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Oki CX4545MFP TopAccess Guide - Page 195

Setting up Fax Destination, Setting up Fax Folder

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8.[Administration] Tab Page 8 [Administration] Tab Page Item name 10 Retype Password Description Enter the same password again for a confirmation.  Setting up Fax Destination You can configure a network folder to store documents that are sent using the Fax driver with the Save as file option enabled. 1 2 Item name Description 1 Do not allow any network folder to Select this to not allow any network folders to be used as Save as file destinations for Faxes be used as a destination documents. When selected, users can only save an Fax document with the Save as file option enabled to local storage. 2 Use Network Folder Destination Select this to allow network folders to be used as Save as file destinations for Fax documents. When selected, set the Fax Folder settings to specify which network folder to use.  Setting up Fax Folder In the Fax Folder, you can specify in which network folder Fax documents are saved. 1 2 3 4 5 6 7 Item name 1 Protocol 2 Server Name 3 Port Number(Command) Description Select the protocol for uploading an Fax document to a network folder.  SMB - Select this to send an Fax document to the network folder using the SMB protocol.  FTP - Select this to send a file to the FTP server.  FTPS - Select this to send a file to the FTP server using FTP over SSL.  NetWare IPX/SPX - Select this to send a scanned file to the NetWare file server using the IPX/SPX protocol.  NetWare TCP/IP - Select this to send a scanned file to the NetWare file server using the TCP/IP protocol. When you select [FTP] as the protocol, enter the FTP server name or IP address where an Fax document will be sent. For example, to send an Fax document to the "ftp://192.168.1.1/ user/scanned" FTP folder in the FTP server, enter "192.168.1.1" in this box. When you select [NetWare IPX/SPX] as the protocol, enter the NetWare file server name or Tree/Context name (when NDS is available). When you select [NetWare TCP/IP] as the protocol, enter the IP address of the NetWare file server. Enter the port number to be used for controls if you select [FTP] as the protocol. Generally "" is entered for the control port. When "-" is entered, the default port number, that is set for FTP Client by an administrator, will be used. If you do not know the default port number for FTP Client, ask your administrator and change this option if you want to use another port number. [Setup] Item list 193

Section	Page
CONTENTS	5
Overview	9
TopAccess Overview	10
TopAccess Conditions	11
Accessing TopAccess	12
Accessing TopAccess by entering URL	12
Accessing TopAccess from Network Map (Windows Vista/Windows 7/Windows Server 2008)	14
With Unidentified Network (Windows Vista)	14
With Unidentified Network (Windows 7)	17
Accessing TopAccess from Network Map	20
TopAccess screen descriptions	23
Access policy mode	24
[Device] Tab Page	27
[Device] Item list	28
Displayed icons	30
[Job Status] Tab Page	31
[Job Status] Tab Page Overview	32
[Print Job] Item list	32
[Recovery Information] screen	33
[Fax/InternetFax Job] Item list	34
[Scan Job] Item list	35
[Job Status] How to Set and How to Operate	36
Displaying print jobs	36
Deleting jobs	37
Deleting private print jobs and hold print jobs	37
Releasing print jobs	38
Checking recovery information	38
[Logs] Tab Page	39
[Logs] Tab Page Overview	40
[View Logs] Item list	40
Print Log	40
Transmission Journal	41
Reception Journal	42
Scan Log	43
Message Log <access policy mode>	45
[Export Logs] Item list <access policy mode>	46
[Log Settings] Item list <access policy mode>	47
Log Authentication	47
Log size	48
[Logs] How to Set and How to Operate	49
Displaying job logs	49
Exporting logs	50
[Registration] Tab Page	51
[Registration] Tab Page Overview	52
[Template] Item list	52
[Template Groups] screen	52
Public Template Groups	53
Private Template Groups	54
[Group Properties] screen	55
[Private Templates] screen	56
Group Information	56
Template list	56
[Change Group Password] screen	57
[Template Properties] screen	58
Private template settings	59
Panel Setting (Private template)	59
Destination Setting (Private template)	60
InternetFax Setting (Private template)	66
Fax Setting (Private template)	66
Email Setting (Private template)	68
Save as file Setting (Private template)	70
Box Setting (Private template)	73
Store to USB Device Setting (Private template)	73
Scan Setting (Private template)	75
Extended Field settings	77
Extended Field Properties	77
Password Setting	77
[Address Book] Item list	78
[Address Book] screen	78
Contacts	78
Group	79
[Contact Property] screen	79
[Fax Setting] screen	80
[Search Contact] screen	81
[Search Address List] screen	81
[Group Properties] screen	82
[Inbound FAX routing] Item list	83
[Inbound FAX routing] screen	83
[MailBox Properties] screen	84
MailBox Setting (Mailbox)	85
Destination Setting (Mailbox)	86
InternetFax Setting (Mailbox)	86
Relay End Terminal Report (Mailbox)	86
Save as file Setting (Mailbox)	87
Email Setting (Mailbox)	87
Box Setting (Mailbox)	87
[Registration] How to Set and How to Operate	88
Managing templates	88
Registering and editing private template groups	88
Registering or editing templates	91
Displaying public templates	95
Managing address book	96
Managing contacts in the Address Book	96
Adding, editing, and deleting contacts manually	96
Adding new contacts from the LDAP server	99
Managing groups in the Address Book	100
Managing mailboxes	102
Setting up mailboxes.	102
[Counter] Tab Page	105
[Counter] Tab Page Overview	106
[Counter] Item list	106
[Total Count] screen	106
Print Counter/Print Counter(small paper)/Print Counter(large paper)	107
Scan Counter/Scan Counter(small paper)/Scan Counter(large paper)	107
[Department Management] screen	108
[Department Counter] screen <access policy mode>	108
[Department Information] screen	109
[User Counter] screen <access policy mode>	110
[User Information] screen <access policy mode>	111
[Counter] How to Set and How to Operate	113
Viewing counters	113
Displaying the total counter	113
Displaying the department counter	114
[User Management] Tab Page	115
[User Management] Tab Page Overview	116
[User Accounts] Item list <access policy mode>	116
[Search User Account] screen	117
[Create User Information] screen	118
[Enter Password] screen	119
[User Information] screen	120
[Role Assignment] screen	122
[Group Assignment] screen	122
[Group Management] Item list <access policy mode>	123
[Create Group Information] screen	123
[Group Information] screen	124
[Role Management] Item list <access policy mode>	125
Default roles and privileges	125
[Create New Role] screen	127
[Edit Role] screen	129
[Department Management] Item list <access policy mode>	130
[Department Information] screen	131
[Department Information] (Edit) screen	132
[Export/Import] Item list <access policy mode>	134
Export	134
Import	136
[Administration] Tab Page	137
[Setup] Item list	138
General settings	138
Setting up Device Information	139
Setting up Functions	140
Setting up e-Filing Notification Events	140
Setting up Job Skip Control	141
Setting up Restriction on Address Book Operation by Administrator	141
Setting up Confidentiality Setting	141
Setting up Energy Save	142
Setting up Date & Time	143
Setting up SNTP Service	143
Setting up Daylight Savings Time Setting	144
Setting up WEB General Setting	144
Network settings	145
Setting up TCP/IP	145
Setting up Filtering	147
Setting up IPv6	149
Setting up IPX/SPX	150
Setting up AppleTalk	150
Setting up Bonjour	151
Setting up LDAP Session	151
Setting up DNS Session	152
Setting up DDNS Session	153
Setting up SMB Session	155
Setting up NetWare Session	157
Setting up HTTP Network Service	158
Setting up SMTP Client	159
Setting up SMTP Server	161
Setting up POP3 Network Service	162
Setting up FTP Client	163
Setting up FTP Server	164
Setting up SLP Session	165
Setting up SNMP Network Service	166
[Create SNMP V3 User Information] screen	168
Setting up Web Services Setting	169
Setting up LLTD Session	170
Setting up Wake Up Setting	170
Setting up IP Security	172
[Add Filter] / [Modify Filter] screen	173
[Add Manual Key] / [Modify Manual Key] screen	175
[Add IKE] / [Modify IKE] screen	177
[Add Profile] / [Modify Profile] screen	179
[Add Policy] / [Modify Policy] screen	181
Copier settings	182
Setting up Default setting	182
Setting up Copy Job Enforcement Continue	184
Fax settings	185
Setting up Fax Setting	185
Save as File settings	188
Setting up Local Storage Path	188
Setting up Storage Maintenance	189
Setting up Destination	189
Setting up Folder Name	189
Setting up Format	190
Setting up Single Page Data Saving Directory	190
Setting up File Composition	191
Setting up User Name and Password at User Authentication for Save as File	191
Setting up Searching Interval	191
Setting up Remote 1 and Remote 2	192
[Remote Setting List] screen	193
[Remote Setting] screen	194
Setting up Fax Destination	195
Setting up Fax Folder	195
Email settings	197
Setting up Email Setting	197
InternetFax settings	199
Setting up InternetFax Setting	199
Printer/e-Filing settings	200
Setting up Printer/e-Filing Job Enforcement Continue	200
Printer settings	201
Setting up General Setting	201
Setting up Default Raw Job Setting	202
Setting up Raw Job Setting	203
[Add New LPR Queue]/[Edit] screen	203
Print Service settings	205
Setting up Raw TCP Print	205
Setting up LPD Print	205
Setting up IPP Print	206
Setting up FTP Print	207
Setting up NetWare Print	207
Setting up Email Print	208
ICC Profile settings (supported models only)	209
Setting up RGB Source Profile	209
Setting up CMYK Source Profile	209
Setting up Destination Profile	210
Print Data Converter settings	211
Embedded Web Browser settings	212
Setting up Home Page Setting	212
Setting up Proxy Setting	212
Setting up Server Registration Setting	213
Setting up URL List for Menu Screen	213
[Add New URL] screen	213
Off Device Customization Architecture settings	214
Setting up Network	214
Setting up Configuration	214
Version	215
[Setup] How to Set and How to Operate	216
Setting up General settings	216
Setting up Network settings	218
SNMP V3 settings	220
Registering or editing SNMP V3 user information	220
Exporting SNMP V3 user information	222
Deleting SNMP V3 user information	224
Setting up Copier settings	226
Setting up Fax settings	228
Setting up Save as file settings	230
Setting up E-mail settings	232
Setting up InternetFax settings	234
Setting up Printer/e-Filing settings	236
Setting up Printer settings	237
Setting up Raw Job Setting	238
Setting up Print Service settings	240
Setting up ICC Profile settings (supported models only)	242
Configuring the source profile	244
Setting up Print Data Converter settings	249
Configuring the EWB function	251
Registering a server	251
Deleting a server	252
Setting up Off Device Customization Architecture settings	253
Displaying version information	254
[Security] Item list	255
Authentication settings	255
Setting up Department Setting	256
Setting up User Authentication Setting	257
Windows Domain Authentication	258
LDAP Authentication	259
Setting up Email Authentication	259
SMTP	260
LDAP	260
Setting up Email Address Setting	261
Restriction Setting for Destination	262
[Restriction Setting for Destination] screen	262
Setting up Single Sign On Setting	262
Setting up Home Directory Setting	263
Certificate management settings	264
Setting up Device Certificate	264
[Create self-signed certificate] screen	265
Setting up Client Certificate	265
[Create Client Certificate] screen	266
Setting up Certificate Setting	266
Setting up CA Certificate	267
Setting up Certificate Files	267
Password Policy settings	268
Setting up Policy for Users	268
Setting up Policy for Administrator,Auditor	269
Setting up Policy for e-Filing Boxes,Template Groups,Templates,SecurePDF, SNMPv3, Cloning	270
[Security] How to Set and How to Operate	271
Installing IPsec certificate	271
Installing IPsec certificate	272
Deleting an imported IPsec certificate	273
Installing IPsec certificate automatically	274
Deleting IPsec certificate installed automatically	275
Installing a device certificate	276
Creating/exporting a self-signed certificate	277
Installing an imported device certificate	279
Deleting an imported device certificate	280
Installing a device certificate automatically	281
Deleting a device certificate installed automatically	282
Creating/Exporting a client certificate	283
Installing CA certificate	285
Installing CA certificate	285
Deleting CA certificate	286
[Maintenance] Item list	287
Upload Software settings	287
Remove Software settings	288
Create Clone File settings	288
Setting up Clone File	289
Setting up Category Setting	289
Install Clone File settings	290
Setting up File Upload	290
Setting up Clone File Information	290
Setting up Setting data included in Clone File	291
Import settings	291
Setting up Address Book	291
Setting up MailBoxes	292
Setting up Template	292
Setting up Combined (Template + Address Book + MailBoxes)	292
Export settings	293
Setting up Address Book	293
Setting up MailBoxes	293
Setting up Template	294
Setting up Combined (Template + Address Book + MailBoxes)	294
Delete Files settings	294
Directory Service settings	295
[Directory Service Properties] screen	295
Notification settings	297
Setting up Email Setting	297
Setting up System Message Notification Events	298
Setting up Job Notification Events	299
Languages settings	300
Setting up Install Language Pack	300
Setting up Current Language Pack List	301
Setting up Default Setting for PanelUI	301
System Updates settings	302
Setting up Install Software Package	302
Setting up Current Software List	302
Reboot settings	302
[Maintenance] How to Set and How to Operate	303
About the maintenance functions	303
Uploading the client software	304
Removing the client software	306
Deleting the data from local folder	307
Managing directory service	308
Setting up notification	310
Importing and exporting	312
Importing the address book data	312
Exporting the address book data	314
Rebooting the equipment	316
[Registration] ([Administration] tab) Item list	317
Public Template settings	317
Setting up Panel Setting (Public template)	317
Setting up Destination Setting (Public template)	317
Setting up InternetFax Setting (Public template)	317
Setting up Fax Setting (Public template)	317
Setting up Email Setting (Public template)	318
Setting up Save as file Setting (Public template)	318
Setting up Box Setting (Public template)	318
Setting up Store to USB Device Setting (Public template)	318
Setting up Scan Setting (Public template)	318
Setting up Extended Field Settings	318
Public Menu	319
[Select Menu Type] screen	320
[Select Template Group] screen	320
[Select Template] screen	321
[Select URL] screen	321
Fax Received Forward and InternetFAX Received Forward settings	322
Setting up Document Print (Fax/InternetFax Received Forward)	322
Setting up Destination Setting (Fax/Internet Fax Received Forward)	323
Setting up InternetFax Setting (Fax/Internet Fax Received Forward)	324
Setting up Save as file Setting (Fax/InternetFAX Received Forward)	325
Setting up Email Setting (Fax/InternetFAX Received Forward)	329
Setting up Box Setting (Fax/InternetFAX Received Forward)	331
Extended Field Definition	332
[Extended Fields] screen	333
Setting up Definition Information	333
Setting up Extended Field settings	333
[Extended Fields Properties] screen	334
[Definition Properties] screen	335
XML Format File	336
Setting up Import XML Format File	336
Setting up Delete XML Format File	336
[Registration] ([Administration] tab) How to Set and How to Operate	337
Registering public templates	337
Creating or editing public templates	337
Resetting public templates	340
Registering Fax and Internet Fax received forward	343
Registering the Fax or Internet Fax received forward	343
Setting up Destination Setting (Fax/Internet Fax Received Forward)	345
[My Account] Tab Page	351
[My Account] Tab Page Overview	352
[My Account] Item list	352
[Change Password] screen	353
[Menu Setting] screen	354
[Select Menu Type] screen	354
[Select Template Group] screen	355
[Select Template] screen	355
[Select URL] screen	356
[Confirm Permission] screen	356
Functional Setups	357
Setting up Meta Scan Function	358
Procedure for using Meta Scan	358
Checking Meta Scan Enabler (optional)	358
Editing XML format file	359
Variables of XML format files	359
Default XML file format	361
Setting for saving meta data	362
Registering XML format file	363
Registering Extended Field Definition	364
Registering templates for Meta Scan	367
Meta Scan	370
Checking logs of Meta Scan	370
APPENDIX	371
Installing Certificates for a Client PC	372

Match case Limit results 1 per page

8.[Administration] Tab Page

[Setup] Item list

193

8 [Administration] Tab Page



Setting up Fax Destination

You can configure a network folder to store documents that are sent using the Fax driver with the Save as file option

enabled.



Setting up Fax Folder

In the Fax Folder, you can specify in which network folder Fax documents are saved.

Retype Password

Enter the same password again for a confirmation.

Item name

Description

Do not allow any network folder to

be used as a destination

Select this to not allow any network folders to be used as Save as file destinations for Faxes

documents. When selected, users can only save an Fax document with the Save as file

option enabled to local storage.

Use Network Folder Destination

Select this to allow network folders to be used as Save as file destinations for Fax

documents. When selected, set the Fax Folder settings to specify which network folder to

use.

Item name

Description

Protocol

Select the protocol for uploading an Fax document to a network folder.



SMB

— Select this to send an Fax document to the network folder using the SMB

protocol.



FTP

— Select this to send a file to the FTP server.



FTPS

— Select this to send a file to the FTP server using FTP over SSL.



NetWare IPX/SPX

— Select this to send a scanned file to the NetWare file server using

the IPX/SPX protocol.



NetWare TCP/IP

— Select this to send a scanned file to the NetWare file server using

the TCP/IP protocol.

Server Name

When you select [FTP] as the protocol, enter the FTP server name or IP address where an

Fax document will be sent. For example, to send an Fax document to the "ftp://192.168.1.1/

user/scanned" FTP folder in the FTP server, enter "192.168.1.1" in this box.

When you select [NetWare IPX/SPX] as the protocol, enter the NetWare file server name or

Tree/Context name (when NDS is available).

When you select [NetWare TCP/IP] as the protocol, enter the IP address of the NetWare file

server.

Port Number(Command)

Enter the port number to be used for controls if you select [FTP] as the protocol. Generally "-

" is entered for the control port. When "-" is entered, the default port number, that is set for

FTP Client by an administrator, will be used. If you do not know the default port number for

FTP Client, ask your administrator and change this option if you want to use another port

number.

Item name

Description