Dell S5840cdn Color Smart Printer Embedded Web Server - Security Administrator
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- Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 1
Embedded Web Server - Security Administrator's Guide May 2016 - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 2
Contents 2 Contents Change history 4 Overview...5 Supported printers...5 Securing network connections 6 Accessing the Embedded Web ficates 23 Configuring printer certificate defaults...23 Creating a printer certificate...23 Installing certificates manually...24 Installing certificates automatically - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 3
Enabling the security reset jumper...27 Securing data 28 Erasing printer memory...28 Erasing printer hard disk memory...28 Configuring printer hard disk encryption...28 Restoring factory default settings...28 Statement of Volatility...29 Troubleshooting 30 User is locked out...30 User is logged out - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 4
Change history 4 Change history January 2016 • Initial document release for multifunction products with a tablet-like touch‑screen display - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 5
a master printer, LDAP, or Identity Service Providers (ISP). Note: For more information, see the Administrator's Guide for the printer management settings that users can access. You may need administrative rights to configure or troubleshoot the security settings. Supported printers • Dell S5840cdn - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 6
, contact your system administrator. Configuring IP Security (IPsec) settings Apply IPsec between the printer and the workstation or server to secure traffic between the systems with a strong encryption. The printers support IPsec with preshared keys (PSK) and certificates. You can use both options - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 7
changing 802.1x authentication settings. For more information, see "Managing certificates" on page 23. • Make sure that all printers on the same network using 802.1x are supporting the same EAP authentication type. 1 From the Embedded Web Server, click Settings > Network/Ports > 802.1x. 2 From the - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 8
8 4 In the TTLS Authentication Method menu, select the authentication method to use. 5 Click Save. Setting the restricted server list You can configure printers to connect only from a list of specified TCP/IP addresses. This action blocks all TCP connections from other addresses, protecting the - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 9
name for the SNMP Community identifier. The default community name is public. 4 Select Enable PPM Mib (Printer Port Monitor MIB) to facilitate the automatic installation of printer drivers and other printing applications. 5 Click Save. Configuring SNMP version 3 settings Before you begin, disable SNMP - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 10
Managing devices remotely 10 Configuring SNMP traps After configuring SNMP settings, you can customize which alerts are sent to the network management system by designating events (SNMP traps) that trigger an alert message. 1 From the Embedded Web Server, click Settings > Network/Ports > SNMP > Set - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 11
this update can be restricted to authorized administrators by using access control. Printers inspect all downloaded firmware packages for some required attributes before adopting and From the Embedded Web Server, click Settings > Device > Update Firmware. 2 Browse to the firmware file. 3 Click Upload. - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 12
the Local Accounts section, click Add User. 3 Select the type of authentication method that you want the account to use when logging in to the printer. • User Name/Password-Add an account with a user name and password. • User Name-Add an account with a user name only. • Password-Add an account with - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 13
user accounts, select the account, and then click Delete. Creating local account groups Use groups to customize users' access to applications and printer functions. 1 From the Embedded Web Server, click Settings > Security > Login Methods. 2 Do either of the following: Add a group when managing - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 14
Active Directory®. Notes: • LDAP+GSSAPI requires a Kerberos network account. For more information, see "Creating a Kerberos login method" on page 16. • Supported printers can store a maximum of five unique LDAP or LDAP+GSSAPI login methods. Each method must have a unique name. • Administrators can - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 15
existing network comparable to other network services. This option is available only then provide the authentication credentials used to bind the printer with the LDAP server. - Device Username • For Attribute-Type the LDAP attribute that contains the users' e-mail addresses. The default value - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 16
method by itself or in conjunction with the LDAP+GSSAPI login method. Notes: • Only one Kerberos configuration file can be saved on the printer memory. This configuration file can apply to multiple realms and Kerberos Domain Controllers. • Uploading another configuration file or updating the Kerberos - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 17
authentication, make sure that the time difference between the printer and the domain controller does not exceed five minutes. You can manually update the date and time settings or use the Network Install MD5 key field, browse to the file containing the NTP authentication credentials. 2 Click Save. - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 18
by itself or in conjunction with the LDAP+GSSAPI login method. Notes: • Only one Kerberos configuration file can be saved on the printer memory. This configuration file can apply to multiple realms and Kerberos Domain Controllers. • Administrators must anticipate the different types of authentication - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 19
services. - If Use Active Directory Device Credentials is disabled, then provide the authentication credentials used to bind the printer with your system administrator. - Mail Attribute-Type the LDAP attribute that contains the users' e-mail addresses. The default value is mail. - Full Name - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 20
Directory groups Use groups to customize user access to applications and printer functions. 1 From the Embedded Web Server, click Settings > d Select the group you want to add. e Click Add Selected. Add a group manually a Click Manual Add. b In the Group Name field, type the name of the group. c In - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 21
Jobs Access • Use Profiles-Access profiles for scan shortcuts, workflows, and eSF applications. • Cancel Jobs at the Device-Cancel jobs from the printer home screen. • Change Language from Home Screen • Internal Printing Protocol (IPP)-Configure and use IPP. • B/W Print-Print in black and white. • Color - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 22
controls allow users to use printer management options: • Remote Management-Access the printer remotely. • Firmware Updates • Apps Configuration- . • Out of Service Erase-Clear all settings, applications, and pending jobs stored in the printer memory, or erase all data in the printer hard disk. Apps - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 23
Defaults. 3 Configure the settings. • Friendly Name-Type a unique name for the certificate. • Common Name-Type the name for the printer. Note: If you want to use the printer host name, then leave this field blank. • Organization Name-Type the name of the company or organization issuing the certificate - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 24
Managing certificates 24 Installing certificates manually Note: To download the CA certificate automatically, see "Installing certificates automatically" on page 24. Before configuring Kerberos or domain controller settings, make - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 25
option. This option allows print jobs to remain in the print queue until the user enters a PIN on the printer control panel. Note: This feature is available only in printer models that allow PIN selection from the control panel. 1 From the Embedded Web Server, click Settings > Security > Confidential - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 26
3 Click Save. Showing secured applications or functions on the home screen By default, the secured applications or functions are hidden from the printer home screen. 1 From the Embedded Web Server, click Settings > Security > Miscellaneous. 2 In the Protected Features menu, select Show. 3 Click Save - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 27
controls remain protected. Warning-Potential Damage: If this option is selected, then the device is locked down and you cannot access the security menus. To replace the device controller board and regain access to the security menus, a service call is required. 3 Click Save. - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 28
select Sanitize all information on nonvolatile memory. 3 If necessary, select either Start initial setup wizard or Leave printer offline after erasing the printer memory. 4 Click Start. Erasing printer hard disk memory Note: This process can take from several minutes to more than an hour, making the - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 29
the content of any installed printer memory in the following circumstances: • The printer is being decommissioned. • The printer hard disk is being replaced. • The printer is being moved to a different department or location. • The printer is being serviced by someone from outside your organization - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 30
Troubleshooting 30 Troubleshooting User is locked out Try one or more of the following: Update the allowed number of login failures and lockout time Note: This solution is applicable only in some printer . If the card cannot be reset, then replace the card. User is logged out automatically Increase - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 31
Troubleshooting 31 Domain controller certificate is not installed Make sure that the correct certificate is installed on the printer For more information, enable SSL for LDAP lookups. For more information, see the administrator's guide for the solution. Narrow the LDAP search base to the lowest - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 32
you. This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 33
Notices 33 Agustín Delgado (Servinform S.A.), Aitor Almeida (University of Deusto), Alasdair Mackintosh (Google), Alexander Martin (Haase & Martin GmbH), Andreas Pillath, Andrew Walbran (Google), Andrey Sitnik, Androida.hu / http://www.androida.hu/, Antonio Manuel Benjumea (Servinform S.A.), Brian - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 34
made, use, offer to sell, sell, import, and otherwise transfer the Work, where such license applies only to those patent claims Works that You distribute must include a readable copy of the attribution notices contained within such NOTICE file, excluding those notices that do not pertain to any - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 35
use the trade names, trademarks, service marks, or product names of the , and charge a fee for, acceptance of support, warranty, indemnity, or other liability obligations and boilerplate notice, with the fields enclosed by brackets "[]" replaced with your own identifying information. (Don't include the - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 36
user name and password 12 D date and time settings configuring manually 17 deleting a certificate 24 deleting Active Directory groups 20 deleting password 12 digital certificates installing 24 disposing of printer hard disk 29 domain certificate error 31 domain controller certificate not installed 31 - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 37
9 SNMP version 3 settings configuring 9 solutions LDAP settings enabling 26 statement of volatility 29 supported printers 5 T TCP/IP port access configuring 6 troubleshooting certificate error 31 domain certificate error 31 domain controller certificate not installed 31 KDC and MFP clocks out of sync 30 - Dell S5840cdn | Color Smart Printer Embedded Web Server - Security Administrator - Page 38
Index 38 unexpected logout 30 user cannot access applications or functions 30 user is locked out 30 user is logged out automatically 30 U understanding access controls 21 unexpected logout 30 updating firmware 11 USB devices scheduling access 25 USB ports disabling 25 enabling 25 user cannot access
Embedded Web Server — Security
Administrator's Guide
May 2016