Xerox 2121L User Guide

Xerox 2121L - FaxCentre B/W Laser Manual

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  • Xerox 2121L | User Guide - Page 1
    FaxCentre 2121/2121L User Guide Part Number: - 252780989 Version: - 3.0 06.11.15
  • Xerox 2121L | User Guide - Page 2
    Welwyn Garden City Hertfordshire AL7 1BU ENGLAND ©2006 by Xerox Corporation. All rights reserved. Copyright protection claimed includes all , screen displays, looks etc. Xerox®, and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of
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    2-2 Unpacking the machine parts 2-4 Machine Overview 2-6 Installing the removable parts 2-7 Installing the paper tray 2-7 Installing the paper output tray 2-7 Installing the document feed tray 2-8 Installing the original document output tray 2-9 Loading paper 2-9 Loading paper manually 2-10
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    4-14 Network type 4-14 Line user mode 4-14 Recording the line 2 number (2121L 4-15 Selecting the manual transmission mode line 4-15 Dialling prefix 4-16 Call monitoring 4-17 Stopping a call in progress 4-17 Call reports and logs 4-17 Message service and the Internet 4-18 Initialization
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    Sending 6-1 Document positioning 6-1 Printing the functions list 6-17 Printing the machine settings 6-17 Short Dial 6-18 Font FAX 6-27 MBX management 6-28 7 Maintenance 7-1 Maintenance 7-1 General 7-1 Consumables 7-1 Replacing the consumables (toner and drum 7-2 Cleaning 7-13 Service
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    Communication errors 7-15 Printer errors 7-19 Scanner faults 7-22 Miscellaneous faults 7-22 Machine packing and transportation 7-23 Specifications 7-24 Machine Specifications 7-24 1-4
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    empty Blinking: toner near end, toner low 8 Fax reception icon: * On: reception enabled * Blinking: unprinted document(s) in memory or being received * Off: reception disabled 9 key: contrast adjustment 10 key: SMS transmission 11 key: access to directory and quick-dial numbers 12 key
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    ii
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    operation of your product. The safety testing and performance of this product have been verified using XEROX materials only. Follow all warnings and instructions marked on, or supplied with the product. This WARNING mark alerts users to the possibility of personal injury. This WARNING mark alerts
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    documentation supplied with the product. Do not carry out any maintenance on this product that is not described in the customer documentation power when the machine is not in use. The machine may be left aerosol cleaners. Follow the instructions in this User Guide for proper cleaning methods.
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    . • Do not put your hands into the fuser area, located just inside the exit tray area, as you may be burned. • This equipment is to be used on an appropriate branch circuit/electrical outlet. If this machine needs to be moved to a different location, contact a Xerox service representative or your
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    customer operation and maintenance. Ozone Safety Information the Xerox Service Provider. For Consumables Store all consumables in accordance with the instructions given on the package or container. • Keep all consumables away from the reach of children. • Never throw toner, toner cartridges or toner
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    Class B digital device, pursuant to part 15 of the FCC Rules. These used in accordance with the instructions, may cause harmful interference turning the equipment off and on, the user is encouraged to try to correct the mark applied to this product symbolizes Xerox's declaration of conformity with the
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    norme NMB-003 du Canada. US Regulatory Information for the Fax Kit option Model Number: XRX-FAXK IT Fax Send Header Requirements: The Telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number
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    information, please contact the Xerox Welcome Center telephone number 800-821-2797. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. Repairs to the machine and fax kit should be made only
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    line, ensure the installation of this Xerox equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer. Canadian Regulatory Information for the Fax Kit option Model Number: XRX-FAXK IT This
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    Finland Ireland Portugal In the event of problems, you should contact your local Xerox representative in the first instance. This product Area. This product provides an user-adjustable setting of the country code. Refer to the customer documentation for this procedure. Country codes should
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    revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes.) Postage Stamps, cancelled or uncancelled court record Registrant's previous military service Registrant's physical or mental condition NOTE: Exception: US Army and Navy discharge certificates
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    is ordered by the head of such Department or Bureau). CAUTION: Copying of the following is also prohibited in certain states: automobile licences, driver's licenses, and automobile Certificates of Title. This list is not all-inclusive. In case of doubt, consult your attorney. Cyprus Czech Republic
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    to promote energy-efficient copiers, printers, fax, multi function machine, personal computers, and monitors. Reducing Canada Environmental Choice Terra Choice Environmental Serviced, Inc. of Canada has verified in the Environmental Choice program, Xerox Corporation has determined that this product
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    Safety & Environment exhibit compatibility with recycled supplies. Currently, Environmental Choice has more than 1600 approved products and 140 licensees. Xerox has been a leader in offering EcoLogo approved products. 1-13
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    ) Some equipment may be used in both a domestic/household and a professional/ business application. If you are managing the disposal of your Xerox product, please note that the product contains lead, mercury, and other materials whose disposal may be regulated due to environmental considerations in
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    equipment take back and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment. If you are managing the disposal of
  • Xerox 2121L | User Guide - Page 24
    Safety & Environment 1-16
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    correct location helps to ensure that your machine provides you with the long service life for which it is designed. Check inches (25 centimetres) for easier opening of the upper cover; • close to a grounded power outlet (refer to the safety instructions in the Safety & Environment chapter); • is not
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    . • Always unplug the power cable if you do not plan to use the machine for a long time. • Never try to remove any secured panels or covers. danger of electrical shock from high-voltage circuits. • Never try to modify the machine. Doing so may cause fire or electrical shock. • Never place any heavy
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    dealer. Failure to take this immediate action may cause fire or electrical shock. • Should the machine emit unusually high amounts of heat, smoke, an unusual odour, or noise, immediately power off, not reload paper as the ink or toner deposited on that paper might damage the printing system of your
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    the packing materials and check for the parts shown below. 1: Document output tray 2: Printer output tray 3: Paper feed tray 4: AC power cable (depending on country) 5: Telephone line cable (depending on country) 6: Machine 7: Document feed tray 8: User Documentation 9: CD ROM Kit Companion Suite
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    ¾ Pull out the two pads from the paper feed inlet. Installing your machine ¾ Move the paper size guides to one side and pull out the plastic tab and the shipping tape from the paper feed inlet. 2-5
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    your machine Machine Overview Document feed tray Adjustable paper guide Scanner release button On/Off switch Second cassette paper tray (500 pages) Chip card reader Telephone line socket Telephone cable Scanner Control Panel Document output tray Paper output tray Machine Paper feed tray Second
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    right guides and gently push the tray in until it stops (as illustrated below). ¾ Install the tray cover. Installing the paper output tray ¾ With both hands, slightly bend the center part of the tray upwards in order to insert its clips into the slots located on the upper part of the machine. 2-7
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    Installing your machine ¾ Release the tray so that it recovers its initial shape. Installing the document feed tray ¾ Insert the base of the document feed tray into the two slots located behind the control panel on the back of the machine. 2-8
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    Installing your machine Installing the original document output tray ¾ Insert the document output tray into the two slots located just below the control panel on the front of the machine. Loading paper ¾ Move the paper size guide to one side. ¾ Place a stack of paper into the tray. In case of
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    tray cover into place. CAUTION: Do not load paper while the machine is printing. Loading paper manually When printing on special paper, such as 60 to 160 g/m² max. color paper or transparent film (laser printer compatible), load the paper manually, one sheet at a time: ¾ Adjust the paper size guides
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    unit. Make sure to align the coupling pins of the base unit with the holes located underneath the machine. Installing your machine 3 Remove the cover from tray 2. 4 Press down on the paper lifting plate located inside of tray 2 until it locks. 5 Place a stack of up to 500 sheets of paper into
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    Installing your machine CAUTION: Use both hands to remove or replace tray 2 to avoid damaging the cassette. Connections Key to the diagram: A: Telephone line socket B: AC power socket C: LAN socket 1: Phone cable (model depending on country) 2: AC power cable (model depending on country) 2-12
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    model). Plug one end of the LAN cable (as provided by your network administrator) into port (C) of your machine and the other end into the local network port dedicated to your machine. Power line connection and switch-on CAUTION: Refer to safety procedures in the Safety & Environment Chapter. ¾ Plug
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    Installing your machine 2-14
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    3 Getting started Navigation methods Presentation The navigator provides access to the screen menus. The navigator Use the 5 keys on the navigator to move within the menus. 3-1
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    Getting started Menu Navigation To Enter the main menu. Use key Symbol used M Select the next line in a menu. Select the previous line in a menu. Confirm entry and go to the following menu. OK Return to the previous menu. Confirm and exit from the current menu. Exit without confirming from
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    • Direct function access. Menu-driven access Print the Functions List to find the number of a function. ¾ Press the M key, to display the functions menu. arrows to move the cursor in front of the required function. 4 SMS SERVICE 5 PRINT ¾ Press OK to confirm your selection. ¾ Use the or navigator
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    Setup Functions M 21 OK - DATE/TIME M 211 OK MODIFY M 212 OK AM/PM M 22 OK - NUMBER/NAME M 23 OK - SEND M 231 OK SEND REPORT M 232 OK MEMORY SEND M 233 OK ECO PER p. 4-2 AM or PM p. 4-2 Enter your name and your number p. 4-2 Transmission settings Print the transmission report (see M 381 OK
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    the dialling prefix p. 4-4 LAN settings Select the configuration mode p. 4-11 IP address of the machine p. 4-12 Sub-network mask p. 4-12 Gateway address p. 4-12 IEEE address of the machine (view p. 4-12 only) NetBIOS name 1 p. 4-12 NetBIOS name 2 Address of the NetBIOS name server
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    during the economy period Polling request Page p. 6-4 p. 4-5 p. 6-20 Deposit a document p. 6-19 Send to a mailbox p. 6-29 Poll a mailbox p. 6-30 Broadcast transmission p. 4-7 Control of fax answering machine Print fax messages stored in the memory Activate or deactivate the answering
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    SMS service / SMS parameters p. 4-26 Automatically print SMS p. 4-26 Beep on SMS reception mode p. 4-26 Show/hide sender name p. 4-26 Machine address p. 4-26 SMS servers settings p. 4-29 Number of main SMS centre p. 4-29 Transmission number p. 4-29 Reception number p. 4-29 Number of
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    Create and modify a mailbox (MBX) p. 6-28 M 72 OK - DEPOSIT MBX Deposit a document into a MBX p. 6-29 M 73 OK - PRINT MBX Print the contents of a M 81 OK - LOCK M 811 OK LOCKING CODE M 812 OK LOCK KEYBD M 813 OK LOCK NUMBER M 814 OK LOCK PARAMET M 815 OK LOCK SMS M 82 OK - COUNTERS M 821 OK SENT
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    of consumables p. 7-2 Scan To settings Scanned document send to PC application Scanned document send to FTP server Setting department codes p. call number ISP identifier ISP password Message service parameters p. 4-19 Message service identifier Message service password Message service E-
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    Getting started Main menu 9: Internet Functions Function description Page M 9233 OK DNS 1 Primary DNS M 9234 OK DNS 2 M 924 OK SMTP AUTHENT. M 9241 OK ACTIVATION M 93 OK - IMMED ACCES M 94 OK - SETTINGS Secondary DNS SMTP authentication access parameters SMTP authentication activation
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    the necessary fields. Access to the Web server ¾ Open a Web browser from a PC registered on the network. ¾ Enter the IP address of the machine in the address field. ¾ Press Enter. to confirm. ¾ The Welcome window is displayed. Select the interface language. ¾ Modify the settings on the screen
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    to confirm. Your fax number/your name Set the machine to SENDING HEADER (refer to Technical parameters on page 4-7) and enter your details to print your fax number on all outgoing documents. To save your fax number and your name: M 22 OK - SETUP / NUMBER/NAME ¾ Enter your fax number (20 digits max
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    's PABX. It allows you to program an additional automatic local prefix (to be defined) so the machine can automatically exit the company's telephone network system, but only when: • the company's internal numbers, where a prefix is not required, is no longer than the minimum length, • the external
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    Change the default value for the minimum length of the company's external numbers and press OK to confirm. The minimum length will range between 1 Document feed type Choose the way to input the documents: • from memory, transmission will take place only after the original is scanned into the machine
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    ¾ Enter the call number and press OK to confirm. M 32 OK - FAX / ECO TRANS. Before reception Fax answering machine The Fax answering machine stores confidential documents rather than printing them. The "Message Fax" indicator light displays the status of the Fax answering machine: • Light on: the
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    NBR OF COPIE ¾ Enter the number of prints and press OK to confirm. When a document is received, the fax will print the number of copies requested. Relay broadcast The fax machine can transmit a document via a remote fax with a precise relay list. Both the fax and the remote fax must have the relay
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    as an option, depending on model) selects the machine to receive the documents: • fax • PC • PC if available, fax otherwise. For more details, please refer to the instruction manual provided with the software kit. Technical parameters The fax is preset by default. Reset the technical parameters to
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    delay: the machine will switch to standby after a period (in minutes) of inactivity. 10 - RX HEADER 1 - WITH 2 - WITHOUT If this parameter is on, all documents received by the fax will include the sender's header with their name, number (if available) fax print date and the page number. 11 - RX
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    - WITHOUT 74 - ERASE MAILBOX 1 - WITH 2 - WITHOUT Description The time in minutes between sends and re-sends of a job. This affects Delayed Faxes, Scan to E-mail, etc. The number of re-try attempts the machine will make before aborting the job. This parameter lets you modify the period when the
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    document sent on the Internet: IMAGE: monochrome (TIFF) or color (JPEG). PDF: monochrome or color. Define the communication speed of the peripheral units in relation to the implemented Local Area Network (LAN). Makes printing lighter to save toner cartridge CLASSA 1 - NO 2 - LETTER / A4 1 - PC KIT
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    , • message service settings, allowing faxes and E-mails to be automatically managed by the message server. Note: The system administrator can provide network information. Local network settings Automatic configuration We recommend that you carry out a manual configuration of the machine. Automatic
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    address). To configure the local network setting manually: M 2531 OK - SETUP / NETWORKS / LOCAL NETWORK / CONFIGURATION ¾ Choose MANUAL, and press OK to confirm. IP address M 2532 OK - SETUP / NETWORKS / LOCAL NETWORK / IP ADDRESS ¾ Enter the IP address of the machine and press OK to confirm. Sub
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    of each server, then press OK to confirm. SNTP server configuration The machine can automatically update the date and time when connecting to an Simple OK - SETUP / NETWORKS / SNTP SERVER / PORT ¾ Enter the server port number, then press OK to confirm. The port by default is port 123. Activating the
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    the private network (PABX), press keys M 25121. ¾ To configure line 2 (L2) (2121L) of your machine on the public network (PSTN), press keys M 25122. Line user mode In transmission, your machine has the following 4 operating modes for both lines (depending on the model): • Automatic mode: selection
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    your machine in systematic line 1 (L1)(2121) transmission line selection mode, press keys M 2613. ¾ To configure your machine in systematic line 2 (L2)(2121L) transmission line selection mode, press keys M 2614. Recording the line 2 number (2121L) On your machine, the fax machine number defined
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    2121) Note: The dialing prefix may contain a maximum of 5 characters. ¾ Press the key or the OK key to record it. In the same way, you may define a numbering prefix for line L2 (2121L) of your machine Manual call pick-up without off-hooking When a line is idle, you can pick up a line on it manually
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    only line L1 may be picked up manually. In this case, the operation requested is performed without using the menu described. Call monitoring If only one call is in progress on line 1 (L1)(2121) or line 2 (L2)(2121L), the following is displayed: L1: called number TRANS. P1 If 2 calls are in progress
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    for a specific call (report, manual call, etc.) 7 List faults example. Note: For a complete list of error codes, refer to Communication error codes on page 7-16. Message service and the Internet The machine lets you send and receive documents and E-mails from numbers throughout the world over
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    to identify the machine on the Internet. The ISP will provide these settings. The parameters are divided in four categories: • connection, identifies the dial up number, the connection identifier and the connection password, • message service, defines the message service identifier, the message
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    service or AUTHENT. SPEC. to define other identification parameters, then validate by pressing OK. When you select AUTHENT. SPEC., machine (56 kbps modem) The ISP provides the following information: CALL NUMBER: CONNECTION IDENTIFIER: CONNECTION PASSWORD: MESSAGE SERVICE IDENTIFIER: MESSAGE SERVICE
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    fax machine: 91 Supplier Connection Provider 1 9211 Call numb. 0860001000 9212 Identifier [email protected] 9213 Password ***** Message service type for the documents, • the E-mail sorting defines how received E-mails are stored. Standard settings The machine has settings that
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    of transmission over the Internet. IMMEDIATE DURING CONNECTIONS Document transmission will occur immediately at each transmission request only occur at programmed connections SET TIMES or PERIODIC TYPE Print the machine status settings at any time. Selecting the connection type M 941
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    (refer to Printing the machine settings on page 6-17). Mail sorting Select the storage mode for Internet documents in the mail box: • F@X ONLY, polls and prints E-Mails. • PC ONLY, stores E-Mails in the mailbox for later use (no E-Mail poll), • SHARE PC - if your PC and fax have two different E-mail
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    attachment) are erased after the fax has printed. E-mails read by the fax are stored. At each connection, the number of E-mails in the mailbox is displayed on the screen. Internet Connection An Internet connection is made with an ISP. It allows both document sending and reception while connected
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    connection An automatic connection to the Internet depends on how the machine is programmed and on the standard settings (refer to Standard settings list and press OK to confirm. SMS service The button can send a Short Message Service (SMS) message to numbers all over the world. SMS permits short
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    address. M 454 OK - SMS SERVICE / PARAMETERS / TERM. ADDR. ¾ Enter the machine number, then press OK to confirm. Sending an SMS To send an SMS to any SMS-compatible devices: ¾ Press the key. ¾ Write an SMS message using the control panel keypad. • for the upper case letters, use the × key, • to
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    machine ¾ Dial the number of the recipient (mobile phone or any other SMS-compatible device) in one of the following ways: • dial the number by means of the numerical keypad, • enter the first letters erase. M 43 OK - SMS SERVICE / DELETE SMS M 431 OK - SMS SERVICE / DELETE SMS / SELECTION ¾
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    Setting the machine ¾ Erases all messages from memory. M 433 OK - SMS SERVICE / DELETE SMS / ALL ¾ Select ALL automatically stored in the memory. SMS read ¾ Access by menus: Direct access: M 42 OK - SMS SERVICE / READ SMS ¾ Press key. ¾ Select READ SMS using keys and and press OK to confirm.
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    and reception numbers of your SMS centers. They will be provided by your access provider. You can define two SMS centres, one main and one secondary. The secondary centre may only be used for SMS reception. Access to server mode: Define SMS Centre 1 numbers: M 46 OK - SMS SERVICE / SERVER M 461
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    Setting the machine 4-30
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    records or subscriber lists the machine can: • create • consult • modify contents • delete • print the directory Creating subscriber records For each subscriber record only name, tel or E-Mail address are required: • NAME of your subscriber, • TEL, and fax number of your subscriber, • E-MAIL address
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    ). With a good telephone connection, the highest rate of 33600 bps should be used. If your subscriber number has both TEL and E-MAIL listed, the validation key ( or ) will determine if the document will be sent over the telephone network or Internet. Adding a record M 11 OK - DIRECTORY / NEW CONTACT
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    key if you want to associate a letter (shortcut key) with your contact. The first letter free is displayed by default. If you NUMBER ASSIGNED to the list, this number is automatically assigned by the fax. It allows quick access to the answering machine, • LIST COMPOSITION, lists the ID numbers
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    detailed in the table below, to modify a list. Press OK to confirm. From... subscriber name subscriber ID number subscriber directory Procedure ¾ With the alphanumeric keypad enter the first letters of your subscriber's name and continue until the whole name is displayed on the screen. ¾ Enter the
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    with OK. ¾ Repeat this step for each added subscriber to be added. ¾ Use the and keys, to select the number to be deleted. ¾ Press the C key to delete the number assigned to the list. ¾ Repeat these 2 steps for each subscriber to be deleted. ¾ Confirm the new list by pressing key . Consulting
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    confirm with OK. ¾ Press OK again to delete. The record or list is deleted from the directory. Printing the directory The machine can print all the numbers stored in the directory, including all the existing subscriber records or subscriber lists. To print the directory: M 15 OK - DIRECTORY / PRINT
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    ; the name should not include the field separator character. Your contacts' fax number, without spaces or dots, can be up to 30 characters long (including be used in this field, which can also be left blank. A capital letter (A to Z), unique to the directory, which is associated with a specific
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    following board: Rate 600 1200 2400 4800 7200 9600 12000 14400 33600 Code number 7 6 5 4 3 2 1 0 8 Note: Enter the field separator faxes on the network with the same directory. Note: Importing a new directory completely overwrites any existing directory entries on the machine. Once the machine
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    importing: M 17 OK - DIRECTORY / IMPORT ¾ Select WITHOUT to prevent users from importing a directory. Exporting a directory The machine may also export a directory as a text file, and send it to any mail client (be it PC or fax based), in the form of an E-mail attachment entitled directoryxxx.csv
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    Directory 5-10
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    over the telephone network are sent from the machine's document feeder or from memory. Documents sent over the Internet are first stored in memory and sent at the time of Internet connection. Over the telephone network: all fax transmissions are in black and white. Over the Internet: transmissions
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    Operation Note: You can also dial the fax number before positioning the originals on the document feeder. Choosing the resolution/contrast Resolution There are 4 modes for document transmission. The mode choice depends on the type of document to be transmitted: • NORMAL mode. To be used for good
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    number. From the redial key The last ten numbers dialed are stored in memory. For a fax number (Tel in the Directory) ¾ Press the key. The screen displays the last number multiple numbers Send a document simultaneously to multiple call numbers. Note: This may be achieved only if the machine is
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    (PSTN) Immediate transmission ¾ Position the document (refer to Document positioning on page 6-1). ¾ Enter the fax number or choose the dialling mode (refer to Dialling on page 6-2) then press . The "Line" icon flashes during the call phase. When both faxes are in communication the "Line" icon
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    the user for example: • to listen if the subscriber's fax is engaged and if so, choose the moment when the line is clear to start the document transmission, • to monitor the communication progress in case of uncertain numbers, etc. To monitor the line manually: ¾ Place the document in the fax feeder
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    forwarding This function is used to configure the machine so that any document transmitted (by fax or to an E-mail address) is also sent to a third party. The recipient will be selected from the entries in the machine's directory. It may be a fax machine number, an E-mail address or an FTP address
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    of Internet connection. For PC users, an E-mail will be received with the fax as an attachment in TIFF format. If the receiver has an Internet fax, a paper fax is printed. Sending a color document to an E-mail address ¾ Position the document (refer to Document positioning on page 6-1). ¾ Press the
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    to confirm. The keypad has the following editing features: • for capital letters, use key Shift (key ×), • to move within the data entry field subscriber will receive an E-mail. ¾ Add an attachment (scanned document): - Place the document to be attached in the sheet-fed scanner (face down). -
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    to the FTP server, you must know the name of the FTP user and the password. Note: This function is programmed by default on the F2 key. Deposit a file in an FTP server ¾ Position the document (refer to Document positioning on page 6-1). ¾ Select M 872 OK - ADVANCED FUNCTIONS / SCAN TO / SCAN TO
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    in the queue, by either: - queue order number, - document name or number, - scheduled transmission time (fax), - operation type regarding the document: transmission from memory, delayed transmission, deposit, - number of pages of the document, - document size (percentage of space stored in memory
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    the document is erased from memory. • For a multi-call number, only the call number in progress is erased from the transmission queue. To cancel transmission in progress: ¾ Press the key. Press the key a second time to confirm. ¾ Press the key to confirm cancellation in progress. If the machine is
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    settings of the machine. Reception over the Internet Reception is automatic at each Internet connection. Incoming documents other than fax files (Word processing files, CAD, etc.) can not be opened by the fax. These documents can be opened by the F@X to Fax subscription service, computer or
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    " copy ¾ Position the document face down (refer to Document positioning on page 6-1). ¾ Press the key. ¾ Enter the desired number of copies and press OK with the or keys and press OK to confirm. ¾ Choose the paper tray, AUTOMATIC, UPPER or LOWER with the or keys and press OK to confirm. Specific copy
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    machine what type of paper you use by default. • TRAY is used to tell the machine which paper tray should be used by default. • L/R MARGINS to shift the margins of the document OK to confirm the settings. Zoom The machine can reduce or magnify a specific part of a document from 25% to 400%. ¾ Enter
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    OK to confirm the settings. Brightness ¾ Set the desired brightness with or . ¾ Press OK to confirm the settings. Margins Shift the side margins of the document to the left or to the right: ¾ Adjust the left / right margins shift (in steps of 0.5 mm) with or . ¾ Press OK to confirm the settings
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    Size ¾ Select the paper size in the tray to be used (A4, LETTER, LEGAL) using the or keys. ¾ manual feeder for paper over 90 g/m2. Paper tray ¾ Select the paper tray to be used (AUTOMATIC, LOWER or UPPER) using or . ¾ Press OK to confirm the settings. Margins Shift the side margins of the document
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    ) contains a table with the following information: • date and time of the incoming or outgoing document, • subscriber's number or E-mail address, • transmission mode (Norm, Fine, SFine or Photo), • number of pages sent or received, • call duration, • incoming or outgoing results: noted CORRECT if
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    Press F2 to end the recording. To send a fax directly to the subscriber (key F2 preset) ¾ Press F2. ¾ Position the document (refer to Document positioning on page 6-1). ¾ Press the key . Font printing (depending on model) Print the list of fonts installed on the machine. To print PCL fonts: M 57 OK
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    from the memory or feeder, • MULTIPLE- it may be polled as many times as necessary from the memory. Setting the machine for polled documents, Define the poll number, then depending on the type of poll: • launch an immediate poll, • program a delayed poll with a chosen time, • launch a multi-poll
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    time, enter the time you wish to poll the document and press . Lock/Secure Access Control machine usage by: • locking the printing of received documents (refer to Fax answering machine on page 4-5), • locking the keyboard, • locking the numbers, • locking the Internet settings, • Lock the access to
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    LOCK KEYBD ¾ Press OK to confirm. ¾ With the or navigator keys, select the option WITH. ¾ Press OK to confirm. Note: After each operation, the machine locks automatically. Locking the numbers This function locks dialling and the numerical keypad is disabled. Transmissions are only possible from
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    connection failures. The machine can still send documents to an E-mail Locking the SMS service This function prevents access to the SMS service. To access the SMS service locking menu: to the machine (with the Companion Suite Pro kit). For more information, refer to the User Manual provided with the
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    codes. The machine can monitor the number is preset to 00 by the machine. Individual department codes are used to access and operate the machine. During the setup procedure, assign department numbers the machine is first put into service. Activating number to be created, between 01 and 98; the number
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    the mastercode and press OK to confirm. M 882 OK - ADVANCED FUNCTIONS / DEPT. CODES / NEW DEPT. ¾ Enter a number between 01 and 98 or select a free number using the or keys, as shown on the machine's display. ¾ Press OK to confirm the selection. The screen displays: 8821>DEPT. CODE 8822 DEPT. NAME
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    already used by another service, the machine displays "CODE USED". In this case, enter another code. ¾ Press OK to confirm the selection. The machine gives the opportunity to OK - ADVANCED FUNCTIONS / DEPT. CODES / DELETE ¾ Enter the number of the department code you want to delete or search for it
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    CODES / PRINT ¾ Enter the administrator department number 00 and press OK to confirm. The machine prints the report, as shown in the If the access code does not correspond to any services, the machine displays WRONG CODE. Printing a user department code Each department may print the data
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    key). When a charge code is used, the transmission reports and the machine log printout contains the correspondent's number followed by the charge code's "+" symbol. Mail box (MBX FAX) There are 32 mailboxes (MBX). Transmit documents in complete confidence using an access code (named code MBX), to
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    fax machine's MBX's. Receive and send through an MBX with complete confidentiality. An access code is not needed to deposit documents into the MBX. All documents 71 OK - MAILBOXES / CREATE MBX ¾ Select a free MBX, or enter the number of a free MBX directly (1-31). ¾ Enter the MBX code, if needed, and
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    OK to confirm. ¾ Select a free MBX, or enter the number of a free MBX directly (1-31). The document is stored in the selected MBX. MBX deposit in a remote fax ¾ Insert the document in the machine document feeder. ¾ Select M 35 OK - FAX / MBX SENDING and press OK to confirm. ¾ Enter the subscriber
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    of an immediate transmission, the document is sent immediately. If the document is set for a postponed transmission the document will be stored in the memory and sent at the requested time. MBX polling from a remote fax M 36 OK - FAX / MBX POLLING ¾ Enter the subscriber's number for MBX polling or
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    ) or 10000 pages ITU No. 1 in normal mode. The initial toner cartridge can produce up to 2000 pages (when printing on Letter paper with a 5% area coverage). The service life of the toner cartridge mainly depends on the type of printed document and the average number of pages per print operation. 7-1
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    with the machine can produce up to 4000 pages. Various factors can influence the effective service life of the drum cartridge, namely the environment (temperature, humidity), the average number of pages per print operation and the type of paper used. Replacing the consumables (toner and drum) To
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    Maintenance CAUTION: The fusing unit located inside the printer may become very hot during operation. To avoid injury - do not touch. ¾ 2 - Remove the drum/toner cartridge assembly. Note: In order to protect the environment, do not throw away the used toner cartridge. Used cartridges should be
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    Maintenance ¾ 3 - Turn the blue clip as shown in the illustration below to unlock the toner cartridge. ¾ 4 - Separate the drum cartridge from the toner cartridge. Drum cartridge Toner cartridge ¾ 5 - Remove the new toner cartridge from its box, holding it firmly in both hands. ¾ 6 - Shake the
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    Maintenance ¾ 8 - Insert the new toner cartridge in the drum cartridge until locked in place. CAUTION: Do not touch the green drum roller located under the fold away flap of the drum cartridge. This will affect the print quality of your faxes and copies. CAUTION: Do not touch the metal parts located
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    Maintenance ¾ 9 - Insert the toner/drum cartridge in the printer as shown below. ¾ 10 - Close the printer cover pressing it carefully but firmly until it clicks into position. ¾ Press OK on the scanner control panel. The display shows: TUE 02 APR 13:39 INSERT GAUGE CARD 7-6
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    Maintenance ¾ Insert chip card (supplied with the toner cartridge) into the card reader ensuring that the chip is positioned as shown in the illustration below. ¾ The following message is displayed on the scanner control panel screen: CHANGE TONER? YES = OK - NO = C ¾ Press OK. ¾ Once the chip card
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    Maintenance ¾ 1 - Open the printer cover. ¾ 2 - Remove the drum/toner cartridge assembly. 7-8
  • Xerox 2121L | User Guide - Page 127
    Maintenance Note: In order to protect the environment, do not throw away the used drum cartridge. Used cartridges should be disposed of in accordance with local regulations concerning waste touch. ¾ 3 - Turn the blue clip as shown in the illustration below to unlock the toner cartridge. 7-9
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    Maintenance ¾ 4 - Separate the drum cartridge from the toner cartridge. CAUTION: Do not touch the green drum roller located under the fold away flap of the drum cartridge. This will affect the print quality of your faxes and copies. CAUTION: Do not touch the metal parts located on the side of the
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    Maintenance ¾ 5 - Insert the new toner cartridge in the drum cartridge until locked in place. ¾ 6 - Insert the toner/drum cartridge in the printer as shown below. 7-11
  • Xerox 2121L | User Guide - Page 130
    Maintenance ¾ 7 - Close the printer cover pressing it carefully but firmly until it clicks into position. ¾ Press OK on the scanner control panel. The display shows: TUE 02 APR 13:39 INSERT GAUGE CARD ¾ Insert chip card (supplied with the drum cartridge) into the card reader ensuring that the chip
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    Maintenance ¾ Once the chip card has been read, the display shows: DRUM OK REMOVE CARD ¾ Remove the card. CAUTION: If the following message is displayed, check that you have inserted the chip card the right way up.
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    Maintenance Cleaning the paper feed roller ¾ 1 - Turn off the printer and unplug the power cable. ¾ 2 - Remove the drum/toner cartridge set from the machine. ¾ 3 - Use a soft cloth to clean the paper feed roller located under the fusing unit. ¾ 4 - Replace the drum/toner cartridge (refer to
  • Xerox 2121L | User Guide - Page 133
    Maintenance Service For guaranteed performance of your machine, some maintenance work (replacing the fusing unit and the transmission in progress on page 6-11). The fax machine makes a maximum of 5 automatic redials. The non-transmitted document is automatically deleted from the memory and a
  • Xerox 2121L | User Guide - Page 134
    codes Code 01 - Busy or no fax answer This code appears after 6 failed attempts. Call later. Code 03 - User break A communication has been stopped by the user pressing the key. Code 04 - Non programmed number A number saved as a one-touch key or abbreviated number is not valid (example: a delayed
  • Xerox 2121L | User Guide - Page 135
    Maintenance Code 0B - Wrong number of pages There is a difference between the number of pages indicated during preparation for the transmission and the number of pages sent; check the number of pages in the document. Code 0C - Received document error Ask the subscriber who called you to check the
  • Xerox 2121L | User Guide - Page 136
    unavailable- try again later. Code 48 - Disconnection from Internet The service is temporarily unavailable - try again later. Code 49 - Cannot connect to Internet Check the call number and eventually the associated prefix of the machine. To check the Internet settings, print them by pressing in turn
  • Xerox 2121L | User Guide - Page 137
    printer. CLOSE UPPER COVER PRINTER Close the rear upper cover of the printer. DRUM NEAR END The drum cartridge is nearing its end of life (10% remaining). TONER NEAR END The toner cartridge is nearly empty (10% capacity left). PAPER EMPTY Install the paper tray. Fill the tray with paper in
  • Xerox 2121L | User Guide - Page 138
    Maintenance Printer paper jam Inside the printer ¾ Use the following procedure the toner/drum cartridge set from inside the printer. ¾ Remove any jammed sheets. ¾ Open the rear cover of the printer. ¾ Remove any jammed sheets. ¾ Reinstall the drum/toner cartridge set (refer to Replacing cartridges on
  • Xerox 2121L | User Guide - Page 139
    Maintenance Paper jam at the feeders and trays The figures below show different type of paper jam you might experience when using your machine. ¾ Remove any jammed sheets as shown by the arrow depending on where the paper jam occurs At the printer output stacker At the paper tray At the manual
  • Xerox 2121L | User Guide - Page 140
    Maintenance Scanner faults Scanner paper jam When a paper jam occurs, the message REMOVE DOCUMENT appears on the control panel screen. If jams often occur, check, clean or repair the specific part plug if necessary. The fax does not detect the presence of the inserted document. The message READY does
  • Xerox 2121L | User Guide - Page 141
    . ¾ 2 - Close the front cover. Unplug the phone line cable and the AC power cable. Remove the document feed tray and the document output tray. Put them in their original packaging. ¾ 3 - Put the machine in the plastic bag and then in the original packaging, with all the original packing material
  • Xerox 2121L | User Guide - Page 142
    Maintenance Specifications Device type: Office fax machine, fast, operation with all Group 3 devices according to ITU-T recommendations. Machine Specifications Dimensions: Weight: Electric power supply: Power consumption (max. values): Operating temperature: Operating humidity: Original document
  • Xerox 2121L | User Guide - Page 143
    Maintenance Scanned image resolution: Reading system: Print type: Printer resolution: Communication IP/PPP protocols SMTP/POP3/MIME protocols for E-mails Image: TIFF-F for black/white documents and JPEG for color documents PDF: monochrome and color PCL® 5e and PCL® 6 emulationA SG Script (PostScript
  • Xerox 2121L | User Guide - Page 144
    Maintenance 7-26
  • Xerox 2121L | User Guide - Page 145
    4-13 Lock/Secure Access 6-20 Logs 6-17 M Machine Overview 2-6 Machine packing and transportation 7-23 Machine Settings 4-1 Date/Time 4-2 Document feed type 4-4 Economy period 4-5 Embedded web server 4-1 Fax answering machine 4-5 Fax number/Name 4-2 Fax or PC reception 4-7 Geographical 4-2 LAN - See
  • Xerox 2121L | User Guide - Page 146
    7-2 Drum 7-7 Toner 7-2 S Safety & Environment 1-1 Safety Standards 1-3 Scan to PC 6-22 Scanner calibration 7-15 Scanner settings 6-14 Selecting the manual transmission mode line 415 Sending, Fax 6-1 Cancelling a transmission in progress 6-11 Choosing the resolution/contrast 6-2 Dialling 6-2 Document
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FaxCentre 2121/2121L
User Guide
Part Number: - 252780989
Version: - 3.0 06.11.15