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Scanning Using the Shortcut Key, Registering Your Settings in the Shortcut Key

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Scanning Scanning Using the Shortcut Key 2KUU-04W After placing an original on the machine, use the short cut key and scanning starts. The type of scan (color or black and white), the save destination for the original, and other settings can be registered to the menu items, and originals can be scanned using those settings. This section describes how to register settings in the menu item and scan with it. Registering Your Settings in the Shortcut Key(P. 237) Using the Shortcut Key(P. 238) Registering Your Settings in the Shortcut Key Register the computer that scanned images are saved in and the type of scan to the shortcut key. 1 Display the screen. Home Screen(P. 112) Touch Panel Model Select in the Home screen. 5 Lines LCD Model Press . 2 Select . 3 Select . 4 Select the shortcut key to which you want to register settings. 5 Select the type of connection that is used between the machine and computer. Select this setting to erase registered settings. Select this setting if the machine and computer are connected via USB. Select this setting if the machine and computer are connected via a network. 6 Select the destination computer. 237

Section	Page
Contents	2
Setting Up	10
Main Functions	11
Preparations Required Before Use	12
Preventing Unauthorized Access	14
Setting Up Using the Setup Guide	16
Setting the Date/Time	19
Setting Up the Network Environment	22
Selecting Wired LAN or Wireless LAN	24
Connecting to a Wired LAN	25
Connecting to a Wireless LAN	26
Setting Up Connection Using WPS Push Button Mode	28
Setting Up Connection Using WPS PIN Code Mode	30
Setting Up Connection by Selecting a Wireless Router	32
Setting Up Connection by Specifying Detailed Settings	35
Checking the SSID and Network Key	38
Setting IP Addresses	39
Setting IPv4 Address	40
Setting IPv6 Addresses	43
Viewing Network Settings	46
Configuring Settings for Communication with a Computer	49
Configuring Printing Protocols and WSD Functions	50
Configuring Printer Ports	53
Setting Up Print Server	57
Configuring the Machine for Your Network Environment	60
Configuring Ethernet Settings	61
Changing the Maximum Transmission Unit	63
Setting a Wait Time for Connecting to a Network	64
Configuring DNS	65
Configuring SMB	69
Monitoring and Controlling the Machine with SNMP	71
Configuring SNTP	75
Installing Drivers	77
Configuring Initial Settings for Fax Functions	78
Deciding Which Fax Receive Mode to Use	79
Registering the Fax Number and Unit Name	80
Selecting the Receive Mode	81
Connecting the Telephone Line	82
Configuring Scan Settings	84
Preparing to Use the Machine as a Scanner	85
Procedure for Setting to Send E-Mail	86
Configuring Basic E-Mail Settings	87
Configuring E-Mail Communication Settings	90
Procedure for Setting a Shared Folder as a Save Location	93
Setting a Shared Folder as a Save Location	94
Basic Operations	99
Parts and Their Functions	102
Front Side	103
Back Side	105
Interior	106
Feeder	107
Multi-Purpose Tray	108
Drawer	109
Operation Panel	110
Turning ON the Machine	115
Turning OFF the Machine	116
Using the Operation Panel	117
Basic Screens	118
Home Screen	119
<Status Monitor> Screen	123
Message Display	125
Basic Operation	126
Entering Text	131
Placing Originals	136
Loading Paper	140
Loading Paper in the Drawer	142
Loading Paper in the Multi-Purpose Tray	146
Loading Envelopes	149
Loading Preprinted Paper	151
Specifying Paper Size and Type	153
Specifying Paper Size and Type in the Drawer	154
Specifying Paper Size and Type in the Multi-Purpose Tray	155
Registering a Custom Paper Size	156
Limiting the Paper Sizes Displayed	158
Customizing the Display	159
Customizing the Home Screen	160
Changing the Default Settings for Functions	162
Setting Sounds	163
Entering Quiet Mode	165
Entering Sleep Mode	167
Registering Destinations	169
Registering Destinations in the Address Book	171
Registering Destinations for One-Touch Dial	173
Registering Multiple Destinations as a Group	175
Editing the Registered Destinations in the Address Book	177
Copying	179
Basic Copy Operations	181
Canceling Copies	185
Checking the Copying Status and Log	187
Enhancing and Adjusting Copy Quality	188
Selecting the Type of Original for Copying	189
Adjusting Sharpness for Copying (Sharpness)	190
Useful Copy Functions	192
Copying Multiple Documents onto One Sheet (N on 1)	193
Using <Paper Save Copy>	195
Collating Copies by Page	196
Making ID Card Copies	197
Making Passport Copy	198
Faxing	201
Basic Operations for Sending Faxes	203
Canceling Sending Faxes	210
Receiving Faxes	211
Useful Functions When Sending	215
Recalling Previously Used Settings for Sending (Recall Settings)	216
Sending a Fax after a Phone Call (Manual Sending)	218
Various Receiving Methods	220
Saving Received Documents into the Machine (Memory Reception)	221
Forwarding the Received Documents Automatically	223
Checking Status and Log for Sent and Received Documents	225
Sending Faxes from Your Computer (PC Fax)	227
Sending PC Faxes	228
Printing	231
Printing from a Computer	232
Canceling Prints	234
Checking the Printing Status and Log	236
Scanning	239
Basic Operations for Scanning Originals	241
Scanning and Saving to a Computer	242
Scanning Using the Shortcut Key	244
Sending Data by E-Mail/Saving Data to a Shared Folder	247
Canceling Sending Documents	255
Checking Status and Log for Scanned Originals	257
Scanning Clearly	259
Adjusting Image Quality	260
Adjusting Density	261
Adjusting Sharpness When Scanning (Sharpness)	262
Useful Scanning Functions	263
Adjusting Balance between File Size and Image Quality	264
Recalling Previously Used Settings for Sending/Saving (Recall Settings)	265
Specifying E-Mail Settings	267
Using Your Computer to Scan (Remote Scan)	269
Scanning Documents from an Application	270
Using ScanGear MF	272
Linking with Mobile Devices	274
Connecting with Mobile Devices	275
Connecting via a Wireless LAN Router (LAN Connection)	276
Connecting Directly (Access Point Mode)	277
Utilizing the Machine through Applications	280
Using AirPrint	281
Printing with AirPrint	286
Scanning with AirPrint	289
Faxing with AirPrint	291
If AirPrint Cannot Be Used	293
Using Google Cloud Print	294
Managing the Machine by the Remote Control	296
Managing the Machine	298
Setting Access Privileges	300
Setting the System Manager PIN	301
Setting a Remote UI PIN	303
Configuring the Network Security Settings	305
Restricting Communication by Using Firewalls	307
Specifying IP Addresses for Firewall Settings	308
Specifying MAC Addresses for Firewall Settings	311
Changing Port Numbers	313
Setting a Proxy	314
Configuring the Key and Certificate for TLS	316
Generating the Key and Certificate for Network Communication	318
Generating a Key and Certificate Signing Request (CSR)	321
Registering the Key and Certificate for Network Communication	324
Configuring IEEE 802.1X Authentication Settings	326
Restricting the Machine's Functions	330
Restricting Access to Address Book and Sending Functions	332
Restricting Use of the Address Book	333
Limiting Available Destinations	335
Restricting the Fax Sending Functions	337
Restricting USB Functions	339
Disabling HTTP Communication	340
Disabling Remote UI	341
Managing the Machine from a Computer (Remote UI)	342
Starting Remote UI	343
Checking the Status and Logs	346
Setting Up Menu Options from Remote UI	352
Registering Destinations from Remote UI	355
Saving/Loading Address Book from Remote UI	359
Importing/Exporting Address Book Data with the Supplied Software	361
Updating the Firmware	363
Initializing Settings	366
Setting Menu List	369
<Direct Connection>	370
<Network Settings>	371
<Output Rprt.>/<Output Reports>	382
<Preferences>	383
<Timer Settings>	389
<Common Settings>	393
<Copy Settings>	395
<Fax Settings>	397
<Scan Settings>	408
<Printer Settings>	413
<Adjustment/Maintenance>	423
<System Management Settings>	429
<Toner Delivery Settings>	437
Maintenance	439
Regular Cleaning	441
Cleaning the Exterior	442
Cleaning the Platen Glass	443
Cleaning the Feeder	444
Cleaning the Fixing Assembly	448
Cleaning the Machine Interior	449
Replacing the Toner Cartridge	452
Replacing the Drum Cartridge	456
Checking the Remaining Amount of Consumables	460
Relocating the Machine	461
Viewing the Counter Value	463
Printing Reports and Lists	464
Consumables	469
Troubleshooting	473
Common Problems	475
Installation/Settings Problems	476
Copying/Printing Problems	480
Faxing/Telephone Problems	483
When You Cannot Print Properly	485
Printing Results Are Not Satisfactory	487
Paper Creases or Curls	496
Paper Is Fed Incorrectly	498
A Message or a Number Starting with \	499
Countermeasures for Each Message	500
Countermeasures for Each Error Code	513
Clearing Paper Jams	519
Paper Jams in the Feeder	520
Paper Jams inside the Machine	523
When a Problem Cannot Be Solved	527
Appendix	530
Third Party Software	531
Feature Highlights	532
Going Green and Saving Money	533
Improving Efficiency	535
Going Digital	537
So Much More	539
Specifications	541
Main Unit	542
Feeder	545
Available Paper	547
Fax Function	550
Scan Function	551
Printer Functions	552
Management Functions	554
System Environment	555
Network Environment	557
Manuals and Their Contents	558
Using User's Guide	559
Screen Layout of User's Guide	560
Viewing User's Guide	563
Basic Windows Operations	565
Menu Route Map	573
Notice	574