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Kyocera ECOSYS M3660idn M3655idn/M3660idn/M3145idn/M3645idn Operation Guide - Page 333

System Menu/Counter, System/Network, OCR Dictionary Installation, IMPORTANT

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Setup and Registration (System Menu) > System Menu Item Data Sanitization Run Immediately Reserve a Sanitization Time Device Use After Sanitization Description Return the following information registered in the machine to the factory defaults. • Address Book • Favorites • System settings • Fax transmission and reception / forwarding data • Transmission histories • Data saved in Custom Box • Optional applications IMPORTANT Data saved in an application or SD card cannot be erased. To erase data on an SD card, you must format the SD card. NOTE • Once in progress, the processing cannot canceled. • Before performing this function, disconnect modular, network, and other cables. • Before performing this function, set all interface block settings to [Unblock]. Interface Block Setting (page 8-41) • Do not turn off the main power switch while sanitizing the data. If the main power is turned off during data erasing, erasing will be executed automatically when the power is restored, however, complete erasure cannot be guaranteed. Data Sanitization will be performed. Completely erase address and image data saved in the device at the scheduled time. Value: Off, On If [On] is selected, set the date and time that sanitization is to be performed. The setting range is Year (2000 to 2037), Month (1 to 12), Day (1 to 31), Hour (00 to 23). The device use restriction after the data sanitization is completed. The device cannot be used if [Prohibit] is selected. Value: Permit, Prohibit OCR Dictionary Installation [System Menu/Counter] key > [System/Network] > [OCR Dictionary Installation] Item OCR Dictionary Installation Description Install the OCR Dictionary. NOTE • For information on dictionary data, consult your Service Representative. • To install the OCR dictionary, an SSD or SD/SDHC memory card must be inserted. • If both an SSD and an SD/SDHC memory card are inserted, the OCR dictionary will be installed on the SSD. • If you will use an SD/SDHC memory card, a 32 GB SD/SDHC memory card is recommended. 8-44

Section	Page
Preface	2
Contents	3
Overview	10
Machine Features	11
Color and Image Quality Functions	15
Basic Color Modes	15
Adjusting Image Quality and Color	16
Guides Provided with the Machine	17
About the Operation Guide (this Guide)	19
Structure of the guide	19
Conventions Used in This Guide	20
Menu Map	22
1 Legal and Safety Information	37
Notice	38
Safety Conventions in This Guide	38
Environment	39
Precautions for Use	40
Laser Safety (Europe)	41
SAFETY OF LASER BEAM (USA)	42
Safety Instructions Regarding the Disconnection of Power	43
Compliance and Conformity	43
Other precautions (for users in California, the United States)	43
Warranty (the United States and Canada)	44
Legal Restriction on Copying/Scanning	46
EN ISO 7779	46
EK1-ITB 2000	46
Wireless Connection (Mexico only)	46
Security Precautions when Using Wireless LAN (If equipped)	46
Limited Use of This Product (If equipped)	47
Legal Information	48
Energy Saving Control Function	54
Automatic 2-Sided Print Function	54
Resource Saving - Paper	54
Environmental benefits of \	54
Energy Star (ENERGY STAR®) Program	55
2 Installing and Setting up the Machine	56
Part Names	57
Machine Exterior	57
Connectors/Interior	59
With Optional Equipments Attached	61
Connecting the Machine and Other Devices	62
Connecting Cables	63
Connecting LAN Cable	63
Connecting USB Cable	64
Connecting the Power Cable	64
Power On/Off	65
Power On	65
Power Off	65
Using the Operation Panel	66
Operation Panel Keys	66
Adjusting the Operation Panel Angle	67
Touch Panel	68
Home Screen	68
Display for Device Information	72
Functions key	73
Display of Keys That Cannot Be Set	74
Enter key and Quick No. Search key	75
Help Screen	76
Login/Logout	77
Login	77
Logout	78
Default Settings of the Machine	79
Setting Date and Time	79
Network Setup	80
Configuring the Wired Network	80
Configuring the Wireless Network	82
Setting Wi-Fi Direct	86
Energy Saver function	88
Low Power Mode	88
Sleep and Auto Sleep	88
Power Off Rule (models for Europe)	89
Quick Setup Wizard	90
Installing Software	92
Software on DVD (Windows)	92
Installing Software in Windows	93
Uninstalling the Software	99
Installing Software in Mac Computer	100
Setting TWAIN Driver	102
Setting WIA Driver	104
Checking the Counter	105
Additional Preparations for the Administrator	106
Sending Documents to a PC	106
Strengthening the Security	106
Command Center RX	108
Accessing Command Center RX	109
Changing Security Settings	110
Changing Device Information	112
E-mail Settings	114
Registering Destinations	118
Creating a New Custom Box	119
Printing a document stored in a Custom Box	120
Transferring Data from Our Other Products	122
Migrating the Address Book	122
3 Preparation before Use	128
Loading Paper	129
Precaution for Loading Paper	130
Loading in the Cassettes	131
Loading Statement in the Cassettes (ECOSYS M3655idn/ECOSYS M3660idn for inch models)	135
Loading Paper in the Multi Purpose Tray	138
Specifying Paper Size and Media Type	142
Paper Stopper	144
Preparation for Sending a Document to a Shared Folder in a PC	145
Making a note of the computer name and full computer name	145
Making a note of the user name and domain name	146
Creating a Shared Folder, Making a Note of a Shared Folder	147
Configuring Windows Firewall	151
Registering Destinations in the Address Book	155
Adding a Destination (Address Book)	155
Adding a Destination on One Touch Key (One Touch Key)	160
4 Printing from PC	162
Printing from PC	163
Printing on Non-standard Sized Paper	165
Banner printing	166
Printer Driver Print Settings Screen	170
Printer Driver Help	171
Changing the Default Printer Driver Settings (Windows 8.1)	171
Canceling Printing from a Computer	171
Printing by AirPrint	172
Printing by Google Cloud Print	172
Printing by Mopria	172
Printing with Wi-Fi Direct	172
Printing Data Saved on the Printer	173
Specifying the Job Box from a Computer and Storing the Job	173
Printing Documents from Private Print Box	174
Printing Document from Stored Job Box	176
Printing Document from Quick Copy Box	178
Printing Document from Proof and Hold Box	180
Status Monitor	182
Accessing the Status Monitor	182
Exiting the Status Monitor	182
Status Monitor Display	182
5 Operation on the Machine	186
Loading Originals	187
Placing Originals on the Platen	187
Loading Originals in the Document Processor	188
Favorites	191
Registering Favorite	192
Recalling Favorite	194
Editing and Deleting Favorite	195
Application	196
Installing Applications	196
Using Applications	197
Uninstalling Applications	198
Registering Shortcuts	199
Adding Shortcuts	199
Editing and Deleting Shortcuts	200
Copying	201
Basic Operation	201
Canceling Jobs	202
Sending	203
Basic Operation	204
Specifying Destination	205
Checking and Editing Destinations	210
Confirmation Screen of Destinations	211
Recall	212
Send to Me (E-mail)	212
Sending to Different Types of Destinations (Multi Sending)	213
Canceling Sending Jobs	214
WSD Scan	215
Installing the Driver	215
Scanning using TWAIN or WIA	217
Scanning with File Management Utility	218
Using fax server to send a fax (fax server transmission)	219
Configuring Settings before Sending	219
Using fax server to send a fax	219
How to use the FAX Function	221
What is Document Box?	222
Basic Operation for Document Box	223
Box List Operations	223
Document List Operations	223
Using a Custom Box	224
Creating a New Custom Box	224
Editing and Deleting Custom Box	226
Saving Scanned Documents to a Custom Box	227
Moving Documents in Custom Box	228
Copying Documents in Custom Box into Other Boxes	228
Copying Documents in Custom Box to Removable Memory	229
Joining Documents in Custom Box	230
Deleting Documents in Custom Box	231
Printing Documents in Custom Box	231
Sending Documents in a Custom Box	232
Sending Documents in Custom Box to E-mail Address of Logged in user.	233
Scanning Document Stored in a Custom Box	234
Printing Documents Stored in Removable USB Memory	235
Saving Documents to USB Memory (Scan to USB)	237
Check the USB Memory Information	238
Removing USB Memory	239
Using the Manual Stapler (ECOSYS M3655idn/ECOSYS M3660idn only)	240
6 Using Various Functions	241
Functions Available on the Machine	242
Copy	242
Send	244
Custom Box (Store File, Printing Documents, Sending Documents)	246
Removable Memory (Store File, Printing Documents)	248
Functions	250
ID Card Copy	250
Original Size	250
Paper Selection	251
Original Orientation	252
Mixed Size Originals	253
Collate	253
Density	253
Original Image	254
EcoPrint	255
Color Selection	255
Sharpness	256
Contrast	256
Background Density Adj. (Background Density Adjustment)	257
Prevent Bleed-thrugh	257
Zoom	258
Combine	260
Duplex	262
Continuous Scan	264
Job Finish Notice	264
File Name Entry	265
Priority Override	265
Quiet Mode	265
Skip Blank Page	266
Duplex (2-sided Original)	267
Sending Size	268
File Format	269
File Separation	273
Scan Resolution, Resolution	273
E-mail Subject/Body	273
Long Original	274
FTP Encrypted TX	274
Delete after Printed	274
Delete after Transmitted	274
Storing Size	275
Encrypted PDF Password	275
JPEG/TIFF Print	276
XPS Fit to Page	276
7 Status/Job Cancel	277
Checking Job Status	278
Details of the Status Screens	279
Checking Detailed Information of Jobs	283
Checking Job History	284
Checking the Detailed Information of Histories	285
Sending the Log History	285
Job Operation	286
Pause and Resumption of Jobs	286
Canceling of Jobs	286
Device/Communication	287
Checking the Remaining Amount of Toner and Paper (Paper/Supplies)	289
8 Setup and Registration (System Menu)	290
System Menu	291
Operation Method	291
System Menu Settings	292
Language	294
Report	294
User Property	296
Cassette/MP Tray Settings	297
Common Settings	299
Home	309
Copy	309
Send	310
Document Box	311
FAX	311
Application	311
Internet	312
Address Book/One Touch	312
User Login/Job Accounting	313
Printer	313
System/Network	316
Date/Timer/Energy Saver	335
Adjustment/Maintenance	338
9 User Authentication and Accounting (User Login, Job Accounting)	340
Overview of User Login Administration	341
Enabling User Login Administration	342
Setting User Login Administration	343
Authentication Security	343
Adding a User (Local User List)	345
Changing User Properties	348
User Login Administration for Printing	352
To Manage the Users to Scan Using TWAIN	354
To Manage the Users to Scan Using WIA	355
To Manage the Users that Send Faxes from a PC	356
Local Authorization	357
Group Authorization Settings	358
Guest Authorization Set.	361
Obtain NW User Property	364
Simple Login Settings	366
ID Card Settings	369
PIN Code Authorization	370
Using User Login Administration	371
Login/Logout	371
Overview of Job Accounting	372
Enabling Job Accounting	373
Job Accounting Access	374
Setting an Account	375
Adding an Account	375
Restricting the Use of the Machine	376
Editing an Account	377
Deleting an Account	378
Job Accounting for Printing	379
Job Accounting for Scan Using TWAIN	380
Job Accounting for Scan Using WIA	381
Job Accounting for the FAX Transmitted from a Computer	382
Configuring Job Accounting	383
Default Setting	383
Counting the Number of Pages Printed	384
Print Accounting Report	385
Using Job Accounting	386
Login/Logout	386
Unknown User Settings	387
Unknown ID Job	387
Registering Information for a User whose ID is Unknown	388
10 Troubleshooting	389
Regular Maintenance	390
Cleaning	390
Toner Container Replacement	394
Waste Toner Box Replacement	398
Replacing Staples (ECOSYS M3655idn/ECOSYS M3660idn only)	400
Troubleshooting	401
Solving Malfunctions	401
Responding to Messages	406
Adjustment/Maintenance	418
Clearing Paper Jams	419
Clearing a Staple Jam (ECOSYS M3655idn/ECOSYS M3660idn only)	428
11 Appendix	429
Optional Equipment	430
Overview of Optional Equipment	430
Optional Applications	437
Character Entry Method	439
Entry Screens	439
Entering Characters	441
Paper	442
Basic Paper Specifications	442
Choosing the Appropriate Paper	443
Special Paper	446
Specifications	450
Machine	450
Copy Functions	452
Printer Functions	453
Scanner Functions	454
Document Processor	455
Paper Feeder (500-sheet) (Option)	455
Manual Stapler (ECOSYS M3655idn/ECOSYS M3660idn only)	456
Glossary	457