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Ricoh IM C6500 User Guide - Page 35

Tray/Paper Settings, Basic Settings When Installing, Application Settings, Search All, Change Language

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3. Tray/Paper Settings How to Use the "Settings" Specify the size and type of paper set in the paper tray. See "Tray/Paper Settings", User Guide (Full Version). 4. Basic Settings When Installing You can configure the settings easily when installing the machine. • On the "Settings" screen, you can specify the settings for the items shown below in Wizard format when the machine is moved to a different location or the environment in which the machine is used changes. • Basic Settings • Network Settings • Fax Settings • On the "Scan to Folder Helper", you can easily specify the destination to send the scanned data to a computer. 5. Application Settings Change the settings for the Copier, Document Server, Fax, Printer, and Scanner functions. See "Copier/Document Server Settings Items", "Fax Settings Items", "Printer Settings Items", and "Scanner Settings Items", User Guide (Full Version). 6. Search All You can search for a setting item by entering a keyword. Enter more than one keyword to narrow down the search results. 7. Change Language You can change the language displayed on the control panel. 33

Section	Page
IM C6500/C8000 User Guide Selected Version	1
How to Read the Manuals	3
Symbols Used in the Manuals	3
TABLE OF CONTENTS	4
1. About This Manual	13
Abbreviated Names of Options	13
2. Getting Started	15
Turning On and Off the Power	15
Turning On the Main Power	15
Turning Off the Main Power	16
Energy Saving Mode	16
Guide to Names and Functions of Components	20
Front and Left View	20
Front and Right View	22
Rear and Left View	23
Names and Functions of the Control Panel	24
Touch Panel/Interface	24
LED Indicators	25
Changing the Display Language	27
Confirming the Functions that Are Added in RICOH Always Current Technology	28
Confirming the Version of RICOH Always Current Technology Implemented on the Machine	28
How to Use the Home Screen	29
Intuitive Screen Operation Using Fingertips	31
How to Use the \	34
How to Use the Copy Screen	37
How to Use the Copy Screen (Standard)	37
How to Use the Copy Screen (No Scrolling Screen)	39
Changing the Layout or Display of the Keys of the Copy Function	40
How to Use the Fax Screen	42
Customizing the [Send Settings] Screen	42
How to Use the Scanner Screen	45
Customizing the [Send Settings] Screen	45
Adding a Frequently Used Application or Widget to the Home Screen	48
Adding an Icon/Widget to the Home Screen	49
Creating a Folder to Organize Icons	49
Registering Frequently Used Settings as a Program	51
Registering Settings as a Program	52
Changing the Contents of the Program	53
Logging In from the Control Panel	54
Logging In by Entering the User Name and Password	55
Logging In Using an IC Card	56
Logging In Using a Mobile Device	56
Authenticating Using the User Code	58
Changing the Login Password	58
Placing an Original on the Exposure Glass	60
Placing an Original in the Auto Document Feeder (ADF)	62
3. Copy	67
Basic Procedure for Copying Documents	67
Reserving a Copy Job While Executing Another Copy Job	68
Making Enlarged or Reduced Copies	70
Specifying a Copy Ratio or Size	70
Enlarging or Reducing According to the Paper Size	72
Reducing Slightly to Increase the Margins	74
Duplex Copying	76
Combining and Copying a Multi-page Original onto a Single Sheet of Paper	78
Copying Onto Envelopes	81
Copying Onto Envelopes in the Bypass Tray	81
Copying Onto Envelopes in the Paper Tray	83
Copying in Page Order or for Each Page Number	84
4. Fax	87
Basic Procedure for Transmitting Faxes	87
Registering Fax Numbers in the Address Book	90
Registering a Fax Number and Send Conditions	90
Changing/Deleting the Registered Data Such as Fax Number	92
Displaying a Preview before Sending a Fax	93
Viewing the Transmission Result of Sent Faxes	95
Confirming the Information on the Fax Screen	95
Checking the Result in Communication Result Report	96
Checking the Result in Immediate TX Result Report	97
Checking the Result in Communication Failure Report	97
Checking the Result in Error Report	97
Viewing Memory Storage Report	97
Checking by E-mail	98
Confirming the Information in Web Image Monitor	99
5. Print	101
Installing the Printer Driver by Using Device Software Manager Installer	101
Installing Device Software Manager from the CD-ROM	101
Installing Device Software Manager from the Downloaded File	104
Installing the Printer Driver for Network Connection (Windows)	107
Installing the PCL 6 Printer Driver from the CD-ROM	107
Installing the PostScript 3 Printer Driver from the CD-ROM	110
Installing the PCL 6/PostScript 3 Printer Driver from the Downloaded File	112
Installing the Printer Driver for Windows	113
If the Machine Cannot Be Found	114
Installing the Printer Driver for Network Connection (macOS)	118
Installing the PPD file	118
Registering the Machine in [Print & Scan] or [Printers & Scanners]	119
Specifying the Option Settings	122
Basic Procedure for Printing Documents	124
Printing a Document in Windows	124
Printing a Document in macOS	126
Printing on Both Sides of Paper	129
Specifying 2-sided Print (Windows)	129
Specifying 2-sided Print (macOS)	129
Combining and Printing Multiple Pages on a Single Sheet of Paper	131
Specifying the Combine 2 Originals Function (Windows)	131
Specifying the Combine 2 Originals Function (macOS)	131
Printing on Envelopes	133
Printing Documents Stored in the Printer from the Control Panel	136
Printing from a USB Flash Memory Device or SD Card Directly	137
Printable File Formats	137
Printing from a Memory Storage Device or Scan Application	138
6. Scan	141
Scanning Documents and Sending the Scanned Data by E-mail	141
Basic Procedure for Sending an E-mail	141
Registering the E-mail Destination Specified When Sending an E-mail in the Address Book	143
Scanning Documents and Sending the Scanned Data to a Folder	146
Printing the Check Sheet	146
Confirming the Computer Information (Windows)	147
Creating a Shared Folder (Windows)	148
Confirming the Computer Information (macOS)	151
Creating a Shared Folder (macOS)	152
Registering the Created Shared Folder in the Address Book	154
Basic Procedure for Performing Send to Folder	156
Scanning an Original with Suitable Quality and Density	158
Specifying the File Type or File Name When Scanning a Document	161
Notes about and limitations of file types	163
7. Document Server	165
Storing Documents in Document Server	165
Printing Documents in Document Server	167
Printing a Document with the Settings Specified When Scanned	167
Changing the Print Settings to Print a Document	168
Specifying a Page to Print	169
8. Web Image Monitor	171
Using Web Image Monitor	171
What You Can Do on the Web Image Monitor	172
Web Image Monitor Screen	174
Specifying Web Image Monitor Help	174
9. Adding Paper and Toner	177
Loading Paper into the Paper Tray	177
Fanning the Paper	178
Loading Paper into Tray 1	179
Loading Paper into the A3/11 × 17 Tray Unit	181
Loading Paper into Trays 2 and 3	182
Loading Tab Stock into Trays 2 and 3	185
Loading Paper into the Bypass Tray	186
Loading Tab Stock into the Bypass Tray	188
Loading Paper into the Banner Paper Guide Tray	189
Closing the Banner Paper Guide Tray	193
Loading Paper into the Large Capacity Tray (LCT)	195
Loading Paper into the Wide LCT	197
Loading Tab Stock into the Wide LCT	201
Loading Paper with a Vertical Size of 100.0 mm to 139.2 mm in Wide LCT	202
Loading B5 Vertical or Larger Paper in Wide LCT	204
Loading Paper into the Interposer	207
Loading Paper into the Twin Interposer	208
Specifying the Paper Size That Is Not Automatically Detected	210
Specifying a Custom Size Paper Using the Control Panel	211
Specifying Paper Type and Thickness Settings	212
Recommended Paper Sizes and Types	215
Tray 1	215
Tray 1 (A3/11 × 17 tray unit)	215
Trays 2 and 3	216
Bypass Tray	218
Large Capacity Tray	221
Extension Unit (for LCT)	221
Wide LCT	222
Interposer	225
Twin Interposer	226
Notes on Special Paper	228
Paper Thickness for Each Paper Weight	228
Unusable Paper	229
Paper Storage	230
Saving Printouts	230
Thick Paper Orientation and Recommended Status	231
Envelope Orientation and Recommended Status	232
Using the Copy Function	233
Using the Printer Function	233
Loading Orientation-fixed Paper or Two-sided Paper	235
Copying onto Letterhead Paper	235
Printing onto Letterhead Paper Using the Printer Driver	236
Recommended Original Size and Weight	237
Replacing the Toner	239
Precautions When Storing Toner	240
Precautions When Replacing the Toner	240
Disposing Exhausted Toners	241
Replenishing the Staples	243
Replacing the Waste Toner Bottle	244
Precautions When Replacing the Waste Toner Bottle	244
Disposing the Used Waste Toner Bottle	246
10. Troubleshooting	247
Alert Sounds	247
Checking the Indicators, Icons, and Messages on the Control Panel	249
When an Icon Is Displayed with a Message	249
When the [Check Status] Indicator Is Lit or Flashing	251
When the Machine Cannot Be Operated	253
When the Machine Does Not Respond Correctly to an Operation on the Control Panel	253
When the Machine Does Not Respond Correctly to an Operation from a Computer	257
When a Message Appears and the Machine Cannot Be Operated	259
When a Message Appears While Using the Copy Function	262
When a Message Appears While Using Document Server	264
When a Message Appears While Using the Fax Function	266
Messages that Appear During Operation or When Sending/Receiving a Fax Cannot Be Performed	266
Messages that Appear When the Machine Cannot Connect to the Network	267
Messages Displayed When the Remote Fax Function Is Unavailable	276
When a Message Appears While Using the Printer Function	280
Messages that Appear without Error Codes	280
Messages that Appear with Error Codes	292
When a Message Appears While Using the Scanner Function	294
Messages that Appear on the Control Panel	294
Messages that Appear on the Computer	300
When Other Messages Appear	306
Messages that Appear When Machine Login Fails	308
Messages that Appear When Logging in to the Machine Using an IC Card Fails	315
Messages that Appear When the LDAP Server Is Unavailable	316
Messages that Appear When There Is a Problem with the Certificate	317
Messages that Appear When an Application Site Cannot Be Used	318
11. Specifications for The Machine	321
Model-Specific Information	321
List of Specifications for Standard Functions	322
Specifications for the Main Unit	322
Specifications for the Document Server	331
Specifications for Printer	332
Specifications for Scanner	333
Specifications for Auto Document Feeder	337
List of Specifications for External Options	339
Specifications for Finisher SR4140	339
Specifications for Finisher SR4150	343
Specifications for Booklet Finisher SR4160	345
Specifications for Copy Tray	349
Specifications for Punch Unit (Finisher SR4140)	350
Specifications for Punch Unit (Finisher SR4150, Booklet Finisher SR4160)	351
Specifications for Interposer	352
Specifications for Twin Interposer	352
Specifications for Mailbox	352
Specifications for Multi-Folding Unit FD4010	354
Specifications for Multi-Folding Unit FD4020	355
Specifications for Output Jogger	356
Specifications for Large Capacity Tray (LCT)	357
Specifications for Wide Large Capacity Tray	357
List of Specifications for Internal Options	359
Specifications for Facsimile	359
Specifications for IEEE 1284 Interface Board	364
Specifications for Wireless LAN Board	364
Specifications for Device Server Option	365
The Setting Values of the Transmission Function	366
Send Email	366
Send to Folder	367
Broadcast Transmission	368
Printable Area and Margin	369
Machine Options	370
Guide to Functions of the Machine’s External Options	370
Guide to Functions of the Machine’s Internal Options	375
Special Notes When Using External Options	378
Precautions for Using the Finisher	378
Removing Prints from Finisher SR4140 during Printing	379
Removing Prints from Finisher SR4150/Booklet Finisher SR4160 during Printing	379
When Using the Z-fold Function with Multi-Folding Unit FD4020	380
Functions Requiring Optional Configurations	384
Copy Function	384
Facsimile Functions	385
Printer Function	386
Scanner Function	387
Interface	388
Function Compatibility	389
12. Legal and Contact Information	391
Environmental Regulations	391
ENERGY STAR Program(mainly North America)	391
Energy Saving Functions	391
User Information on Electrical and Electronic Equipment (mainly Europe)	393
Users in the countries where this symbol shown in this section has been specified in national law on collection and treatment of E-waste	393
All Other Users	393
For Turkey only	393
Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe)	394
Environmental Advice for Users (mainly Europe)	394
Users in the EU, Switzerland and Norway	394
Notes to users in the state of California (Notes to Users in USA) (mainly North America)	395