Kyocera KM-6230 Print/Scan System L Instruction Handbook Functions Edition
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- Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 1
S Print/ can System (L) Functions Edition Instruction Handbook Revised 8/14/01 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 2
MS-DOS, Windows, Windows NT and Windows ME are trademarks of Microsoft Corporation. • Ethernet is a registered trademark of Xerox Corporation. • IBM and IBM PC-AT are trademarks of International Business Machines Corporation. All other company and product names contained in this Instruction Handbook - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 3
Contents Trademark Information i Contents ...ii Section1 What is the Network Scanning System 1-1 1-1 Outline ...1-2 1-2 Using the Scanner Utilities CD-ROM 1-3 1-2-1 Contents of the CD-ROM 1-4 (1) Scanner File Utilities 1-5 (2) TWAIN Source 1-6 (3) Documents 1-6 (4) Select Language 1-6 1-2-2 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 4
Installation and Uninstallation of the TWAIN source 2-4 2-3-1 Installing the TWAIN source 2-4 2-3-2 Uninstalling the TWAIN source 2-5 2-4 Image Data ...2-6 2-5 Scanning an Image 2-7 2-6 Main Dialogue Box 2-11 2-7 Changing the Scanner's IP Address 2-15 2-8 Copy Management Settings 2-17 2-9 If - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 5
Section3 Additional Utilities 3-1 3-1 What Utilities are Included with this product 3-2 3-2 WebPage Functions Interface 3-3 3-2-1 WebPage Functions 3-3 3-2-2 Index of Objectives 3-4 3-2-3 Cautions 3-5 If "Cannot Find Page" appears 3-5 3-2-4 Using the WebPage Functions Interface 3-6 3-2-5 The - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 6
3-2-7 Scanner Setting 3-16 (1) Default Setting 3-16 3-2-8 Delivery Setting 3-18 (1) Basic Setting 3-18 (2) Destination Address List 3-21 3-2-9 Tx. Setting to PC 3-24 (1) Destination PC List 3-24 v - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 7
3-3 Scanner File Utility 3-26 3-3-1 What is the Scanner File Utility 3-26 (1) Preparations 3-26 (2) Operation Flow 3-27 3-3-2 Computer Environment 3-28 3-3-3 Installation and Uninstallation 3-29 (1) Installing the Scanner File Utility 3-29 (2) Uninstalling the Scanner File Utility 3-30 vi - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 8
Folders for Scanned Data 3-33 (1) The Setup Dialogue Box 3-33 (2) Designating a New Destination Folder for Receiving Scanned Data Destination Folder .........3-38 (4) Removing a Destination Folder Designation 3-40 3-3-6 Saving Scanned Data as a File 3-41 (1) Outline of the Procedure 3-41 (2) - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 9
3-4 Scanner Delivery Utility 3-44 3-4-1 What is the Scanner Delivery Utility 3-44 (1) Preparations 3-44 (2) Operation Flow 3-45 3-4-2 Computer Environment 3-46 3-4-3 Installation and Uninstallation 3-47 (1) Installing the Scanner Delivery Utility 3-47 (2) Uninstalling the Scanner Delivery - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 10
59 (6) Registering Destination Email Addresses 3-61 (7) Registering Email Addresses of the Transmitting Sites .........3-64 (8) E-Mail Opt 3-67 3-4-6 Troubleshooting 3-69 (1) If an Error Occurs when Writing Data to the Hard Disk... .......3-69 (2) If Mail Can't be Sent 3-70 (3) Log File 3-70 ix - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 11
1 Section What is the Network Scanning System? Page 1-1 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 12
1-1 Outline This Network Scanning System enables multiple client computers to share the use of and the Scanner Utilities CD-ROM is for use in the client computer(s). This On-Line Manual contains explanations for using the Scanner File Utility, the Scanner Delivery Utility and TWAIN source, that are - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 13
Utility and TWAIN source) as well as an On-Line Manual. In order to use this Network Scanning System, it will be necessary for you to install the the Scanner Utilities CD-ROM that is included with this product into the CD-ROM drive of the computer. 2. If the "Auto Run" function is turned on in the - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 14
1-2 Using the Scanner Utilities CD-ROM 1-2-1 Contents of the CD-ROM The contents of the Scanner Utilities CD-ROM that you can access are displayed as selectable items in the Main Menu screen. Page 1-4 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 15
to page 3-44.) • Scanner File Utility This item installs the "Scanner File Utility" in the computer. Using this utility enables you to have scanned image data sent from the scanner to a network computer, with the resulting file then compressed and saved into the designated folder on that computer - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 16
" in the computer. Once this driver is installed, you will be able to operate the scanner and use the scanned image data right away using a Refer to page 2-1.) (3) Documents This item allows you to view the On-Line Manual for the software that is included on the Scanner Utilities CD-ROM (Refer to - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 17
that is on this Scanner Utilities CD-ROM is prepared in a PDF (Printer Description File) format and can only be viewed using the Adobe Acrobat Reader application. Thus, prior to reading the On-Line Manual, you will first need to install Adobe Acrobat Reader on your computer. (The Adobe Acrobat - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 18
2 Section Basic Scanning Procedures Page 2-1 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 19
be installed in each of those computers. 1 Scanner Perform the desired settings for the TWAIN mode. 2 Set the original. 5 Scanning Request Computer 7 Display of the Scanned Image 4 Select the Size of the Original and Desired Resolution in the TWAIN Source. 3 Select the Scanner from the TWAIN - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 20
2-2 Computer Environment • Hardware...IBM PC-AT or compatible • Interface...100Base-T, 10Base-TX or 10Base2 • OS...Windows NT 4.0, Windows 2000, Windows 98, Windows 95, Windows ME Page 2-3 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 21
Main Menu of the Scanner CD-ROM. * In order to access the Main Menu, refer to "1-2 Using the Scanner CD-ROM" on page 1-3. 2. Follow the instructions indicated in the wizard to continue the installation procedure. Page 2-4 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 22
2-3 Installation and Uninstallation of the TWAIN source 2-3-2 Uninstalling the TWAIN source Use the "Add/Remove Programs" function in Windows to uninstall the TWAIN source. Page 2-5 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 23
2-4 Image Data The following indicates the image data specifications supported by this product. Max. image size...Width: 432 mm (17"), Length: 297 mm (A4 length-wise) Resolution (dpi)... 200 x 200, 300 x 300, 400 x 400, 600 x 600 Page 2-6 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 24
procedure when you want to use a TWAIN-compatible application to scan an image at this scanner. 1. Open the TWAIN-compatible application panel, refer to the Scanner Set-up edition of your Instruction Handbook. 3. Set the original that you want to scan in the scanner. • Original set in the DF • - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 25
2-5 Scanning an Image 4. Use the TWAIN-compatible application in your computer to select this scanner. Once this scanner between the scanner and the computer. * For a more detailed explanation of selecting the scanner, refer to the Instruction Handbook for the application that you are using. Page 2-8 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 26
2-5 Scanning an Image 5. Use the TWAIN source Main Dialogue Box to select the type of original being scanned and the desired scanning resolution. * For a more detailed explanation of each item in the Main Dialogue Box, refer to "2-6 Main Dialogue Box" on page 2-12. Page 2-9 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 27
2-5 Scanning an Image 6. Click on the Scan button. Scanning of the set original will begin and the scanned image will be displayed on the computer monitor. Page 2-10 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 28
2-6 Main Dialogue Box The following explains each item within the TWAIN source Main Dialogue Box. 6 4 5 1 2 7 3 8 9 10 11 12 13 14 Page 2-11 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 29
Image Size...Lets you select, from among the following size settings, the size of the original that you want to scan. • Specifications for the Americas Auto, Ledger (11" x 17"), Computer Form (11" x 15"), Legal (8-1/2" x 14"), Letter (8-1/2" x 11"), Statement (5-1/2" x 8-1/2") and Custom (if you - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 30
OCR 5 Resolution...Lets you select, from among the following, the desired scanning resolution: 600 dpi, 400 dpi, 300 dpi and 200 dpi 6 Scanning...Lets you determine the scanning operation. Auto: If you set one or more originals to be scanned in the DF, the operation will continue until all of the - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 31
. 11 Default button...Click to return all of the settings in the TWAIN source back to their factory default values. 12 Scan. Setup button...Click to display the Scan. Setup Dialogue Box. (Refer to page 2-15.) 13 Cancel button...Click to cancel the currently entered settings and close the Main - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 32
source, perform the following procedure to change the settings and register the new IP address. 1. Click on the Scan. Setup button in the TWAIN source Main Dialogue Box. The Scan. Setup Dialogue Box will appear. 2. The currently registered IP address will be displayed in the Scanner Address field - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 33
2-7 Changing the Scanner's IP Address 3. Type in the correct IP address. 4. Click on the OK button to return to the Scan. Setup Dialogue Box. 5. Click on the OK button to return to the Main Dialogue Box. 6. Click on the OK button to close the Main Dialogue - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 34
the department code 1. Click on the Scan. Setup button in the TWAIN source Main Dialogue Box. The Scan. Setup Dialogue Box will appear. 2. of this machine. For a more detailed explanation, refer to the Instruction Handbook for your copier. 5. Type into the Confirm Code field the same password as - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 35
panel and the try to reconnect. • The machine is currently in the middle of a copy operation or it is in a mode other than that for scanning. Page 2-18 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 36
3 Section Additional Utilities Page 3-1 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 37
as changing network settings and basic scanner settings, as well as performing settings related to email transmission and to the transmission of scanned data to a computer, can be easily accomplished over the network. * Refer to pages 3-3 through 3-25. Scanner File Utility The Scanner File Utility - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 38
3-2 WebPage Functions Interface 3-2-1 WebPage Functions The WebPage Functions interface enables the management of certain scanner functions using standard Internet Web browser software. Performing such tasks as changing network settings and basic scanner settings, in addition to performing - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 39
data) from the scanner to the computer. Page3-20 Contains explanations on registering the destination site's email address for sending email (scanned Page3-21 data) from the scanner to the computer. Contains explanations on registering the destination computer for sending data from the scanner - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 40
3-2 WebPage Functions Interface 3-2-3 Cautions If "Cannot Find Page" appears... If a message like this appears in WebPage Functions in your Web browser, check the following points: • Is the initial mode screen displayed on the scanner? -> If the initial mode screen is NOT displayed, return to that - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 41
3-2 WebPage Functions Interface 3-2-4 Using the WebPage Functions Interface 1. Start up your Internet Web browser software. 2. Type the IP address or host name of the Scanner Network Card into the address field. 3. Press the Enter key on your computer keyboard. Page 3-6 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 42
3-2 WebPage Functions Interface 4. The home page for WebPage Functions will appear. * The display will be in English at first, but you can select the language that you want to use. (Refer to page 3-11.) Page 3-7 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 43
3-2 WebPage Functions Interface 3-2-5 The Home Page The home page is constructed of 3 different frames. • The top frame...Displays the IP address of the Scanner Network Card and the status of the scanner. (Refer to page 3-9.) The top frame The menu frame The main frame • The menu frame...Allows - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 44
3-2 WebPage Functions Interface (1) The Top Frame The top frame shows the IP address of the Scanner Network Card and the status of the scanner. • Displays the IP address that is registered for the Scanner Network Card. • If the scanner is in a "Ready" state, "O OK" will - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 45
Setting This item consists of 2 basic settings which can be performed in relation to sending email (scanned data). Basic Setting...For making basic settings related to sending email (scanned data) Address List...For registering destination email addresses • Tx. Setting to PC Select when you want - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 46
7 status indications can be received from the scanner: "Ready to Scan", "Ready to Scan (without DF)", "Using Scanner", "Paper Misfeed in Feeder", "System Error", "Processing" and "Energy Save Mode" • Ethernet Address Displays the MAC (Medium Access Control) address of the Scanner Network Card - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 47
3-2 WebPage Functions Interface 3-2-6 System Setting Settings for the Scanner Network Card are performed under the System Setting items. The settings for each item can only be changed when the scanner is in the "Ready" state. (1) Setting Conditions It is necessary for you to enter the - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 48
3-2 WebPage Functions Interface (2) TCP/IP Setting You can make TCP/IP-related settings for the Scanner Network Card here. IMPORTANT! BE SURE to click on the Registration button after you have completed the desired settings. • IP Address Register the IP address of the Scanner Network Card in this - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 49
3-2 WebPage Functions Interface • DHCP/BOOTP The DHCP and BOOTP can be set to either "DISABLE" or "ENABLE". The factory default setting is "ENABLE". • RARP The RARP can be set to either "DISABLE" or "ENABLE". The factory default setting is "ENABLE". • DNS Server (Pri.) When a Host Name is used for - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 50
3-2 WebPage Functions Interface (3) Set Password You can set or change the administration password here. IMPORTANT! BE SURE to click on the Registration button after you set or change the password. • Change admin password If you want to change the administration password, type a new password into - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 51
3-2 WebPage Functions Interface 3-2-7 Scanner Setting Default settings related to scanning in images at the scanner are performed under this item. (1) Default Setting You can make settings related to certain scanning conditions and the default file name (for saving scanned data). Page 3-16 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 52
can select from among the following 4 original types in order to suit the originals that are actually being scanned: Photo, Text, Mix and OCR • Resolution You can select from among the following 4 scanning resolutions: 600 dpi, 400 dpi, 300 dpi and 200 dpi • File Type Sets the file format in which - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 53
Setting The following explain the various settings for sending email (scanned data) from the scanner to a computer using the Scanner Delivery Utility. (1) Basic Setting Make basic setting related to sending email (scanned data) here. IMPORTANT! BE SURE to click on the Registration button after - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 54
you register under Sender Name here will become one of the names that you can select in the scanner's operation panel when you send email (scanned data) from that scanner. Page 3-19 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 55
3-2 WebPage Functions Interface Click on the Edit button that is at the right of the text box for the number that you want to register under. The Sender Name registration box will appear. Register the information that you want for each item (Sender Name, E-Mail Address - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 56
3-2 WebPage Functions Interface (2) Destination Address List • Destination Address List Click on this item when you want to access the destination address registration screen where you can register, confirm and edit information for up to 100 (No. 001 to No. 100) destination addresses. * If a - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 57
3-2 WebPage Functions Interface • Destination Address You will be able to register and edit registration names and destination addresses for each number. Page 3-22 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 58
3-2 WebPage Functions Interface No The number that you selected from the Destination Address List will be displayed here. This is merely information in order to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself. - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 59
3-2 WebPage Functions Interface 3-2-9 Tx. Setting to PC You can send scanned image files to a folder on a computer that was designated in advance, when you use the Scanner Network Card. This items explains how to register the - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 60
3-2 WebPage Functions Interface • Destination PC You will be able to register and edit registration names, destination computers and destination "save numbers" for each number. No The number that you selected from the Destination PC List will be displayed here. This is merely information in order to - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 61
indicates the status of the Scanner File Utility will be displayed in the Windows Task Bar and the utility will remain in a waiting state for data 2. Run the Scanner File Utility and register the folder into which you want the scanned data to be saved. (Refer to page 3-33.) 3. Use a Web browser - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 62
data in a computer using the Scanner File Utility. Scanner Network Manager 1 Use a Web browser to register the destination computer. Destination Computer 3 Scan the original. 2 Use the Scanner File Utility to designate the destination folder. 5 The transmitted data will be received. 4 The - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 63
3-3 Scanner File Utility 3-3-2 Computer Environment • Hardware...IBM PC-AT or compatible • Interface...10Base-T, 100Base-TX or 10Base2 • OS...Windows NT 4.0, Windows 2000, Windows 98, Windows 95, Windows ME Page 3-28 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 64
Installation and Uninstallation (1) Installing the Scanner File Utility 1. Click on Scanner Utilities in the Main Menu of the Scanner CD-ROM. The following window will appear. * In order to access the Main Menu, refer to "2-1 Using the Scanner CD-ROM" on page 1-3. 2. Click on Scanner File Utility - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 65
3-3 Scanner File Utility 3. Follow the instructions indicated in the wizard to continue the installation procedure. * Once installation that indicates that the utility is running will appear in the Windows Task Bar. (2) Uninstalling the Scanner File Utility Use the "Add/Remove Programs" function in - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 66
Bar. The Start Dialogue Box for the Scanner File Utility will appear. • When the Scanner File Utility is NOT running... Click on Start in the Windows Task Bar and then select Program -> Scanner User Software -> Scanner File Utility in that order from the successive menus. An icon that indicates that - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 67
you want to close the Start Dialogue Box. 3. Setup button...Click on this button when you want to designate a new destination folder for receiving scanned data, or when you want to change settings or set a security password for any of the currently registered folders. (Refer to page 3-33.) 4. Close - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 68
Data (1) The Setup Dialogue Box When you want to select a new destination folder for receiving scanned data, or when you want to change settings or set a security password for any of the currently registered folders, click on the Setup button in - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 69
the designation of any folder as a destination folder for receiving scanned data. 4. No. column...Displays the designated number of the * If the volume of data on the hard disk reaches the designated percentage, the icon that is displayed in the Windows Task Bar whenever the Scanner File Utility is - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 70
3-3 Scanner File Utility (2) Designating a New Destination Folder for Receiving Scanned Data When you want to designate a new destination folder for receiving scanned data, click on the New button in the Setup Dialogue Box. The Folder Setting Dialogue Box for making the corresponding settings will - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 71
folders available on the available hard disk(s) will be displayed in the Select Folder Dialogue Box. Select the folder that you want to designate as a destination folder for receiving scanned data and click on the OK button. * You WILL be able to switch among available drives, but you will NOT be - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 72
password was entered correctly. * If you did enter a security password, it will also be necessary to enter that password in the scanner during the scanning procedure there. 6. Once you have completed all of the settings, click on the OK button. The selected folder will be registered with the entered - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 73
File Utility (3) Changing Settings for a Registered Destination Folder When you want to change the settings of a destination folder currently registered to receive scanned data, select the folder you want from among the displayed list and then click on the Edit button in the Setup Dialogue Box. The - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 74
3-3 Scanner File Utility 2. If you want to change the security password for that folder, type the currently registered password into the Old Password field. 3. Type the new password that you want to register directly into the New Password field (up to 8 characters). 4. In order to ensure that the - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 75
a Destination Folder Designation Perform the following procedure when you want to remove the designation of any folder as a destination folder for receiving scanned data. 1. In the Folder field of the Setup Dialogue Box, click on the folder that you want to remove the destination folder designation - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 76
be unable to continue the procedure. 5. Press the Start key on the scanner's operation panel. The original that was set in the scanner will be scanned and the resulting data will be sent to the designated computer. The received image data will be compressed and then saved into the designated folder - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 77
3-3 Scanner File Utility (2) The File Name Whenever a graphic image data is saved as a file on any computer, the file name (up to 16 characters + suffix) will be created based on information registered in advance using the WebPage Functions interface. If no settings have been made in advance, the - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 78
Image Data • File format Supports TIFF and PDF* formats. *Using PDF Convert Library by HyperGEAR,Inc page individually. • Resolution (dpi) Supports 4 different scanning resolutions: 200 x 200, 300 x hard disk reaches a designated percent, the Scanner File Utility icon that is displayed in the Windows - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 79
image viewer application. When the computer is running, an icon that indicates the status of the Scanner Delivery Utility will be displayed in the Windows Task Bar and the utility will remain in a waiting state for data to be sent from the scanner. (1) Preparations First, perform the following set - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 80
1Set the originals Scanner Delivery Utility 3 File conversion / Data compression SMTP Server Gateway PC PC Destination computer 6 Display & Confirmation PC 2 Scanned data 4 Email w/ data 5 Email w/ data IMPORTANT! • The network's SMTP and DNS servers must be running properly. • The Scanner - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 81
3-4 Scanner Delivery Utility 3-4-2 Computer Environment • Hardware...IBM PC-AT or compatible • Interface...10Base-T, 100Base-TX or 10Base2 • OS...Windows NT 4.0, Windows 2000, Windows 98, Windows 95, Windows ME Page 3-46 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 82
If you want to uninstall the Scanner Delivery Utility and the utility is currently running (the utility's icon will be displayed in the Windows Task Bar), quit the utility before performing the uninstallation procedure. (1) Installing the Scanner Delivery Utility 1. Click on Scanner Utilities in the - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 83
3-4 Scanner Delivery Utility 3. Follow the instructions indicated in the wizard to continue the installation procedure. * Once that indicates that the utility is running will appear in the Windows Task Bar. (2) Uninstalling the Scanner Delivery Utility Use the "Add/Remove Programs" function in - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 84
address. 4. Press the Start key on the scanner's operation panel. The original will be scanned and the resulting data will be sent to the designated email address as an attached file. can then be displayed, edited and printed by the recipient using any appropriate image viewer application. Page 3-49 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 85
3-4 Scanner Delivery Utility (2) The File Name Whenever an image data file is saved on any computer, the file name (up to 16 characters + suffix) will be automatically determined based on the following rules. File name: ******* nnnn.suffix Refers to the first part of the file name as registered in - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 86
Delivery Utility (3) The Image Data • File format Supports TIFF and PDF* formats. *Using PDF Convert Library by HyperGEAR,Inc. • Image data to designate the page size for each page individually. • Resolution (dpi) Supports 4 different scanning resolutions: 200 x 200, 300 x 300, 400 x 400 and 600 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 87
that folder. (1) Accessing the Start Dialogue Box Click on Start in the Windows Task Bar and then select Program -> Scanner User Software -> Scanner Delivery icon that indicates that the utility is now running will appear in the Windows Task Bar. Double-click on that icon (or right-click on the - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 88
3-4 Scanner Delivery Utility (2) Contents of the Start Dialogue Box 1 5 4 2 6 3 1 Status field...Displays the current status of the scanner. 2 Stop button...Click on this button when you want to stop or restart an email transmission operation. 3 OK button...Click on this button when you want - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 89
3-4 Scanner Delivery Utility 4 Setup button...Click on this button when you want to register settings such as a new destination email address. (Refer to page 3-55.) 5 Help button...Click on this button when you want to display the Help function. 6 Close button...Click on this button when you want to - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 90
3-4 Scanner Delivery Utility (3) The Setup Dialogue Box Registration and editing of settings and destination email addresses by the administrator is accomplished in the Setup Dialogue Box. In order to access the Setup Dialogue Box, click on the Setup button in the Start Dialogue Box. The Enter - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 91
3-4 Scanner Delivery Utility (4) Administrator Settings Administrator settings are accomplished in the Administrator Tab. Refer to the following explanations before attempting the corresponding settings. 1 5 2 3 4 6 Page 3-56 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 92
of the network's SMTP server into this field. * The Host Name can be up to 16 characters in length. 5 Hard Disk Warning (%) field...Once the volume of data on the hard disk reaches the percentage registered here, a warning message will be sent to the administrator. 6 OK button...Click on this - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 93
3-4 Scanner Delivery Utility • Changing the Password When you want to change the administration password, access the Change Password Dialogue Box. PROCEDURE 1. Type the new administration password that you want to register directly into the New Password field (up to 8 characters). 2. In order to - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 94
3-4 Scanner Delivery Utility (5) Limiting Email Destinations The settings for limiting to whom email can be sent is accomplished in the Restrict Tab. Refer to the following explanations before attempting the corresponding settings. 1 2 6 3 4 5 7 Page 3-59 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 95
3-4 Scanner Delivery Utility 1 No Restriction radio button...Select this radio button when you do NOT want to limit to whom email can be sent. 2 Accept Outgoing Mail to these Domains radio button...Select this radio button when you want to limit email to only certain approved destinations. 3 - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 96
3-4 Scanner Delivery Utility (6) Registering Destination Email Addresses Registration of destination email addresses is accomplished in the Address List Tab. Refer to the following explanations before attempting the corresponding settings. 4 5 2 6 1 3 7 A list of currently registered - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 97
3-4 Scanner Delivery Utility 1 No. column...Displays the 3-digit registration number (between "001" and "999") of each destination. * If you use the number registered here instead of entering the full email address when making the corresponding settings with WebPage Functions, the mail will be sent - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 98
3-4 Scanner Delivery Utility • Registering and Editing Destination Email Addresses Registration and editing of destination email addresses is accomplished in the Address Setting Dialogue Box. REGISTRATION PROCEDURE 1. Type in the desired 3-digit registration number (between "001" and "999"). * - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 99
3-4 Scanner Delivery Utility (7) Registering Email Addresses of the Transmitting Sites Registration of the email addresses of transmitting sites is accomplished in the Sender List Tab. Refer to the following explanations before attempting the corresponding settings. 4 5 2 6 1 3 7 A list of - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 100
3-4 Scanner Delivery Utility 1 No. column...Displays the registration number of each transmitting site. 2 Name column...Displays the name of each transmitting site. 3 E-mail Address column...Displays the email address of each transmitting site. 4 New button...Click on this button when you want to - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 101
3-4 Scanner Delivery Utility • Registering and Editing Email Addresses of Transmitting Sites Registration and editing of transmitting site email addresses is accomplished in the Sender Setting Dialogue Box. 1. Type in the desired 3-digit registration number (between "001" and "100"). 2. Type in the - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 102
3-4 Scanner Delivery Utility (8) E-Mail Opt. Typing in of the subject, message, signature and the name of any attached file is accomplished in the EMail Opt. Tab. Refer to the following explanations before attempting the corresponding settings. * If a signature or other related information is not - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 103
3-4 Scanner Delivery Utility 1. Subject field...The subject of each email message is composed of the prefix followed by the transmission number. The information that is typed into this field will become the prefix and it can be up to 32 characters in length. 2. Text field...Type the text (content) - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 104
full will be deleted. If the Scanner Delivery Utility icon turns yellow... If the volume of data on the hard disk reaches a designated percent, the Scanner Delivery Utility icon that is displayed in the Windows Task Bar will turn yellow to indicate that status. In this case, free up space on the - Kyocera KM-6230 | Print/Scan System L Instruction Handbook Functions Edition - Page 105
network cable is connected securely or that there is no mistake in the designated server address. It is also possible that there is some other trouble like the network SMTP or DNS server may be down. * It will not be possible to send new email while the error message is displayed
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