Epson WorkForce ES-580W Users Guide

Epson WorkForce ES-580W Manual

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  • Epson WorkForce ES-580W | Users Guide - Page 1
    ES-580W/RR-600W User's Guide
  • Epson WorkForce ES-580W | Users Guide - Page 2
  • Epson WorkForce ES-580W | Users Guide - Page 3
    Contents ES-580W/RR-600W User's Guide ...9 Scanner Basics...10 Using the Control Panel ...10 Control Panel Settings 25 Setting User Access Restrictions (Access Control 25 Setting Up Epson Connect Services 27 Scanner Parts Locations ...27 Scanner Parts...28 User Replaceable Epson Scanner Parts
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    Using the Epson Smart Panel Mobile App 32 Loading Originals...33 Loading Originals in the Input Tray...33 Loading Multiple Sizes of Originals in the Input Tray 41 Original Document Specifications 44 Loading Plastic and Laminated Cards in the Input Tray 47 Plastic and Laminated Card
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    Scanning a Document in Epson ScanSmart 80 Saving a Scan ...83 Attaching a Scan to Email...84 Sending a Scan to a Cloud Service 85 Printing a Scan ...86 Saving a Scan as a Microsoft Office Format File 88 Selecting Epson ScanSmart Settings 89 Changing the Epson Product...89 Changing the Scan
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    Images 159 Scanned Image is Cropped ...159 Resetting the Epson Scan 2 Settings 160 Solving Invoice/Receipt Manager Problems 160 Cannot Access an Accounting Service 160 Cannot Import Invoice/Receipt Database 161 License Key is Disabled...161 Uninstall Your Scanner Software...161 Uninstalling
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    ...168 Environmental Specifications ...169 Network Interface Specifications ...170 Safety and Approvals Specifications 171 Notices ...174 Important Safety Instructions...174 Restrictions on Copying ...177 Default Delay Times for Power Management for Epson Products 177 Binding Arbitration and
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  • Epson WorkForce ES-580W | Users Guide - Page 9
    : The illustrations in this guide show the ES-580W, but the instructions are the same for the RR600W unless otherwise noted. If you have not already done so, you can download the Epson ScanSmart software for use with your scanner. Visit epson.com/support (U.S.), epson.ca/support (Canada), or latin
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    Regular Cleaning Alert Settings Changing Roller Replacement Alert Settings Setting User Access Restrictions (Access Control) Setting Up Epson Connect Services Scanner Parts Locations User Replaceable Epson Scanner Parts Using Power Saving Settings Using the Epson Smart Panel Mobile App Using
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    Control Panel Buttons and Lights 1 power button and the power light 2 LCD screen Parent topic: Using the Control Panel LCD Screen 11
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    1 Displays various status information; select an icon to check its status or adjust its settings 2 Menu options 3 Displays the presets list; load your presets and register new presets 4 Select a tab to view different options and settings 5 Setting options 6 Select to perform an action Parent topic:
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    user default or the factory default. Displays additional information or instructions; select the icon to display the information. There is a problem with the indicated setting; select the icon for information on resolving the problem. Parent topic: Using the Control Panel Navigating the LCD Screen
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    you are finished 9 Deletes the previous character Parent topic: Using the Control Panel Viewing Animations You can view animations on the LCD screen to help guide you with a procedure or to troubleshoot a problem. 1. Select Help on the home screen. 14
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    You see a screen like this: 2. Select Troubleshooting if you are experiencing a problem or How To to view instructions on common procedures. 3. Select a topic from the list of available topics and follow the on-screen instructions. While viewing the topics, you may see screens like this: 15
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    1 Displays the current step number and the total number of steps 2 Select the left arrow to view the previous step 3 Indicates your overall progress through the animation 4 Select the right arrow to view the next step Parent topic: Using the Control Panel Adjusting the Screen Brightness You can
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    Selecting the Date and Time Select the current date, time, and daylight saving phase in your area, and choose your preferred date and time format. 1. Select home, if necessary. 2. Select Settings > Basic Settings. 3. Select Date/Time Settings. 4. Select Daylight Saving Time. 5. Select the setting
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    3. Scroll down and select Language. 4. Select a language. 5. Select the return home icon to return to the home screen. Parent topic: Scanner Basics Changing the Keyboard Layout You can change the layout of the keyboard on the control panel. 1. Select home, if necessary. 2. Select Settings > Basic
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    1. Select home, if necessary. 2. Select Settings > Basic Settings. 3. Scroll down and select PC Connection via USB. 4. Select Disable. 5. Select Yes to restart the printer. Parent topic: Scanner Basics Setting Direct Power On You can turn on the scanner directly when the scanner is connected to the
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    Note: To register presets using Web Config, select Presets on the Scan tab and follow the instructions on the screen. 1. Select home, if necessary. 2. Select Presets. 3. Select a + icon. 20
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    4. Select the scanning option you want to register as a preset. Note: For some scanning options, it is best to configure the destination information (such as email contacts or network folders) before registering the preset. You can still configure the destination information while registering the
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    Note: This setting can be locked by an administrator. If you cannot access or change this setting, contact your administrator for assistance. 1. Select home, if necessary. 2. Select Settings > Edit Home. 3. Choose from the following: • Select Layout to change the layout of the home screen. Select
  • Epson WorkForce ES-580W | Users Guide - Page 23
    • Select Add Icon and choose Function to display icons for the default scanner functions, or Presets to select a preset icon to display on the home screen. • Select Remove Icon and select the preset you want to remove from the home screen. 23
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    • Select Move Icon to reorder presets on the home screen. Select the icon you want to move, and then select the icon that is occupying the space you want to move the new icon to. The icons switch positions. 4. When you are finished customizing the home screen, select the home screen and view your
  • Epson WorkForce ES-580W | Users Guide - Page 25
    Note: This setting can be locked by an administrator. If you cannot access or change this setting, contact your administrator for assistance. 1. Select home, if necessary. 2. Scroll down and select Regular Cleaning Alert Settings. 3. Do the following: • Set the Warning Alert Setting to On to receive
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    order to change or delete it. If you forget the password or inadvertently set it, the product will need to be sent to Epson for service. • Sleep Timer • Power Off Timer • Date/Time Settings • Language • Operation Time Out • PC Connection via USB • Direct Power On • Double Feed Stop Timing • Paper
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    it using the product control panel. 1. Select home, if necessary. 2. Select Settings. 3. Select Web Service Settings. 4. Select Epson Connect Services. 5. Select Registration. 6. Follow the instructions on the screen to activate your product's email address. Parent topic: Scanner Basics Scanner
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    Scanner Parts 1 Control panel 2 Edge guides 3 Input tray 4 Input tray extension 5 ADF (Automatic Document Feeder) 6 Output tray 7 Output tray extensions 28
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    8 Stopper 1 Kensington security slot 2 USB 3.0 port (Type B for computer) 3 External USB port (Type A for external USB device) 4 Power inlet 29
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    1 Scanner cover 2 Pickup rollers 3 Separation rollers 1 AC adapter 2 Power cord 3 USB 3.0 cable Parent topic: Scanner Parts Locations User Replaceable Epson Scanner Parts U.S. and Canada: You can purchase optional accessories and replacement parts at epson.com (U.S. sales) or epson.ca (Canadian
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    Part Carrier sheet (5) Roller assembly kit Cleaning kit Part number B12B819051 B12B819671 B12B819291 Parent topic: Scanner Basics Using Power Saving Settings Your scanner enters sleep mode automatically and turns off the LCD screen if it is not used for a period of time. You can make the time
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    the ScanSmart Accounting Edition software on the connected PC or Mac for data extraction. See the link below. Note: Epson Smart Panel does not support scanning with a carrier sheet or scanning for originals that are 15.5 inches (393.8 mm) or longer. 1. Connect your product to your wireless network
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    Loading Originals Follow the instructions here to load your originals into the scanner. Loading Originals in the Input Tray Loading Plastic and Laminated Cards in the Input Tray Loading Special
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    2. Pull out the output tray and its extension, and open the stopper. Note: If you are loading an original that is 15.5 inches (393.8 mm) or longer, do not pull out the input or output tray extensions and do not open the stopper. 3. Slide the input tray edge guides all the way out. 34
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    4. If you are loading a multi-page original, fan your stack of originals. Note: If you are loading an original that is 15.5 inches (393.8 mm) or longer, load only one sheet at a time. 5. Stack the originals with the printed side facing down and slide the stack so the leading edge is at an angle as
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    6. Load standard originals into the input tray printed side down and top edge first, and guide them in until they meet resistance. • If you are loading paper business cards, load up to 30 cards (printed side down and long edge first)
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    37
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    • If you are loading hole-punched originals, load them with the holes facing down or to the side as shown. The holes must be within 1.2 inches (30 mm) of the edge of the originals. 38
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    7. Slide the edge guides against the edges of the original. Note: If you are scanning originals that are 15.5 inches (393.8 mm) or longer, support the original as it enters into and ejects from the scanner as shown and use the following resolutions: • 15.5 to 53 inches (393.8 to 1346.2
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    • 215 to 240 inches (5461 to 6096 mm): 200 dpi or less 8. If necessary during scanning, adjust the position of the stopper on the output tray extension to fit the ejected originals. Note: If thicker paper does not eject properly or falls from the output tray, push in the output tray and allow the
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    Note: The Paper Protection feature does not prevent all documents from being damaged. Paper feed errors may not be detected depending on the paper feeding conditions. Loading Multiple Sizes of Originals in the Input Tray Original Document Specifications Parent topic: Loading Originals Related
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    2. Pull out the output tray and its extension, and open the stopper. Note: If you are loading originals that are 15.5 inches (393.8 mm) or longer, do not pull out the input or output tray extensions and do not open the stopper. 3. Slide the input tray edge guides all the way out. 42
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    until they meet resistance. Make sure the printed sides are facedown and the top edges are slightly angled in the input tray. 5. Slide the edge guides against the edges of the widest original. 6. If necessary during scanning, adjust the position of the stopper on the output tray extension to fit the
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    If a paper feed error is detected, the Paper Protection feature stops the scanning process automatically to reduce damage to the original. To change the Paper Protection detection level, select Settings > Scanner Settings > Paper Protection on the LCD screen and select the desired level. Note: The
  • Epson WorkForce ES-580W | Users Guide - Page 45
    Paper type Plain paper Fine paper Recycled paper Paper size Letter (8.5 × 11 inches [216 × 279 mm]) A4 (8.3 × 11.7 inches [210 × 297 mm]) A5 (5.8 × 8.2 inches [148 × 210 mm]) A6 (4.1 × 5.8 inches [105 × 148 mm]) B5 (7.2 × 10.1 inches [182 × 257 mm]) B6 (5 × 7.2 inches [128 × 182 mm]) A8 (2.1 × 2.9
  • Epson WorkForce ES-580W | Users Guide - Page 46
    Paper type Plain paper Fine paper Recycled paper Paper size Legal (8.5 × 14 inches [216 × 356 mm]) Paper business cards Business cards Paper weight 7 to 110 lb (27 to 413 g/m²) Up to 56 lb (210 g/m²) Loading capacity 21 lb (80 g/m²): 80 sheets 24 lb (90 g/m²): 69 sheets 28 lb (104 g/m²): 59
  • Epson WorkForce ES-580W | Users Guide - Page 47
    Note: Lightly wrinkled paper may scan better if you slow down the feeding speed during scanning or smooth out the wrinkles before loading. Use a carrier sheet to scan delicate originals or originals that are easily wrinkled. To scan originals that are incorrectly detected as double feeds, select
  • Epson WorkForce ES-580W | Users Guide - Page 48
    1. Pull out the output tray and open the stopper. Do not pull out the extensions. 2. Slide the input tray edge guides all the way out. 48
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    3. Load plastic or laminated cards (printed side down and long edge first) into the input tray horizontally, and slide them in until they meet resistance. 49
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    Note: Do not load plastic cards vertically. 4. Slide the edge guides against the edges of the card. 50
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    5. Turn off the Detect Double Feed setting on the Main Settings tab in Epson Scan 2 when scanning the cards. Note: If you do not disable the Detect Double Feed setting and a double feed error occurs, remove the plastic or laminated card from the input tray and reload it. Select Settings > Scanner
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    Loading Special Originals You can load photos or large, thick, or folded originals in the input tray using one or more carrier sheets. You can also load envelopes. Make sure the originals meet the specifications for special originals before loading them. 1. Pull up the input tray extension. 2. Pull
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    3. Slide the input tray edge guides all the way out. 53
  • Epson WorkForce ES-580W | Users Guide - Page 54
    4. Load envelopes vertically in the input tray with the printed side down and the flap facing as shown. Slide in the envelopes until they meet resistance. Skip to step 7. 5. Do one of the following to load photos, or folded or irregularly shaped originals using a carrier sheet: Note: Use only the
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    holes clean and not covered. Do not load a carrier sheet that has scratches on it or one that has been scanned more than 3,000 times. • For a Letter- or A4-size or larger original, fold it as shown and place it in the center of an optional carrier sheet. Make sure the illustration on the front edge
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    edge of the original against the binding of the carrier sheet, as shown. Otherwise, the scanner may not detect the correct length of the original. Note: Photos scanned using a document scanner may not have the same color depth as the original. Use a flatbed photo scanner to achieve the best color
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    6. Load the carrier sheet in the input tray as shown until it meets resistance. Folded original 57
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    Photo or irregularly shaped original 7. Slide the edge guides against the edges of the envelope or carrier sheet. 58
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    8. Turn off the Detect Double Feed setting on the Main Settings tab in Epson Scan 2 when scanning special originals. Note: If the Document Size setting on the Main Settings tab in Epson Scan 2 is set to Auto Detect, Paper Skew is automatically selected as the Correct Document Skew setting. 9. If
  • Epson WorkForce ES-580W | Users Guide - Page 60
    Paper type Large originals (plain paper, fine paper, or recycled paper) (load only in a carrier sheet) Photos (load only in a carrier sheet) Envelopes Irregularly shaped originals (load only in a carrier sheet) Paper size Paper thickness Loading capacity Up to this size: A3 (11.7 × 16.5 0.012
  • Epson WorkForce ES-580W | Users Guide - Page 61
    Instead, connect it to a router or other network connection protected by a firewall. Your router may already have a firewall set up by your Internet service provider; check with your ISP for confirmation. For best results, set up and use a private IP address for your network connection. • Change the
  • Epson WorkForce ES-580W | Users Guide - Page 62
    Connecting to an Existing Wi-Fi Network You can set up your scanner to communicate with your computer using a wireless router. The wireless router can be connected to your computer over a wireless or wired network. 1 Epson scanner 2 Wireless router 3 Computer with a wireless interface 4 Computer 5
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    on a wireless network, follow the instructions on the Start Here sheet and install it from the Epson website. The installer program guides you through network setup. 1. Select home, if your wireless network or select Enter Manually to enter the name manually. Use the displayed keypad to enter
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    • To delete the previous character, press . • To enter numbers and symbols, press 123#. • To enter a space, press Space. 8. Select OK when you finish entering your password. 9. Confirm the displayed network settings and select Start Setup to save them. 10. Select the return home icon to return to
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    Direct Wi-Fi Mode (AP Mode) Setup You can set up your scanner to communicate directly with your computer or another device without requiring a wireless router. If your product is not already connected to a wireless network, it enters access point mode and the scanner itself acts as the network
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    Related tasks Selecting Wireless Network Settings from the Control Panel Connecting to a Mobile Device You can connect a mobile device directly to the printer without a wireless router or access point. Note: Make sure the Epson Smart Panel app is installed on your mobile device before connecting to
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    network again and then select Connect to Existing Product in the Epson Smart Panel app and follow the on-screen instructions. See the link below for wireless setup instructions. 6. Select Next to select the current wireless network. Note: If you want to connect the product to a different wireless
  • Epson WorkForce ES-580W | Users Guide - Page 68
    Setup or Change Settings. 5. Select Push Button Setup (WPS). 6. Follow the instructions on the LCD screen to complete WPS setup. Note: Make sure you press Mode to Connect to a Network If you have a WPS-enabled wireless router that supports PIN mode, you can use Wi-Fi Protected Setup (WPS) PIN mode to
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    Scanning You can set up network scanning to your scanner through a direct connection to your scanner. First, manually configure your scanner to connect to your network. Then follow the instructions here to set up your computer for network scanning using the Epson Scan 2 Utility. Your scanner must
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    You see a screen like this: Note: If you see an Enable Editing button (Windows) or the lock icon (Mac), click it so that you can modify the scanner settings. 3. Select your scanner and click Add. 70
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    You see a screen like this: 4. Do one of the following: • Under Search for Network, select the IP address of your Epson scanner and click Add. • Select the Enter address setting, type in the IP address or host name of your Epson scanner, and click Add. 5. Click OK to check the connection. You see a
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    Features You may need to disable your product's Wi-Fi features if you change your network connection type or need to solve a problem with your network connection. 1. Select home, if necessary. 2. Press the icon. 3. Select Router. 4. Select Change Settings. 5. Select Others. 6. Select Disable Wi-Fi
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    Scanning You can scan your originals and save them as digital files. Starting a Scan Starting a Scan from a Smart Device Scanning a Document in Epson ScanSmart Selecting Epson ScanSmart Settings Scanning Using Invoice/Receipt Manager Selecting Invoice/Receipt Manager Settings Scan Resolution
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    1. Make sure you installed the product software and connected the product to your computer or network. Note: Restart your computer after installing the product software to enable scanning from the control panel. Also make sure the Event Manager program is not being blocked by your firewall or
  • Epson WorkForce ES-580W | Users Guide - Page 75
    4. Enter a folder location. 5. Do one of the following: • To select frequently used addresses, tap the icons displayed on the screen. • To enter the folder path directly, select Keyboard > Communication Mode, and enter the folder path in the Location (Required) field. Select other options, as
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    5. Do one of the following: • To select frequently used addresses, tap the icons displayed on the screen. • To enter the folder path directly, select Keyboard, enter an email address, and select OK. • To select a contact from the contacts list, select Contacts, select a contact or group, and then
  • Epson WorkForce ES-580W | Users Guide - Page 77
    4. Select Cloud. 5. Tap the + icon at the top of the screen to select a destination. 6. Change any of the displayed settings on the Basic Settings tab as necessary. 7. Select the Advanced tab to view and change additional scan settings, if necessary. Note: Tap the icon if you want to save your
  • Epson WorkForce ES-580W | Users Guide - Page 78
    file to the external USB device. Parent topic: Starting a Scan Setting Up a WSD Port (Windows 7) You can scan to a networked Windows computer using WSD (Web Services for Devices). You must first set up a WSD port on your Windows 7 system (the port is set up automatically on Windows 10 and Windows
  • Epson WorkForce ES-580W | Users Guide - Page 79
    scan originals to a computer from the product control panel using WSD (Web Services for Devices) for network scanning in Windows. Note: To use this feature must first set up WSD on the computer. See Windows help for instructions. 1. Make sure you installed the product software and connected the
  • Epson WorkForce ES-580W | Users Guide - Page 80
    device over a direct Wi-Fi connection. Note: Epson Smart Panel does not support scanning with a carrier sheet or scanning for originals that are 15.5 inches a scan menu on the home screen. 4. Follow the on-screen instructions to scan and save your original. Parent topic: Scanning Related tasks Using
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    Note: You can change the scanning button default in the Settings menu. • Open Epson ScanSmart on your computer. Do one of the following: • Windows 10: Click > Epson Software > Epson ScanSmart. • Windows 8.x: Navigate to the Apps screen and select Epson ScanSmart. • Windows 7: Click , and select All
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    The scan job begins and your original feeds through the scanner. When scanning is complete, you see a screen like this: 4. You can review, edit, or reorder the scanned images as follows: • Select Scan to scan more originals. • Select Delete to delete selected scanned images. • Select Rotate Right to
  • Epson WorkForce ES-580W | Users Guide - Page 83
    to save, send, or print the scanned images. See the links below. Saving a Scan Attaching a Scan to Email Sending a Scan to a Cloud Service Printing a Scan Saving a Scan as a Microsoft Office Format File Parent topic: Scanning Related tasks Customizing Action Icons Related topics Loading Originals
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    -type email program such as Outlook Express, Windows Live Mail, Entourage, or Mac Mail. Attach to Email only supports 32-bit MAPI-compatible mail apps. Web-based email services such as Gmail are not supported. If you see an error message, your email app may not be compatible and you will need to
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    opens with the file attached to a new email. Parent topic: Scanning a Document in Epson ScanSmart Sending a Scan to a Cloud Service You can upload scanned images to a cloud service. 1. Make sure your originals are scanned and reviewed. See the link below. 2. In the Select Action window, click one of
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    You see a screen like this: 3. Log in to your account. Note: You may need to allow Epson ScanSmart access to your account. The first time you log in, you may be prompted to enter an authentication code. 4. Change the settings as follows: • Select the folder in your account where you want to send the
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    Note: Printing scanned images is available only with Epson printers. If you do not have an Epson printer, save the file and print it from an application that can open the file. 1. Make sure your originals are scanned and reviewed. See the link below. 2. In the Select Action window, click Print. You
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    save to options. Note: A first-time prompt may appear asking you to download a Microsoft Office plug-in. Click Yes and follow any on-screen instructions. You see a screen like this: 3. Change the settings as follows: • The document type and scan date for the file name are automatically detected. You
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    Related topics Loading Originals Selecting Epson ScanSmart Settings After starting Epson ScanSmart, you can change various scanning settings. Changing the Epson Product Changing the Scan Settings Changing the File Name Settings Changing the Save Settings Customizing Action Icons Parent topic:
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    You see a screen like this: 2. Select the Epson product you want to use with your computer and click OK. Parent topic: Selecting Epson ScanSmart Settings Changing the Scan Settings You can change detailed scan settings such as the resolution, document size, and more. 1. Click the Settings button. 90
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    You see a screen like this: 2. On the Scanner Settings tab, click Scan Settings. 91
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    You see a screen like this: 3. Change the settings as necessary and click Save. Parent topic: Selecting Epson ScanSmart Settings 92
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    Changing the File Name Settings You can change the default file naming method for your scans. 1. Click the Settings button. You see a screen like this: 2. Click the File Name Settings tab. 93
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    You see a screen like this: 3. Change the settings as necessary: • Make sure the Automatic file naming checkbox is selected if you want OCR to automatically detect the subject and date and add them to the file name. You can enter a default file name that will be used if OCR cannot detect the subject
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    You see a screen like this: 2. Click the Save Settings tab. 95
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    You see a screen like this: 3. Click Options for a file format and change the settings as necessary. Note: If you want the folder to open after the file is saved, click the checkbox. 4. Click Close. Save Settings Parent topic: Selecting Epson ScanSmart Settings Save Settings You can change the
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    Setting General Security Options Description Generate PDF/A File Creates a PDF that conforms to PDF/A-1 standards Create file with all pages Saves all pages as one file Compression Level Selects the compression level for color or grayscale images Open File Password Set a password to open
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    Setting Options Compression (Windows only) - Embed ICC Profile (Windows - only) Description Specifies the compression format and level for Color/Grayscale and B&W images. File size increases with higher quality. Allows you to add ICC profiles to the image Parent topic: Changing the Save
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    2. Click the Customize Actions tab. You see a screen like this: 3. Choose which action icons to display by selecting or deselecting each checkbox. Click the arrow icons to move the icons up or down in the display order you want. 4. Click Close. Parent topic: Selecting Epson ScanSmart Settings
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    Starting a Free Trial You can start a 30-day free trial of Receipt Manager. Note: Trial offer not available for all models in all regions. Note: The images show Windows screens for the ES-580W; Mac screens and those for the RR-600W model may be slightly different. Depending on your product model and
  • Epson WorkForce ES-580W | Users Guide - Page 101
    , click Purchase License Key. The Epson support page opens in your web browser. When you receive the license key, click Enter License Key and enter it on the screen that appears, then click Activate. You can also click the link below for instructions on activating Receipt Manager from the Settings
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    3. Make sure the scanner and serial number listed match your product and click OK. 4. Receipt Manager opens and you can begin using its features. 102
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    When the 30-day trial expires, you can purchase a license key to continue using Receipt Manager features. Hiding the Receipt Manager Trial Icons Parent topic: Scanning Using Invoice/Receipt Manager Hiding the Receipt Manager Trial Icons You can hide the Receipt Manager trial icons from the Epson
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    You see a screen like this: 3. Click the Display Try Receipt Manager icon toggle button to hide or display the trial icon on the main Epson ScanSmart screen. Note: You can also hide or display the trial icon from the Select Action screen on the Customize Actions tab. 4. Click Close. Parent topic:
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    You see a screen like this: 2. Click the License Management tab. 105
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    You see a screen like this: 3. To purchase a new license key, click Purchase License Key. The Epson support page opens in your web browser where you can purchase the license key. If you already have a license key, go to step 4. 4. Make sure the
  • Epson WorkForce ES-580W | Users Guide - Page 107
    You see a screen like this: 6. Enter the license key you purchased and click Activate. 7. Click Yes on the next screen (Windows only). 8. When you see a message indicating that activation was successful, click OK. The activated scanner and license key appear in the License Management List. 107
  • Epson WorkForce ES-580W | Users Guide - Page 108
    Parent topic: Scanning Using Invoice/Receipt Manager Scanning Receipts and Using Receipt Manager You can scan receipts and manage the data in Receipt Manager. 1. Load your original receipts into the scanner. 2. Select home, if necessary. 3. Select Computer and press start. Epson ScanSmart
  • Epson WorkForce ES-580W | Users Guide - Page 109
    You see a screen like this: 6. Click Manage Invoices/Receipts. You see a screen like this: 109
  • Epson WorkForce ES-580W | Users Guide - Page 110
    to duplicate is selected. • Select Repeat OCR and select a language if the data fields were not populated. Note: Some fields may need to be entered manually. 8. When you are finished reviewing the data for the first receipt, click Mark Reviewed. The next receipt appears and you can review the data
  • Epson WorkForce ES-580W | Users Guide - Page 111
    You see a screen like this: 10. Select an option. See the links below. Exporting Invoices or Receipts to QuickBooks Online Exporting Invoices or Receipts to QuickBooks Desktop Saving or Exporting Receipts to Quicken Saving Receipt Data as a TurboTax File Saving Invoice or Receipt Data as a CSV File
  • Epson WorkForce ES-580W | Users Guide - Page 112
    2. In the Export and Save window, click QuickBooks Online. You see a screen like this: 3. Click Connect and enter your QuickBooks Online information. 4. Select the expense transaction you want to export the data to and click OK. Note: If you want to import data such as vendors, categories, or
  • Epson WorkForce ES-580W | Users Guide - Page 113
    You see a screen like this: 3. Click Browse and select the QBW company file that you want to export the data to. Note: The QBW company file must already be created. 4. Select the expense transaction you want to export the data to and click OK. Note: If you want to import data such as vendors or
  • Epson WorkForce ES-580W | Users Guide - Page 114
    2. In the Export and Save window, click Quicken File. You see a screen like this: 3. Do one of the following: • Select Cash transaction and click Continue to save the receipt data as a QIF file. • Select Select the Quicken account and click Continue to export the receipt data to a QIF file
  • Epson WorkForce ES-580W | Users Guide - Page 115
    3. Save the file as a TXF file to your computer. Parent topic: Scanning Receipts and Using Receipt Manager Saving Invoice or Receipt Data as a CSV File You can save invoice or receipt data as a CSV file to use in a spreadsheet program such as Microsoft Excel. 1. Make sure your invoices or receipts
  • Epson WorkForce ES-580W | Users Guide - Page 116
    Parent topic: Scanning Receipts and Using Receipt Manager Selecting Invoice/Receipt Manager Settings After starting Invoice/Receipt Manager, you can export or import the database and change various settings. Exporting or Importing the Invoice/Receipt Database Changing Column Settings Changing
  • Epson WorkForce ES-580W | Users Guide - Page 117
    2. Select the Invoice/Receipt Database Backup tab. You see a screen like this: 3. Choose one of these options: • Click Export to export the invoice/receipt database. A file is created that can be saved to a folder on your computer. • Click Import to import an invoice/receipt database. Choose the
  • Epson WorkForce ES-580W | Users Guide - Page 118
    You see a screen like this: 2. Choose which columns to display by selecting or deselecting each checkbox. Click the arrow icons to move the items up or down in the display order you want. 3. Click Close. Parent topic: Selecting Invoice/Receipt Manager Settings Related tasks Scanning Receipts and
  • Epson WorkForce ES-580W | Users Guide - Page 119
    You see a screen like this: 2. Click the Currency and Language tab. 119
  • Epson WorkForce ES-580W | Users Guide - Page 120
    You see a screen like this: 3. Select a currency type and OCR language. 4. Click Close. Parent topic: Selecting Invoice/Receipt Manager Settings Related tasks Scanning Receipts and Using Receipt Manager Importing Categories from QuickBooks or Quicken You can import categories from QuickBooks Online,
  • Epson WorkForce ES-580W | Users Guide - Page 121
    You see a screen like this: 2. Click the Manage Item List tab. 121
  • Epson WorkForce ES-580W | Users Guide - Page 122
    You see a screen like this: 3. Click Import from accounting services. 4. Select one of the import options and follow the on-screen instructions. 5. Click the checkboxes for the categories that you want to be displayed in the Invoice/Receipt Manager Edit window and click Close. Note: Imported items
  • Epson WorkForce ES-580W | Users Guide - Page 123
    • It takes longer to scan your originals, send/receive your scans by email or fax, and to print your scans • The image may become too large to fit on your display or print on paper If you plan to enlarge a scanned image so you can print it at a larger size, you may need to increase the resolution
  • Epson WorkForce ES-580W | Users Guide - Page 124
    Cleaning and Transporting Your Scanner See these sections if you need to clean or transport your scanner. Cleaning Your Scanner Cleaning Inside Your Scanner Checking the Scanner Roller Counter Replacing the Scanner Rollers Transporting Your Scanner Cleaning Your Scanner To keep your product working
  • Epson WorkForce ES-580W | Users Guide - Page 125
    1. Turn off the scanner and unplug the AC adapter. 2. Disconnect any connected cables. 3. Pull down on the cover open lever and open the scanner cover. 4. Use a genuine Epson cleaning kit or a soft, moist cloth to wipe off any dust or dirt on the glass scanning surfaces and the rollers inside the
  • Epson WorkForce ES-580W | Users Guide - Page 126
    5. Use a cotton swab to wipe off any dust or dirt on the sensors shown here. Caution: Do not use liquid or glass cleaner on the cotton swab. 6. Locate the separation roller. 126
  • Epson WorkForce ES-580W | Users Guide - Page 127
    7. Squeeze the tabs on the sides of the separation roller cover and open the cover. Caution: Be careful not to apply too much force when opening the cover. 8. Slide the separation roller to the left and remove it. 127
  • Epson WorkForce ES-580W | Users Guide - Page 128
    9. Wipe off any dust or dirt on the separation roller using a genuine Epson cleaning kit or a soft, moist cloth. Caution: Use only a genuine Epson cleaning kit or soft, moist cloth to clean the roller; using a dry cloth may damage the surface of the roller. 10. To replace the separation roller,
  • Epson WorkForce ES-580W | Users Guide - Page 129
    12. Locate the pickup roller. 129
  • Epson WorkForce ES-580W | Users Guide - Page 130
    13. Press down on the pickup roller cover latch and pull up the cover to remove it. 130
  • Epson WorkForce ES-580W | Users Guide - Page 131
    14. Pull down the tab on the pickup roller and slide the roller to the right to remove it. 15. Wipe off any dust or dirt on the pickup roller using a genuine Epson cleaning kit or a soft, moist cloth. Caution: Use only a genuine Epson cleaning kit or soft, moist cloth to clean the roller; using a
  • Epson WorkForce ES-580W | Users Guide - Page 132
    17. Align the bottom edge of the pickup roller cover into the notches as shown and press it down until it clicks into place. Note: If you are not able to close the cover, the roller is not installed correctly. Remove the roller unit and reinstall it, then try to close the cover again. 18. Close the
  • Epson WorkForce ES-580W | Users Guide - Page 133
    22. Pull down on the cover open lever and open the scanner cover. The scanner enters roller cleaning mode. 133
  • Epson WorkForce ES-580W | Users Guide - Page 134
    23. Slowly rotate the rollers shown here by tapping anywhere on the LCD screen. Use a genuine Epson cleaning kit or a soft, moist cloth to wipe off any dust or dirt on the rollers as they rotate. Repeat this step until the rollers are clean. Caution: Be careful not to get your hands or hair caught
  • Epson WorkForce ES-580W | Users Guide - Page 135
    Note: To check the scanner roller counter from the scanner's control panel, select home, if necessary, and select Scanner Maintenance > Roller Replacement. 1. Make sure the scanner is turned on and connected to your computer. 2. Do one of the following to open the Epson Scan 2 Utility: • Windows 10:
  • Epson WorkForce ES-580W | Users Guide - Page 136
    4. If the number in the Number of Scans field exceeds the number displayed as the Life Cycle of the rollers, it is time to replace the rollers. 5. Close the Epson Scan 2 Utility. Parent topic: Cleaning and Transporting Your Scanner Related tasks Changing Roller Replacement Alert Settings Replacing
  • Epson WorkForce ES-580W | Users Guide - Page 137
    5. Press down on the pickup roller cover latch and pull up the cover to remove it. 137
  • Epson WorkForce ES-580W | Users Guide - Page 138
    6. Pull down the tab on the pickup roller and slide the roller to the right to remove it. Note: Do not use force to pull out the pickup roller; doing so may damage the inside of the scanner. 7. To install the new pickup roller, align the notches on the roller unit and slide it to the left. Press up
  • Epson WorkForce ES-580W | Users Guide - Page 139
    8. Align the bottom edge of the pickup roller cover into the notches as shown and press it down until it clicks into place. Note: If you are not able to close the cover, the pickup roller is not installed correctly. Remove the roller unit and reinstall it, then try to close the cover again. 139
  • Epson WorkForce ES-580W | Users Guide - Page 140
    9. Squeeze the tabs on the sides of the separation roller cover and open the cover. Caution: Be careful not to apply too much force when opening the cover. 10. Slide the separation roller to the left and remove it. 140
  • Epson WorkForce ES-580W | Users Guide - Page 141
    11. To install a new separation roller, insert the end of the roller into the hole on the right side and lower the other end of the roller into place. 12. Close the separation roller cover until you hear it click into place. Note: If you are not able to close the cover, the roller is not installed
  • Epson WorkForce ES-580W | Users Guide - Page 142
    Changing Roller Replacement Alert Settings Resetting the Scanner Roller Counter When you replace the scanner rollers, reset the scanner roller counter so you know when you may need to replace the rollers again. 1. Select home, if necessary. 2. Do one of the following: • Select Scanner Maintenance >
  • Epson WorkForce ES-580W | Users Guide - Page 143
    3. Close the input tray extension and the output tray. Note: Make sure the output tray is securely closed. 143
  • Epson WorkForce ES-580W | Users Guide - Page 144
    4. Push apart the latches on the back on the input tray and lift the input tray off of the scanner. 5. Place the scanner in its original packing materials, if possible, or use equivalent materials with cushioning around the product. Parent topic: Cleaning and Transporting Your Scanner 144
  • Epson WorkForce ES-580W | Users Guide - Page 145
    to Get Help (Latin America) Product Status Messages You can often diagnose problems with your product by checking the messages on its LCD screen. You can also select the help icon to see help information and how-to instructions on the screen. LCD screen message Install the Epson ScanSmart software
  • Epson WorkForce ES-580W | Users Guide - Page 146
    . Check the solutions in this guide. Recovery Mode A firmware update has failed. Connect your product using a USB cable and try updating the firmware again. If you still receive this error message, contact Epson for support. Parent topic: Solving Problems Related references Where to Get Help
  • Epson WorkForce ES-580W | Users Guide - Page 147
    is Slow Cannot Send Scans to a Cloud Service Cannot Send Scans to an Email Parent topic: Solving Problems Scanner Does Not Turn On or Turns Off scanner starts Epson ScanSmart, over a USB or wireless connection. For instructions on scanning with Epson ScanSmart, see the help information in Epson
  • Epson WorkForce ES-580W | Users Guide - Page 148
    -Fi connection. • Make sure Epson ScanSmart and Epson Scan 2 are installed correctly. Reinstall the software, if necessary. Parent topic: Solving Scanning Problems Scanning Software Does Not Operate Correctly If your scanning software does not operate correctly, try these solutions: • Make sure your
  • Epson WorkForce ES-580W | Users Guide - Page 149
    If you are using a Mac computer, make sure you select the network that has priority on it. Parent topic: Solving Scanning Problems Related concepts Uninstall Your Scanner Software Related references Windows System Requirements Mac System Requirements Original Feeds Incorrectly in Scanner If you have
  • Epson WorkForce ES-580W | Users Guide - Page 150
    Loading Originals Original Jams in Scanner If an original has jammed inside the scanner, follow these steps: Note: Epson Smart Panel does not support scanning originals more than 15.5 inches (398.3 mm) in length. 1. Turn off your scanner. 2. Remove all originals from the input tray. 3. Pull down
  • Epson WorkForce ES-580W | Users Guide - Page 151
    4. Gently pull out any jammed originals from inside the scanner. 5. Gently pull out any jammed originals from the output tray. 151
  • Epson WorkForce ES-580W | Users Guide - Page 152
    the scanner cover. 7. Carefully follow all loading instructions when you reload originals. If originals jam in life, replace the roller assembly kit. Parent topic: Solving Scanning Problems Related references Original Document Specifications Plastic and Laminated Card Specifications Special Original
  • Epson WorkForce ES-580W | Users Guide - Page 153
    guides with the original to avoid scanning at an angle. Parent topic: Solving Scanning Problems security software instructions for details. Problems Related references Windows System Requirements Mac System Requirements Cannot Send Scans to a Cloud Service If you cannot send a scan to a cloud service
  • Epson WorkForce ES-580W | Users Guide - Page 154
    service is correct. • Make sure the cloud service is not down for system maintenance. Check the cloud service website for more information. Parent topic: Solving Scanning Problems instead, via a USB or wireless connection. For instructions on scanning with Epson ScanSmart, see the help information
  • Epson WorkForce ES-580W | Users Guide - Page 155
    scanner. • Epson Scan 2 does not support networks that use only IPv6. Use Epson Scan 2 on a network that supports IPv4. • If the Firewall function is Follow the instructions in your router documentation to disable the privacy separator. Parent topic: Solving Network Scanning Problems Related topics
  • Epson WorkForce ES-580W | Users Guide - Page 156
    name (SSID), follow the instructions that came with your scanner to enter your wireless network name manually. • If your router has Problems Related topics Wi-Fi Networking Solving Scanned Image Quality Problems Check these sections if a scanned image on your computer screen has a quality problem
  • Epson WorkForce ES-580W | Users Guide - Page 157
    can also try setting a lower level for Edge Enhancement or a higher level for Noise Reduction. Parent topic: Solving Scanned Image Quality Problems Related tasks Scanning a Document in Epson ScanSmart Changing the Scan Settings Scanned Characters are Blurry If characters in your scanned images are
  • Epson WorkForce ES-580W | Users Guide - Page 158
    Auto in Epson Scan 2. • If you are using OCR software, check the manual for any additional adjustments. • Scan thermal paper receipts as soon as possible. each save setting window. Parent topic: Solving Scanned Image Quality Problems Related tasks Scanning a Document in Epson ScanSmart Changing the
  • Epson WorkForce ES-580W | Users Guide - Page 159
    as a glass dirt). Parent topic: Solving Scanned Image Quality Problems Related tasks Cleaning Inside Your Scanner Scanned Image is Cropped If the you want to scan is not on the list, select Customize to create it manually (Windows only). • In Epson Scan 2, select the Main Settings tab. Select
  • Epson WorkForce ES-580W | Users Guide - Page 160
    using Invoice/Receipt Manager. Cannot Access an Accounting Service Cannot Import Invoice/Receipt Database License Key is Disabled Parent topic: Solving Problems Cannot Access an Accounting Service If you cannot access an accounting service, try these solutions: • Make sure the login information
  • Epson WorkForce ES-580W | Users Guide - Page 161
    Epson Support if you have trouble with the new license key. Parent topic: Solving Invoice/Receipt Manager Problems Related tasks Changing the Epson Product Uninstall Your Scanner Software If you have a problem that requires you to uninstall and re-install your software, follow the instructions for
  • Epson WorkForce ES-580W | Users Guide - Page 162
    you find that re-installing your scanner software does not solve a problem, contact Epson. Parent topic: Uninstall Your Scanner Software Uninstalling Scanner Software support (U.S.), epson.ca/support (Canada), or latin.epson.com/support (Caribbean) and select your product. 2. Follow the instructions
  • Epson WorkForce ES-580W | Users Guide - Page 163
    services, use the following support options. Internet Support Visit Epson's support website at epson.com/support (U.S.) or epson.ca/support (Canada) and select your product for solutions to common problems with your product. You can download utilities and documentation, get FAQs and troubleshooting
  • Epson WorkForce ES-580W | Users Guide - Page 164
    for technical support services, use the following support options. Internet Support Visit Epson's support website at latin.epson.com/support and select your product for solutions to common problems with your product. You can download utilities and documentation, get FAQs and troubleshooting advice
  • Epson WorkForce ES-580W | Users Guide - Page 165
    distance charges may apply. Note: For help using any other software on your system, see the documentation for that software for technical support. Purchase Supplies and Accessories You can purchase genuine Epson accessories from an Epson authorized reseller. To find the nearest reseller, visit
  • Epson WorkForce ES-580W | Users Guide - Page 166
    7 Note: For the latest product software available for your operating system, visit the Epson support site at epson.com/support (U.S.), epson.ca/support (Canada), or latin.epson.com/support (Caribbean), select your product, and select Downloads. Parent topic: Technical Specifications Mac System
  • Epson WorkForce ES-580W | Users Guide - Page 167
    For the latest product software available for your operating system, visit the Epson support site at epson.com/support (U.S.), epson.ca/support (Canada), or latin.epson.com/support (Caribbean), select your product, and select Downloads. Parent topic: Technical Specifications General Specifications
  • Epson WorkForce ES-580W | Users Guide - Page 168
    Color Depth Interface Light source Color: 30 bits per pixel internal (10 bits per pixel per color) 24 bits per pixel external (8 bits per pixel per color) Grayscale: 10 bits per pixel internal 8 bits per pixel external Black-and-white: 10 bits per pixel internal 1 bit per pixel external SuperSpeed
  • Epson WorkForce ES-580W | Users Guide - Page 169
    Rated DC input power supply voltage Rated DC input current Power consumption DC 24 V 1A Operating: 13 W (approximate) Ready mode: 6.7 W (approximate) Sleep mode: 1.0 W (approximate) Power off mode: 0.1 W (approximate) Wi-Fi Connection: Operating: 13 W (approximate) Ready mode: 6.9 W (approximate)
  • Epson WorkForce ES-580W | Users Guide - Page 170
    /60/64) W56 (100/104/108/112/116/132/136/140) W58 (149/153/157/161/165) Infrastructure mode Wi-Fi Direct (Simple AP); not supported for IEEE802.11b Maximum radio frequency power transmitted Note: Infrastructure and Wi-Fi Direct modes can be used simultaneously. 20 dBm (EIRP) 170
  • Epson WorkForce ES-580W | Users Guide - Page 171
    (64/128 bit) WPA2-PSK (AES); complies with WPA2 standards with support for WPA/WPA2 Personal WPA3-SAE (AES) WPA2/WPA3-Enterprise; WPA2 compliant with support for WPA/WPA2 Enterprise Note: Wi-Fi Direct supports only WPA2-PSK (AES). Security Protocol SSL/TLS MIB accessing Authentication/Encryption
  • Epson WorkForce ES-580W | Users Guide - Page 172
    must accept any interference received, including interference that may cause undesired operation of the device. To prevent radio interference to the licensed service, this device is intended to be operated indoors and away from windows to provide maximum shielding. Equipment (or its transmit antenna
  • Epson WorkForce ES-580W | Users Guide - Page 173
    Notice for Peru Product Model: J382C (ES-580W) Brand: EPSON This product uses the following WLAN module: WLAN Module Model: J26H005 FCC ID: BKMFBJ26H005 Product Manufacturer: Seiko Epson Corporation Address: 3-3-5 Owa Suwa-shi, Nagano-Ken 392-8502, Japan Parent topic: Technical Specifications 173
  • Epson WorkForce ES-580W | Users Guide - Page 174
    this site (U.S) or this site (Canada) for information on how to return your Epson products for proper disposal. Important Safety Instructions Restrictions on Copying Default Delay Times for Power Management for Epson Products Binding Arbitration and Class Waiver Trademarks Copyright Notice Important
  • Epson WorkForce ES-580W | Users Guide - Page 175
    • Never disassemble, modify, or attempt to repair the scanner or a scanner option by yourself except as specifically explained in this guide. Caution: Radio waves from this product may adversely affect the operation of medical equipment, airplanes, or automatically controlled devices, such as
  • Epson WorkForce ES-580W | Users Guide - Page 176
    service personnel under the following conditions: Liquid has entered the scanner; the scanner has been dropped or the case has been damaged; the scanner does not operate normally or exhibits a distinct change in performance. (Do not adjust controls that are not covered by the operating instructions
  • Epson WorkForce ES-580W | Users Guide - Page 177
    , to operate the LCD screen. • If the LCD screen chips or cracks, do not touch or attempt to remove the broken pieces; contact Epson for support. • Do not subject your product to sudden changes in temperature or humidity; this may cause condensation to develop inside the LCD screen and degrade its
  • Epson WorkForce ES-580W | Users Guide - Page 178
    Binding Arbitration and Class Waiver 1. DISPUTES, BINDING INDIVIDUAL ARBITRATION, AND WAIVER OF CLASS ACTIONS AND CLASS ARBITRATIONS 1.1 Disputes. The terms of this Section 1 shall apply to all Disputes between you and Epson. The term "Dispute" is meant to have the broadest meaning permissible under
  • Epson WorkForce ES-580W | Users Guide - Page 179
    1.5 WAIVER OF CLASS ACTIONS AND CLASS ARBITRATIONS. YOU AND EPSON AGREE THAT EACH PARTY MAY BRING DISPUTES AGAINST THE OTHER PARTY ONLY IN AN INDIVIDUAL CAPACITY, AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY CLASS OR REPRESENTATIVE PROCEEDING, INCLUDING WITHOUT LIMITATION FEDERAL OR STATE CLASS
  • Epson WorkForce ES-580W | Users Guide - Page 180
    to this Agreement (including without limitation the purchase, download, installation of the Software or other applicable use of Epson Hardware, products and services) that specifies (i) your name, (ii) your mailing address, and (iii) your request to be excluded from the final, binding individual
  • Epson WorkForce ES-580W | Users Guide - Page 181
    this product or unauthorized modifications, repairs, or alterations to this product, or (excluding the U.S.) failure to strictly comply with Seiko Epson Corporation's operating and maintenance instructions. 181
  • Epson WorkForce ES-580W | Users Guide - Page 182
    Seiko Epson Corporation shall not be liable for any damages or problems arising from the use of any options or any consumable products other than those designated as Original Epson Products or Epson Approved Products by Seiko
  • Epson WorkForce ES-580W | Users Guide - Page 183
    Parent topic: Copyright Notice Copyright Attribution © 2020 Epson America, Inc. 12/20 CPD-59134 Parent topic: Copyright Notice 183
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ES-580W/RR-600W User's Guide