P.73 “Archiving documents”

P.78 “Sending Email”

Displaying documents

Two ways are available to view your document image files. The document view options are:

Thumbnail view displays several files from a selected box, folder or several pages of the selected document. This is

the default view. Use it to manage documents and files.

P.60 “Using the thumbnail view”

List view displays file names and properties in a tabular format. Use it to manage boxes and folders containing a large

number of files.

P.61 “Using the list view”

Using the thumbnail view

This is the default view, unless you choose a different one. It displays a small image of each file or folder (if you highlight a

box or folder in the left frame) or each page (if you highlight a document in the left frame) with the file name or page

number and a check box. Click the check boxes to select the files or pages that you want to move, copy, delete or print.

To return to the thumbnail view, go to the [View] menu and select [Thumbnail].